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HomeMy WebLinkAboutM022304 District No.1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of February 23,2004 Chairman Glen Huntingford called the meeting to order. Commissioner Dan Titterness and Commissioner Patrick Rodgers were present. APPROVAL OF MINUTES: Commissioner Rodgers moved to approve the minutes of February 17, 2004 as presented. Commissioner Tittemess seconded the motion which carried. At 8:45 a.m. the Board interviewed Wayne Devaney who has expressed an interest in serving on the Jefferson County Marine Resources Committee. Appoint Individuals to Serve Four (4) Year Terms on the Jefferson County Marine Resources Committee: Chairman Huntingford explained that the open positions on the MRC represent Commissioner District #3, the commercial fishing industry, and environmental/conservation interests. Gabrielle LaRoche, Marine Resources Committee, noted that there are 2 members currently serving on the committee from District #1 and District #2 that have offered to change their representation to environmental/conservation interests to allow more flexibility in the Board's decision. Commissioner Titterness moved to appoint Judy D' Amore as representative for the environmental/conservation interests. (Term expires August 16,2007.) Commissioner Rodgers seconded the motion which carried by a unanimous vote. This opened up the position for District #1. Commissioner Titterness moved to appoint the following people to represent the designated positions on the Marine Resources Committee: Wayne Devaney - Commissioner District #3 (Term Expires February 23,2008) Tod Wakefield - Commissioner District #1 (Term Expires February 23,2008) Joth Davis - Commercial Fishing Industry (Term Expires February 23,2008) Commissioner Rodgers seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR'S BRIEFING: County Administrator David Goldsmith reported on the following: Page 1 Commissioners Meeting Minutes: Week of February 23,2004 ;æJ"'" '\ q. ". ',:, ,., ... 1jlll"('~~' · A 2005 budget retreat with the Board will be scheduled in March. He and Central Services Director Allen Sartin met with representatives from the City of Port Townsend to discuss information technology services for the remodel of City Hall and the new fire hall. Currently the County is the internet service provider for the City and IS staff does some troubleshooting. The City would like to see: the County expand the services, but this may not be an option because of the increased workload. He met with the Sheriff, the Code Compliance Officer, the Deputy Prosecuting Attorney, and representatives from DCD and Environmental Health to review the junk vehicle issue. There are specific statutes for junk and abandoned vehicles, and the current regulations in the UDC relate only to commercial operations. Clallam County recently passed a junk vehicle ordinance and Kitsap County's nuisance ordinance includes junk vehicles. Both of these ordinances allow for appeals. After their review, the task force is recommending that a nuisance ordinance that includes junk vehicles would be best for Jefferson County. In March he has scheduled the Powerpoint presentation on the budget at the Port Ludow Chamber of Commerce, the Port Townsend Chamber, the BrinnonlQuilcene Chamber, and the Tri Area Chamber. He will also be doing a presentation at the City of Port Townsend and it will be taped for PTTV. The County Administrator position is currently being advertised. A meeting to finalize the details on the County's fiber optics project is scheduled in March with the Millennium Digital Media representative. They want to have the wire strung by November. · · · · · PUBLIC COMMENT PERIOD: The following comments were made: a video about the food bank was submitted to the Board; the problem with junk vehicles is getting someone to take them away; David Goldsmith has defined the position of County Administrator and has done a great job; the County needs to start gearing up for wildfire season by getting the fire safety signs ready to be put out on the highways like last year, handing out Firewise (DNR program) brochures with burning and building permit applications, discouraging cedar roofs in the rural areas, and sending out an eye-catching mailer on fire safety to all the residents in the County; several recent columns in the Bremerton Sun opposing the Pit-to- Pier project were mentioned; a profile on the Hood Canal Environmental Council was read from the Washington Environmental Council's newsletter which included their opposition to the Pit-to-Pier project; the Board was updated on the arts center/campus proposal at the municipal golf course and they were encouraged to get involved because it is such a controversial issue. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to delete Item #4 and approve the balance of the Consent Agenda. