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Home My WebLink About09 Correspondence1 Nicole Allen From:Nicole Allen Sent:Thursday, April 8, 2021 6:36 PM To:Peggy Ann Bierbaum Cc:Jodi Adams; Simon Little; Shane Harper Subject:RE: ADR2020-00143 Peggy, You are absolutely correct—waiting 7 months for a road naming that, in an ideal world should take 60 days, is unreasonable. I would suggest addressing the matter with the Board of County Commissioners. I suppose I should be more political here, but the truth of the matter is that we are running at over 150% of capacity and are so short-staffed that it is impossible to get my own tasks done in a timely manner, despite the fact that my road naming timeline is codified. I desperately wish things were different (especially because it is me who has egg on her face over the matter). Talking with the Commissioners is best because my direct supervisor is just as swamped, if not more, than I am and HER direct supervisor is no longer working here as of tomorrow…and the Director’s interim replacement will be leaving at the end of May…which leaves my direct supervisor even more swamped trying to bear the brunt of short staff, short management and future staff and management onboarding and training. That said, we did receive word this week that we are getting more funding for more staff, but it takes time to train them. In fact, part of what is taking up so much of my time is the training of recently hired staff, so the timeline on your project should move along faster than it has in the past (and is the reason I was able to again focus on your particular case). I sincerely wish I had more to offer. I can promise that I will move your case along as fast as I can, but there are waiting periods and such built into the timeline that I can’t always shorten once the process gets moving. Thank you so very much for your patience and understanding. Sincerely, Nicole Allen Office Coordinator Jefferson County Department of Community Development Phone: (360) 379-4483 From: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> Sent: Thursday, April 8, 2021 5:30 PM To: Nicole Allen <NAllen@co.jefferson.wa.us> Cc: Jodi Adams <jadams@co.jefferson.wa.us>; Simon Little <simon@studio-stl.com>; Shane Harper <shane@studio- stl.com> Subject: RE: ADR2020-00143 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. 2 Hi Nicole, Just for the public record, I wanted to state that we applied and paid for a building permit on November 24, 2020. At the same time, we applied for an address. Almost two months later, on January 15, 2021, we received our building permit. Then, over a month later, on February 23, 2021, I received an email from you stating that you were assigned to the “addressing case.” Despite numerous emails to you, I did not hear back from you until April 7 th at which time you said we needed to petition for a street name. Within 12 hours, I submitted the petition, along with all of the requested documentation. In reading the “brochure” sent along with the petition, it says that it takes a minimum of nine weeks to process the street name petition. Nine weeks from today (the day I submitted the petition) would be June 9 th, approximately 7 months after our original application for an address. I don’t think anyone would think that is reasonable. Who can I talk to move this matter along? Peggy Ann Bierbaum Attorney at Law 360 301 3978 From: Nicole Allen <NAllen@co.jefferson.wa.us> Sent: Thursday, April 8, 2021 9:21 AM To: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> Cc: brent bierbaum <bdbierbaum@gmail.com> Subject: RE: ADR2020-00143 Peggy Ann, You’re so fast! I will get this entered and routed and let you know if I need anything else. Nicole Allen Office Coordinator Jefferson County Department of Community Development Phone: (360) 379-4483 From: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> Sent: Thursday, April 8, 2021 9:19 AM To: Nicole Allen <NAllen@co.jefferson.wa.us> Cc: brent bierbaum <bdbierbaum@gmail.com> Subject: RE: ADR2020-00143 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Nicole, Attached is the Road Name Petition, a description of the road, and a vicinity map. I have already paid the additional fees. Let me know what I need to do next to keep this process moving forward. Thanks again for all your help! Peggy Ann Bierbaum From: Nicole Allen <NAllen@co.jefferson.wa.us> Sent: Wednesday, April 7, 2021 8:36 PM To: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> Cc: Jodi Adams <jadams@co.jefferson.wa.us> Subject: RE: ADR2020-00143 Peggy Ann, 3 Sorry it’s taken so long to get back to you. I’m working late so that I can move this case forward for you. 