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HomeMy WebLinkAbout062821_ca13 4='oN �O DRAFT 1,'SHi NG`t�~ MINUTE S Jefferson County Board of Commissioners Regular Meeting — June 14, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • 5 comments regarding the relocation of the homeless encampment. • Comment regarding the pending rental evictions due to lifting of the rental eviction moratorium. • Comment regarding the pending rental evictions due to the lifting of the rental eviction moratorium, and letting homeless campers remain at the Jefferson County Fairgrounds. • Comment regarding the Interim County Administrator. • Comment regarding pop-up vaccination clinics at local schools, and concern about blood clots. • Comment regarding Consent Agenda Item No. 5 - Agency agreement re: Funding of EDC Team Jefferson and OPMA regulations, and thankful for discussion on the County's Social Media Policy. The Commissioners addressed comments and concerns raised during the Public Comment Period. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to remove the 5-Agency Interlocal Agreement(Consent Agenda Item No. 7) and approve the remaining items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 27-21 re: Legally Bind Jefferson County with Respect to Two Applications 1) Dosewallips Wolcott Flats and Rocky Brook Planning, Project No. SRFB RCO #21-1024 and 2) Hoh River Lindner Floodplain Preliminary Design, Project No. RCO#21-1163 for Grant Assistance to the Washington State Recreation and Conservation Office (RCO) 2. RESOLUTION NO. 28-21 re: Inactivating Fund No. 606 Jeff Co Drainfield Trust and Activating Fund No. 620 Jeff Co Drainfield Trust 1 1 DRAFT Commissioners Meeting Minutes of June 14, 2021 3. RESOLUTION NO. 29-21 re: Inactivate Fund No. 183 Facilities and Activating Fund No. 507 Facilities 4. CALL FOR BIDS re: Recycling Request for Proposals(RFP); Bids Accepted Until 10:00 a.m. and Opened and Read Publicly at 10:30 a.m. on Monday, July 19, 2021 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. (Virtually) 5. AGREEMENT re: Munis Software Implementation; In the Amount of$128,000; Jefferson County Central Services; Tyler Technologies 6. AGREEMENT,Amendment No. 1 re: To Provide Emergency Assistance as a Result of the COVID-19 Pandemic; Additional $107,680 for a Project Total of$417,200; Jefferson County Central Services; Olympic Community Action Programs (OlyCAP) 7. AGREEMENT, Five(5) Agency Interlocal re: Economic Development Services; In the Amount of$100,750; Jefferson County Administrator; City of Port Townsend; Port of Port Townsend; Jefferson County Public Utility District No. 1 (PUD); Economic Development Council (EDC) Team Jefferson(Approved later in the meeting) 8. AGREEMENT re: Annual Lease Renewal for Classroom Facilities; In the Amount of$1,438.86 monthly for a Total of$17,266.32 annually; Jefferson County Extension, Washington State University; John Shold, Kivley Center, Hadlock Development Company 9. AUTHORIZATION AND CONCURRENCE TO PROCEED re: Authorization to Proceed with Right of Way Real Property Acquisition for Olympic Discovery Trail, Four Corners Road to Anderson Lake State Park Segment; County Project No. 18019892; Jefferson County Public Works; Mr. and Mrs. Heroux 10. Payment of Jefferson County Payroll Warrants Dated June 4,2021 Totaling $935,410.80 and A/P Warrants Done by Payroll Dated June 4, 2021 Totaling $896,597.29 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) The meeting was recessed at 10:26 a.m. and reconvened at 10:31 a.m. with all three Commissioners present. PUBLIC COMMENT PERIOD—Continued Response from the Commissioners: The Commissioners continued addressing comments and concerns raised during the Public Comment Period. DISCUSSION re: AGREEMENT: Five (5)Agency Interlocal; In the Amount of $100,750; Jefferson County Administrator; City of Port Townsend; Port of Port Townsend; Jefferson County Public Utility District No. 1 (PUD); Economic Development Council(EDC) Team Jefferson (Consent Agenda Item No. 7): The Commissioners continued discussion regarding the 5-Agency ILA. After discussion, Commissioner Brotherton moved to approve the five Agency Development Services Agreement. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming June 19,2021 as Juneteenth, a Holiday Commemorating the End of Slavery in the United States: After all three Commissioners read the proclamation aloud, Commissioner Eisenhour moved to approve the Proclamation. Commissioner Brotherton seconded the motion, which carried by a unanimous vote. 2 Commissioners Meeting Minutes of June 14, 2021 DRAFT COMMISSIONERS' BRIEFING SESSION: The Commissioners and Interim County Administrator discussed recent meetings they attended and reviewed their meeting schedules. Commissioner Brotherton presented videos he is working on with staff regarding COVD-19 vaccination and community forestry. The meeting was recessed at 11:55 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. DISCUSSION re: Homeless Encampment—potential new location: Commissioner Brotherton reviewed information on a potential homeless encampment area near the Cape George community. Discussion followed. The Board agreed to table conversation on the topic until later in the meeting. UPDATE re: Marine Resources Committee (MRC) 2020 Annual Report: Marine Resources Committee Programs Coordinator Monica Montgomery provided a Power Point presentation on the activities and goals of the MRC. After discussion, Coordinator Montgomery stated that the MRC Executive Board is requesting a letter of support regarding the Jamestown S'Klallam Tribe's United States Fish and Wildlife Service Tribal Wildlife Grants application. The Commissioners agreed to review the letter and make a decision later in the meeting. ADDITIONAL BUSINESS: Letter of Support re: Tribal Land Acquisition: Commissioner Brotherton moved to write a letter of support for the Jamestown S'Klallam Tribe work. Commissioner Eisenhour seconded the motion. Chair Dean explained the Tribal land acquisition would put the property at Tamanowas Rock into Tribal Trust. Commissioner Brotherton amended his motion to draft a letter of support for this project. Chair Dean added that this proposal is for the Bureau of Indian Affairs to acquire in trust from the Jamestown S'Kllallam Tribe an 83.96 acre tract referred to as Tamanowas Rock property. The amendment was agreeable to all. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. Commissioner Eisenhour will draft the letter. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to move to next week • Potential Grant to the Jefferson County Historical Society re: County Cemetery • Port Ludlow Drainage District; potential disbanding The meeting was recessed at 3:02 p.m. and reconvened at 3:11 p.m. with all three Commissioners present. ADDITIONAL BUSINESS and Continued Discussion re: Letter of Support re: Jamestown S'Klallam Tribe United States Fish and Wildlife Service Tribal Wildlife Grants Application: The Commissioners asked in which County will this project take place? Marine Resources Committee (MRC) Member Neil Harrington replied that the project will be mostly in Clallam County, with some of it being in Jefferson County. After review of the proposed letter, Chair Dean suggested the Board approval a provisionally approve the letter, to make sure there is no opposition from Clallam County. Commissioner Brotherton moved to provisionally approve the letter unless there is hard 3 Commissioners Meeting Minutes of June 14, 2021 DRAFT opposition from Clallam County in the next two days. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Homeless Encampment; criteria for scoring potential properties • American Rescue Plan Act(ARPA); update • Closing remarks NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:23 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4 °' t ..„ J t KHlNOO DRAFT MINUTES Jefferson County Board of Commissioners Special Meeting — June 17, 2021, 10:30 a.m. Jefferson County Courthouse—Commissioners' Chambers (Virtual Meeting) 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She thanked the community partners for attending. The following members and staff participated in the meeting remotely: Jefferson County: Sheriff Joe Nole, Prosecutor James Kennedy, Interim County Administrator/Central Services Director Mark McCauley, Environmental Health, Water Quality Director Pinky Mingo, and Interim Department of Community Development (DCD) Director Jodi Adams City of Port Townsend: Police Chief Thomas Olson, City Manager John Mauro, and City Attorney Heidi Greenwood East Jefferson Fire Rescue(EJFR)—District 1: Chief Bret Black Olympic Community Action Program (OlyCAP): Executive Director Cherish Cronmiller, and Housing Director Kathy Morgan Dove House: Executive Director Beulah Kingsolver CONTINUED DISCUSSION re: Potential Location for a Homeless Encampment: The Commissioners discussed potential homeless encampment properties with those in attendance. Commissioner Brotherton reviewed a Homeless Encampment Relocation Scoring Matrix. The Chief