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Home My WebLink About062121_ca02 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, Interim County Administrator FROM: Julie Shannon, Executive Secretary II DATE: June 21, 2021 SUBJECT: AGREEMENT re: Corrections Sergeant Semi Customized Promotional Written Examination for Corrections Sergeant Position Eligibility List; Public Safety Testing, Inc. STAT EMENT OF ISSUE: Approval of Agreement re: Corrections Sergeant Semi Customized Promotional Written Examination for Corrections Sergeant Position Eligibility List; Jefferson County Civil Service Commission; Public Safety Testing, Inc. ANALYSIS: It is the responsibility for the Civil Service Commission to maintain the Eligibility List for hiring at the Corrections Sergeant level of employment for promotion for the Jefferson County Sheriff s Office. Public Safety Testing proposed a Corrections Sergeant Semi Customized Promotional Written Examination for Corrections Sergeant Position Eligibility List rather than the full rewrite. FISCAL IMPACT: The Amount of the Corrections Sergeant Semi Customized Promotional Written Examination for Corrections Sergeant Position Eligibility is $950. RECOMMENDATION: Approve the Agreement for a Corrections Sergeant Semi Customized Promotional Written Examination; Jefferson County Civil Service Commission; PublicSafetyTesting, Inc. REVIEWED BY: % 6/0/ Mark McCaul Interim County Ad i strator Date Public Sal. Testing A proposal to the JEFFERSON COUNTY for the development and management of promotional testing for CORRECTIONS SERGEANT Scope of Services Provided by Public Safety Testing, Inc.: Public Safety Testing offers to develop and administer a written promotional process for Jefferson County(hereinafter"County"). Public Safety Testing(hereinafter"PST")will apply current best practices and recommendations from educators related to the development and management of written test products. Methodology for Service The project shall consist of three basic phases: 1. Test Preparation & Development 2. Test Administration (by the agency) 3. Post-Test Activities Indemnity and Hold Harmless The parties agree and hold harmless each other,their officers, agents, and employees in accordance with the following provisions: 1. PST shall indemnify and hold harmless the County, its employees, and agents from any and all costs, claims or liability arising from: a. Violation of any copyright agreement or statute relating to the use and administration of the tests or other written materials herein provided for. b. Any cost, claim or liability arising from or out of the claims of an employee, agent or sub-contractor to the end that PST shall be an independent Contractor and the County shall be relieved of any and all claims arising from or relating to such employment relationships or contracts between PST and third parties; c. The alleged negligent or tortious act of PST in the provision of services under this Agreement. d. Solely for the purposes of this indemnification provision, PST expressly waives its immunity under Title 51(Industrial Insurance) of the Revised Code of Washington and acknowledges that this waiver was mutually negotiated by the parties. Promotional Testing Proposal Page 2 of 6 Public Safety Testing, Inc. JEFFERSON COUNTY CORRECTIONS SERGEANT October 19,2020 2. The County shall indemnify and hold harmless PST, its officers, agents, and employees from any and all cost, claim or liability arising from or out of the alleged negligent or tortious act of the County in the provision of services hereunder. 3. These indemnification provisions shall survive the expiration or termination of this Agreement. 4. The County agrees that if it uses any materials prepared by the Contractor for purposes other than those intended by this Contract, it does so at its sole risk and it agrees to hold the Contractor harmless therefore to the extent such use is agreed to in writing by the Contractor. Preexisting materials owned by Contractor and used in the materials created for the County shall remain the property of the Contractor.This includes preexisting examination questions and materials. TERMINATION OF THIS PROJECT PST and the agency acknowledge that either party may terminate this project at any time with or without cause. Upon termination,the City shall be liable for the amortized remainder of the professional fees, if any,from the effective date of the termination notice based on the percentage of completion of duties listed above. In the event of a lengthy postponement, PST may also submit a