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. C08680, Amendment No.8 re: 2003-2004 Consolidated Contract; Amending Allocation, Requirements, and Reports; J effcrson County Health and Human Services; Washington State Department of Health Page 2 Commissioners Meeting Minutes: Week of February 23,2004 ~~ ~ 1/11 ",..,~ 2. AGREEMENT re: Professional Consulting and Project Management Services for Implementation ofa New Central Financial System (GEMS); Jefferson County Central Services; Anne Sears & Associates 3. AGREEMENT re: Raising a Healthy Community Grant Program; Jefferson County Health and Human Services; Olympic Educational Services District #114 4. DELETE: Agreement; Professional Services to Write Criminal Appeal; Jefferson County Prosecuting Attorney; Barbara Corey (See Item Later in Minutes) 5. Concurrence and Authorization to Proceed with the Real Property Acquisition; Big Quilcene Flood Plain Acquisition Project #QFI654; Jefferson County Public Works Randy Kline, Community Development re: Urban Growth Area (UGA) Update: David Goldsmith thanked Randy Kline, Associate Planner, for the work he has done as the lead on the Irondale/Port Hadlock UGA project. Randy Kline submitted a handout to the Board outlining the project's components, the department coordinating each component, accomplishments in 2003, and what is scheduled to be accomplished in 2004. · The draft General Sewer Plan project was completed in December, 2003. It has been forwarded to the State DOE and DOH, and will be sent to the Growth Management Hearings Board this week. It has also been reviewed by the Planning Commission. · The Transportation Analysis and related Comprehensive Plan language was completed by the Public Works Department in December, 2003 and has been through Planning Commission review. · The Stormwater Analysis and related Comprehensive Plan language was completed by the Public Works Department in December, 2003 and has been through Planning Commission review. The Capital Facilities Analysis includes community centers, animal services facilities, the jail and other facilities that are the County's responsibility. The Central Services Department is currently doing a countywide update of the 6 Year Capital Facilities Plan for the Comprehensive Plan. There won't be a separate study done for the UGA because it is located in the unincorporated area. Public Works has a small role in this update because of Parks and Recreation. The UGA Comprehensive Plan chapter is being handled by DCD and needs to be completed in 2004. · The UGA development regulations involve a final review of the UGA boundary and the proposed zoning within the UGA. The UGA Task Force is working on this project. The SEP A work that was done for the Special Study will cover the majority of the work that is currently being done. A supplemental review may be required. · On-going legal review is being done by the Prosecuting Attorney's Office. In the absence of Randy Kline, Kyle Aim will be working with the UGA Task Force. Mark Personious, a consultant who has worked with the County on several projects, will assist in writing the development regulations and the Comprehensive Plan narrative. Al Scalf, Director of Community Development noted that the County and the UGA Task Force are the author of the work and Mark Personious will be drafting the language. Page 3 Commissioners Meeting Minutes: Week of February 23,2004 !1.'.'''''''' ;'.. ......... .-~ <jo. '."'- 1'\///"'(,'" The coordination roles are as follows: · The overall project coordination through the UGA Planning Team was overseen by the County Administrator with Randy Kline as lead on the project. The General Sewer Plan Review Committee was overseen by the County Administrator with Randy Kline as the lead on the project. This task is completed except for review by the State and adoption by the County Commissioners. The General Sewer Plan Review Committee will not be disbanded until the Board adopts the plan. Community Development, with help from the Planning Commission's Public Outreach Subcommittee, focused on public outreach work for the project in fall, 2003. This included direct mailings, press releases, and an open house. The UGA Task Force, made up of 4 Planning Commission Members, 5 Citizen Members, and Commissioner Huntingford as Chair, has been meeting twice a month to review the proposed zoning in the UGA and the proposed boundary. They have recommended that the boundary be expanded and that may affect the other work that has already been completed. They have also suggested some internal zoning changes from single family to multifamily and from residential to commercial. Chairman Huntingford cautioned that any adjustments need to be reviewed carefully because he doesn't want to start the process over again from the beginning. All the recommendations will go through Planning Commission review. · · · The project components that need to be completed in 2004 are: · The Capital Facilities Analysis is currently being developed by the Central Services Department. · Finalization of the boundary and zoning is currently being developed by the UGA Task Force. · Development regulations are currently being developed by the UGA Task Force. · The Comprehensive Plan chapter is currently being developed by DCD. · Supplemental SEP A review by DCD has not begun. · Legal review by the Prosecutor's Office is on-going. Randy Kline stated that the goal is to get all the work done by July, but this will add to the current workload for Al Scalf and Josh Peters who will be taking over DCD's responsibilities. Kyle Alm will be doing the background work, the research, and working with the UGA Task Force. A person to fill the lead role has not been identified by the County Administrator yet. Deputy Prosecuting Attorney David Alvarez explained that the Hearings Board requested a "statement of actions taken" by February 27. This information documents all the public participation, the sewer plan, the adoption of the population figures and the work in progress. The County is moving forward as quickly as possible in the UGA process and designation. Jim Pearson, Public Works Department, pointed out that any changes to the UGA boundary and the density within the UGA will mean that the Transportation Plan and Stormwater Plan will need to be reviewed. Page 4 Commissioners Meeting Minutes: Week of February 23,2004 fJ"æJ"'" '\. ~...