of Police and EJFR Fire Chief addressed safety concerns when looking at potential future encampments. The Commissioners decided to focus on the following potential areas for the next encampment: Cape George property, a 14-acre parcel in Port Townsend, a 30-acre parcel on Mill Road, a lot between the County Shop and the Sheriffs Office, Chimacum Park, and using the Jefferson County Fairgrounds as a placeholder until a new location can be found. NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 12:33 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Clerk of the Board Heidi Eisenhour, Member 1 -L o DRAFT MINUTES Jefferson County Board of Commissioners Regular Meeting— June 21, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the proposed Social Media Policy revisions, and homeless encampment recommendations. • Comment regarding the housing moratorium and the homeless encampment. • Comment regarding comments from Dr. Mike Yeadon who works at Pfizer regarding COVID-19 variants. • Comment regarding the homeless encampment. The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Dean noted that the amount for Consent Agenda Item No. 4 was listed incorrectly. Clerk of the Board Carolyn Gallaway noted that Consent Agenda Item No. 5 was also listed with an incorrect amount. The correct amounts were verified. Commissioner Eisenhour moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Corrections Sergeant Semi Customized Promotional Written Examination; In the Amount of$950; Jefferson County Civil Service Commission; Public Safety Testing, Inc. 2. AGREEMENT re: Interagency Data Sharing;No Dollar Amount; Jefferson County Auditor's Office; Office of the Washington State Auditor 3. AGREEMENT, Amendment No. 1 re: Dosewallips R Powerlines Acquisition and Design; Additional Amount of$10,980 for a Project Total of$105,805 with Time Extension and Extension to Scope of Work and Budget; Jefferson County Environmental Public Health; Natural Systems Design, LLC 4. AGREEMENT,Amendment No. 1 re: Accessible Community Development Projects; In the Amount of$41,140.24; Jefferson County Public Health; Washington State Employment Security Department 1 DRAFT Commissioners Meeting Minutes of June 21, 2021 5. AGREEMENT re: Permitting for Port Hadlock Sewer Project; In the Amount of$45,791.00; Jefferson County Public Works; Environmental Science Associates (ESA) 6. AGREEMENT, Supplement No. 1 re: JUMP! Playground Design; In the Amount for$57,630; Jefferson County Public Works;Nakano Associates 7. ADVISORY BOARD RESIGNATION re: Jefferson County Library Board of Trustees; Member, Ellen Hargis 8. MINUTES re: Regular Meeting of June 7, 2021 and Special Meeting of June 7, 2021 (WSAC Virtual Assembly) 9. Payment of Jefferson County Vouchers/Warrants Dated June 14, 2021 Totaling $1,113,216.01 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 10. Payment of Jefferson County Payroll Warrants done by A/P Warrants Dated May 17, 2021 Totaling $141,888.42 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended and miscellaneous topics. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. UPDATE re: Washington State Department of Natural Resources (DNR) Pt Quarter County Income Report: DNR Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm were present for the meeting to review the Jefferson County 1st Quarter County Income report and answer questions posed by the Board. State Lands Assistant Rosanbalm reviewed anticipated 2022 timber sales. The meeting was recessed at 10:48 a.m. and reconvened at 10:57 a.m. with all three Commissioners present. DISCUSSION re: Adopting a Revised Social Media Policy: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker, Public Health Deputy Director Veronica Shaw and Public Records Administrator Ken Hugoniot were present to discuss the potential changes to the County's Social Media Policy. Deputy Director Shaw explained the benefits of the Public Health Department havinga two-wayconversation with the public on social media. Chief Civil DPA p Hunsucker reviewed the potential changes to the Social Media Policy that would satisfy the terms of the Scarantino lawsuit. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO. 30-21 re: Revised Social Media Policy, as presented. Commissioner Eisenhour seconded the motion. After a brief discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. PRESENTATION re: Conservation Futures Citizen Oversight Committee (CFCOC) Funding Recommendations for 2021: CFCOC Chair Joanne Pontrello explained the process for funding recommendations. She stated that in 2017, the Serendipity Farm was a 2 Commissioners Meeting Minutes of June 21, 2021 D R A F CFCOC-approved project, but the farm decided to back out, leaving an additional $95,000 in available funding. The CFCOC members will be holding a special meeting to discuss disbursement of the additional funds. They will report back to the Commissioners with their recommendations. COMMISSIONERS' BRIEFING SESSION—Continued: The Commissioners continued reviewing recent meetings they attended. They also discussed requiring proof of vaccination from employees and visitors to County offices, and if no proof of vaccination, they will need to continue to wear face masks. The meeting was recessed at 12:02 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. CONTINUED DISCUSSION re: Relocation of Homeless Encampment: Commissioner Brotherton reviewed the Mountain View Commons and why it would not be a viable option for a homeless encampment. Other potential encampment properties were discussed. The Commissioners agreed to request that the Port of Port Townsend consider allowing one of their two-acre sites to be used for a temporary homeless encampment and tasked Interim County Administrator Mark McCauley to send a formal request. BRIEFING re: Emergency Ordinance 10-1221-20 Adopting Interim Zoning Regulations for the Siting,Establishment, and Operations of Temporary Homeless Facilities in Unincorporated Areas of Jefferson County: Department of Community Development(DCD) Interim Director Jodi Adams, DCD Interim Planning Manager David Wayne Johnson and Associate Planner David Ullrich werepresent to discuss the emergency ordinance and answer questions posed by the g Y Board. DISCUSSION re: Relocation of Homeless Encampment—Continued: The Board continued discussion on potential properties for the next homeless encampment. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. Chair Dean announced that the Executive Session will be held from 3:01 p.m. to 3:31 p.m. with the Interim County Administrator/Central Services Director and Chief Civil Deputy Prosecuting Attorneyregarding Attorney-Client Privilege, Potential Litigation under exemption RCW g g Y g , g p 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 3:33 p.m. Commissioner Brotherton noted that the Prosecuting Attorney joined the Executive Session. He added that Chair Dean was experiencing technical difficulties so he called for a recess. The meetingwas recessed at 3:33p.m. and reconvened at 3:38 p.m. with all three Commissioners present. UPDATE re: Noxious Weed Board—WSU Extension Relationship: After a brief discussion regarding a memo clarifying the role of the Jefferson County in managing the County's Noxious Weed Control Program, WSU Extension Director Cliff Moore requested a copy of the proposed memo to be drafted on County letterhead so that it could be sent to the County Noxious Weed Board and a copy would be sent to the Washington State Noxious Weed Board. 3 DRAFT Commissioners Meeting Minutes of June 21, 2021 Commissioner Brotherton moved to approve and sign—in whatever fashion advisable—the memo to the Noxious Weed Board. Commissioner Eisenhour seconded the motion. Chair Dean clarified that there is not a mechanism to approve a memo, and suggested an accompanying letter on Board of County Commissioner letterhead. Commissioner Eisenhour clarified further that it would be a cover letter. All were in agreement of the amendment. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Economic Development Framework • Port of Port Townsend; review memo requesting consideration re: Using Port property for a temporary homeless encampment • Redistricting; future agenda item • Department of Community Development(DCD); DCD Director interviews • Department of Defense; upcoming contracts P p g • County reopening; teleworking • Timber Counties Caucus update; future agenda item • Tribal letter; follow-up • Washington D.C.; Chair Dean to attend upcoming session • Miscellaneous items • Contract review system NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Y Clerk of the Board 4 ; DRAFT _ - , ,o--, ,.., 8„,,,,„, MINUTE S Jefferson County Board of Commissioners Special Meeting — June 21, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order in the presence of Commissioner Kate Dean, Commissioner Heidi Eisenhour, as well as many other Commissioners and County Officials across Washington State. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:55 p.m. by Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1