😊 For better or for worse, the fire department deferred the decision back to us, but said that they would support any decision we make. While I understand that this will be an unpopular decision, after reviewing your request, we have decided to deny the request for a variant to the road naming process. Below are the links for the road naming forms and I’ve attached an invoice for the difference between the cost of the road naming and addressing. As your addressing application was submitted in 2020, I have invoiced you at the 2020 prices. Because you’ve already paid $302.40 for the address, that fee can be applied to the road naming process, which would leave a balance of $126 ($428.40 for the road naming fee minus $302.40 for the address fee already paid). This fee, of course, could be split between the remaining neighbors. All neighbors that already have an address will get re-addressed at no cost and all neighbors that would like to be addressed at this time are offered a significant discount for doing so during the road naming process, at $115. Again, these are all costs that can be shared, and neighbors are generally very willing to work together during this process. Speaking of neighbors, I always encourage petitioners to work together with neighbors not only on the fees, but also on the names. When we receive payment for the invoice I will proceed with the road naming process. The forms below will assist you in the road naming process:  Road Naming Petition  Road Naming Brochure  Road Naming FAQs Here’s a link to the overview of the road naming process: https://www.co.jefferson.wa.us/faq.aspx?qid=387 Nicole Allen Office Coordinator Jefferson County Department of Community Development Phone: (360) 379-4483 From: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> Sent: Wednesday, March 31, 2021 12:44 PM To: Nicole Allen <NAllen@co.jefferson.wa.us> Subject: RE: ADR2020-00143 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Nicole, It’s been almost a month since I last heard from you about the address issue. How long do you think it’s going to take to resolve this issue. Thanks! Peggy Ann Bierbaum From: Nicole Allen <NAllen@co.jefferson.wa.us> Sent: Wednesday, February 24, 2021 9:33 AM To: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> Subject: RE: ADR2020-00143 4 Sounds good. Which access is the one you are going to use the most often? If the fire dept had to come to your “new” house today how would you direct them to get there? I tried calling your fire chief this morning and just missed him. I’ll try again later. 😊 Nicole Allen Office Coordinator Jefferson County Department of Community Development Phone: (360) 379-4483 From: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> Sent: Wednesday, February 24, 2021 9:22 AM To: Nicole Allen <NAllen@co.jefferson.wa.us> Subject: RE: ADR2020-00143 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Nicole, This is an accurate depiction of the access to 702 151 001, keeping in mind that we own 702 140 003. Not to complicate things unnecessarily, but I thought I should let you know that we also have an access easement to 702 151 001 through 702 142 001 which enters at the southern end of the parcel. You can kind of see the road going up to the building site on this aerial map. Let me know what I need to do next. Thanks for all your help. Peggy Ann Bierbaum From: Nicole Allen <NAllen@co.jefferson.wa.us> Sent: Tuesday, February 23, 2021 4:16 PM To: peggyannbierbaum@outlook.com Subject: FW: ADR2020-00143 Here’s the revised vicinity map. Let me know what you think. 5 Nicole Allen Office Coordinator Jefferson County Department of Community Development Phone: (360) 379-4483 From: Peggy Ann Bierbaum <peggyannbierbaum@outlook.com> On Behalf Of Peggy Ann Bierbaum Sent: Tuesday, February 23, 2021 12:24 PM To: Nicole Allen <NAllen@co.jefferson.wa.us> Subject: RE: ADR2020-00143 6 CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Nicole, Thanks for your help on this addressing issue. First, please update my email address. It’s now peggyannbierbaum@outlook.com. Second, the diagram you sent does not accurately depict the access to the “new” house. I have attached a pdf file which shows the road from our driveway to the “new” house. Feel free to call me if you have any questions. Peggy Ann Bierbaum (360) 301-3978 From: Nicole Allen <NAllen@co.jefferson.wa.us> Sent: Tuesday, February 23, 2021 10:12 AM To: peggyann@bierbaumlaw.com Cc: Jodi Adams <jadams@co.jefferson.wa.us> Subject: ADR2020-00143 Peggy Ann, Hello! My name is Nicole Allen and I have been assigned to your addressing case. I’m jumping in mid-stream here so I wanted to confirm that I’ve properly noted the driveway off of Wildwood to your house. May you please confirm if I’ve drawn in correctly? This will help me in my conversation with your fire department regarding a variance. 