~-.., 1, . ,~ I'I, ,,(.~ Conference Call with Rex Derr, Washington State Parks & Recreation re: Draft Interlocal Park Agreement with Public Utility District #1: Last week, the Board received information ftom the PUD and a copy of a draft interlocal agreement with the State Parks Department. The PUD has concerns about #14 of the Statement of Obligations because it implies something that was never part of their discussions. The following people were present: The County Commissioners, the County Administrator, the Central Services Director, the Deputy Prosecuting Attorney, and PlIO Commissioner Dana Roberts. Rex Derr stated that he has not seen the draft document but he asked his staff about it. His stafftold him that the document was being misinterpreted and the language was not meant to give the idea that State Parks had decided the water system changes would not be part of community sharing of water, billing, and costs. Rex Derr stated that the original intent of State Parks, the PUD, and the County was that the new water system would serve the park and the community and that is still the Park's intent. He is not prepared to talk about the specific language, but would be willing to address it once he can review the document. Any language in the document that does not clarify the original intent can be changed. Commissioner Titterness stated that it would be best for the PUD and State Parks to work together to address the language. The Board met from 11 :30 a.m. to 11 :45 a.m. in Executive Session with the County Administrator, Deputy Prosecuting Attorney, Director of Community Development, and Associate Planner regarding actual litigation. AGREEMENT re: Professional Services to Write Criminal Appeal; Jefferson County Prosecuting Attorney; Barbara Corey: (Item #4 on the Consent Agenda) Commissioner Rodgers moved to approve the agreement with Barbara Corey. Commissioner Tittemess seconded the motion which carried by a unanimous vote. In the afternoon, the Board interviewed the following people who are interested in serving on Tourism Coordinating Council: Kathleen Emmerson (Brinnon/Quilcene) Niki Riley (Tri-Area) Kate Marsh (Brinnon/Quilcene) Carol Fletcher (Tri-Area) Jutta Gebauer ("Non-Voting" Applicant) Bob Huelsdonk (West End) - Interview via Telephone Marie Lytal (Port Ludlow) Decision re: Appointment of Individuals to Serve as Voting and Non-Voting Members on the Jefferson County Tourism Coordinating Council as Outlined in Resolution No. 78-03: Commissioner Rodgers stated that all the people the Board interviewed for the TCC are qualified. Commissioner Titterness pointed out that the resolution allows the Board to appoint as many members as they choose. Page 5 Commissioners Meeting Minutes: Week of February 23,2004 Ð~··'''''''' ;; ..'~ "'y' ""," '\III.....~ Commissioner Titterness moved to appoint all the people who applied and were interviewed for the TCC. The following people Commissioner Rodgers seconded the motion which carried by a unanimous vote. were appointed to represent their communities on the TCC. Brinnon/Quilcene: Kate Marsh Cathy Barsukoff Kathleen Emmerson Port Hadlock/Tri Area: Carol Fletcher Niki Riley Paul Rogland West End: Bob Huelsdonk Port Ludlow: Marie Lytal Non-Votin2: Jutta Gebauer The Board directed that the term limits for the members of the TCC be addressed by the committee when they develop their bylaws. Commissioner Titterness also asked that staff contact Evelyn Howton, who applied but hasn't been interviewed yet, to see if she if she is still interested in being interviewed The meeting was recessed at the close of business on Monday and reconvened on Tuesday at 9:45 a.m. All 3 Commissioners were present. The Board interviewed Samantha Cannon who has expressed an interest in serving on the Jefferson County Substance Abuse Advisory Board. Advisory Board Appointment; Substance Abuse Advisory Board: Commissioner Rodgers moved to appoint Samantha Cannon to serve a 3 year term on the Substance Abuse Advisory Board. Commissioner Titterness seconded the motion which carried by a unanimous vote. Her term will expire February 24, 2007. The meeting was recessed at the close of business on Tuesday and reconvened on Thursday at 2:00 p.m. Chairman Huntingford and Commissioner Titterness were present. Commissioner Rodgers was absent. After opening the meeting, the Board met in Executive Session from 2:01 p.m. to 3:30 p.m. with the County Administrator and the Human Resource Manager regarding personnel. MEETING ADJOURNED ',,'1'( CO., './ SM~'(I:;1"': " '.' ,. -- (;, .''') .. .- M_ -..., I .~ ., ~.f: > ",... · ~ 'It"ì . . \ ./. . ('./ ¡ \ \ ' ,,>' \ j,.. ," . '. (,,=-::/:~ ~ \ .:. ,'" / ' ~ ~ " """ ~." , .. ). tI. ""_' ~\,i"-"-~. " '" > '. . .> ,>.J / ATTEST:) ,'I v ~¥~J~ #ie Matthes, CMC ' U Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Page 6