HomeMy WebLinkAbout061421_ca05 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, Interim County Administrator
DATE: June 14, 2021
RE: Change order, RE: Contract with Tyler Technologies for Munis Financial and
HR/Payroll Software Suite
STATEMENT OF ISSUE: On June 24, 2019 the Board of County Commissioners approved a
contract with Tyler Technologies for$486,629 to acquire and implement Tyler's Munis Financial
and HR/Payroll Software Suite. During the implementation the Covid-19 pandemic struck which
resulted in significant delays and timeline disruptions. This was compounded by county staffing
issues where employees implementing the system had difficulty doing their normal jobs and
substantial additional work required to implement the system. Finally, our long-term HR
manager and Payroll specialist either retired or moved to another job, further compounding
our difficulties.
Go live dates for both the Financial and HR/Payroll modules have been repeatedly delayed. The
Financial module went live on June 1, 2021. We have decided to delay the HR go live date to
2022, potentially as late as June.
Staff remains committed to the successful implementation of the full software suite. To do so
will require a change order to the contract increasing the contract amount by$128,000 for
additional services. The Board approved the budget for this in the 15t Quarter Supplemental
Appropriation Hearing.
ANALYSIS: The attached change order increases the contract amount by$128,000.
FISCAL IMPACT: This request costs $128,000 which will be funded using general fund monies
residing in the Capital Improvement Fund. Because of the delay's nexus to the Covid-19
pandemic this expenditure would be eligible for residual CARES funding.
RECOMMENDATION: That the Board of County Commissioners approve the attached change
order and authorize the Interim County Administrator to sign it.
REVIE D BY: a
Mark McCau y, Interim County AA inistrator Dat
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