7 Thanks so much! Nicole Allen Office Coordinator Jefferson County Department of Community Development 621 Sheridan Street Port Townsend, WA 98368 Phone: (360) 379-4483 Fax: (360) 379-4451 nallen@co.jefferson.wa.us EFFECTIVE WEDNESDAY 3/18/2020 AT 4:30PM DCD WILL BE CLOSED TO THE PUBLIC. 8 Although this limited customer interaction means we may not be able to assist you in-person, please be assured that DCD will continue to accept applications and review and issue development permits, primarily through phone, email, and mail. Please visit our website https://www.co.jefferson.wa.us/dcd to see how we can best serve you during this time.  Email: dcd@co.jefferson.wa.us  Phone: 360-379-4450  Mail: 621 Sheridan St.; Port Townsend, WA 98368 ***Email may be considered a public record subject to public disclosure under RCW 42.56*** ***Email may be considered a public record subject to public disclosure under RCW 42.56*** ***Email may be considered a public record subject to public disclosure under RCW 42.56*** ***Email may be considered a public record subject to public disclosure under RCW 42.56*** ***Email may be considered a public record subject to public disclosure under RCW 42.56*** Date: 4/7/2021 Invoice ID: 2021ADR2020-00143 JEFFERSON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street | Port Townsend, WA 98368 360-379-4450 | email: dcd@co.jefferson.wa.us www.co.jefferson.wa.us/commdevelopment Invoice Date Due: 5/7/2021 REMIT TO: BILLING ADDRESS: Please return the above portion with your payment Address Assignment /911 96.00 Scanning Fee 24.00 Tech Fee 6.00 $126.00Total Amount Due: Jefferson County DCD 621 Sheridan St. Port Townsend, WA 98368 BRENT BIERBAUM PO BOX 100 QUILCENE WA 98376-0100 PEGGY ANN BIERBAUM Permit Number: ADR2020-00143 Address Assignment /911 96.00 Scanning Fee 24.00 Tech Fee 6.00 Total Amount Due:$126.00 Payment is accepted by cash, check, debit or credit card (Visa, Mastercard, Discover). To pay by credit card, go to http://www.co.jefferson.wa.us/617/Credit-Card-E-Check-Payments-for-Permits, and click on the "Online Credit Card & echeck Payments" link on the left side of the page. For questions: call 360-379-4450. 1 Nicole Allen From:dsvetich@quilfire.org Sent:Wednesday, April 14, 2021 2:54 PM To:Nicole Allen Cc:'Chief Tim McKern' Subject:Bierbaum Fire Signage. Attachments:Bierbuam 1.jpg; Bierbuam 2.jpg CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Nicole, After driving up to The Bierbaum property, this is where we think the fire signage should be placed to ensure access to the both home sites. The current residence has a fire number of 787 shown on photo “Bierbuam 2”. Lat / Long is N47 50.435 by W122 54.104. At this location a second fire number for the new residence (783) needs to be added. At “Bierbuam 1” (Lat / Long N 47 50.341 by W 122 54.523)at a sign the says “Job Site” where the road splits, up hill to the Bierbuam residence and downhill to “new residence” or “job site”. On the uphill branch a “787” fire number, on the downhill to the “Job Site” a “783” fire number right at need the tree with the current sing on it. The road is well maintained, no brush or over hanging tree limbs. The lower “original” sign appears to well maintained. So with the additions to the current signage, I don’t see a problem finding either properties. If you have any questions or need additional information from QFR, please give Chief McKern or myself a call or email. Thanks for your help with this project. Don Svetich. Donald Svetich Quilcene Fire Rescue, Deputy Fire Chief (O)360-765-3333 Ext. 205 (c)360-301-0963 (fax)360-765-0133 DeputyQFR@outlook.com --------------------------------------------------------------------- NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Public documents and records are available to the public as required under the Washington State Public Records Act (RCW 42.56). ---------------------------------------------------------------------