partial invoice based on the percentage of work completed. Also, fully reimbursable are all travel expenses already incurred, if any. These include mileage,ferry, hotel, meals, parking, and tolls. In the event of a termination or postponement, both parties will agree upon the fees. SERVICES & PROFESSIONAL FEES A. Semi-Customized Written Examination for Washington State Law Enforcement or Operations Supervisor/Manager: A one hundred-item, multiple choice, semi- customized written examination. Seventy-five items are chosen from three sources on the attached resource list (usually a text,the LED's, and RCW's)and 25 questions from the agency's critical policies or other agency specific materials. This test is specifically valid for Washington State law enforcement or Corrections supervisor/manager and to your agency. PST needs at least 3-4 weeks to develop this product. A minimum of four (4+)weeks study time is highly recommended. What PST does: • Provides 75 multiple choice questions from the resource list. • Develops 30 questions from the agency's critical policies. • Creates a draft test booklet for pilot testing by the agency. • Creates the final test booklet and the scoresheet, makes copies for all the candidates, and ships them to the agency before the administration date. • Scores the answer sheets,conducts an item analysis, and sends the results to the agency. Promotional Testing Proposal Page 3 of 6 Public Safety Testing, Inc. JEFFERSON COUNTY CORRECTIONS SERGEANT October 19,2020 What the agency does: • Announces the test to the candidates, provides the source material to the candidates, and arranges for the site. • Specifically identifies the critical policies that will be tested and sends those to PST. • Determines the span of time for the material from the Legal Updates/LED's (most clients choose 6-12 months). • Reviews the policy questions, selects 25 for the test, and verifies the answers. • Pilot tests the examination, if desired. • Administers the test. PST can proctor the test at an additional cost. • Sends the answer sheets to PST for scoring. • Receives the scores and the analysis of the answers. Agency makes determination and decides if questions should be eliminated; and • Notifies the candidates of their scores. Fee: $1490 for the first 10 candidates; $149 each additional candidate One time "refresh"offer for updating semi-custom test: $950 for first 10 • Customized Promotional Written Examination: A 100-item, multiple choice, uniquely customized written examination that is developed from source material provided by the agency. The agency's Subject Matter Expert(s) (SME's) are used to validate the test. PST needs 8 weeks to develop this product and the SME must approve a final draft at least three weeks prior to the test date. Fee: $3,950 • Onsite Written Examination Proctoring: Onsite written examination proctoring is available at$100 per hour for each PST staff person required plus staff travel & per diem expenses. Promotional Testing Proposal Page 4 of 6 Public Safety Testing, Inc. JEFFERSON COUNTY CORRECTIONS SERGEANT October 19,2020 Please indicate what services you have selected for this process: Jefferson County Corrections Sergeant PROMOTIONAL TESTING SERVICES DESIRED IN THIS AGREEMENT: ne time: Semi-Customized Written Examination UPDATED for Corrections Sergeant Position Supervisor/Manager-$950.00(first 10 candidates) Promotional Testing Proposal Page 5 of 6 Public Safety Testing, Inc. JEFFERSON COUNTY CORRECTIONS SERGEANT October 19,2020 Agreement&Acceptance Please send your formal acceptance of this proposal by email, fax,or mail to: Public Safety Testing, Inc. Attn: Colleen Wilson 20818-44'^Ave W.,Suite 160 Lynnwood,WA 98036 Email: Coder n(a,Pubi, SdfetyTe ti-g. c`im FAX:425.776.0165 This proposal is valid for 90 days and should generally be accepted and returned to PST at least eight weeks before mutually agreed upon promotional testing dates. Jefferson County,WA PUBUC SAFETY TESTING, INC. By: .. Print: Jon`F.Walters,Jr. Its: President Address: 20818—44`h Ave W, Suite 160 Lynnwood, WA 98036 Phone: 425.776.9615 Date: October 19, 2020 Approved as to form: "` June 14,2021 Philip C.Hunsucker, DATE Chief Civil Deputy Prosecuting Attorney Billing Information: (Please complete if different from contact information above) Billing Contact Name: --JCIf t4N Title: CRP �i (Y. ( rn c1 C 4rk, Address: f\-- County/State/Zip: 1Tr31,011 Telephone: 22LQb 3D 59100 Email: (O• 313-4S Promotional Testing Proposal Page 6 of 6 Public Safety Testing, Inc. JEFFERSON COUNTY CORRECTIONS SERGEANT October 19, 2020