HomeMy WebLinkAbout004Statesman SEIS Process
Tips for a successful process
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Manaqinq the Contract. Consultants and the Proiect Owner/applicant
l// 1. As project manager, you are the "hub" of the wheel! Realize that everything
revolves around you. Take charge of the process to ensure (within your control) that the
contract is successfully fulfilled.
V 2. Don't assume the other guy is taking care of itl Keep checking with involved parties,
including consultants, Statesman, agencies or others.
r./ S. Regutar check-ins are essentia!! One technique is to schedule a regular call-in time
on a weekly or biweekly schedule. This is especially recommended for Blumen. Any
schedule slippage or issues need to be identified early and addressed.
t/q. Devetop retationships! Do not rely totally on email. Phone contact helps build
relationships and is better for items needing discussion.
Avoid "dropped balls"t Make your own time-line schedule to list the tasks that will be
our responsibility. This will aide in planning for them and accomplishing them.
i,/A Be a leader! Do not default to the consultants or owner on required steps, including
setting meeting agendas or facilitating meetings. The County needs to be involved and
show leadership in all aspects of the SEIS process.
r,Be a problem solver! Problems will arise. Mediate disputes, offer ideas and facilitate
solutions.
Manaqing the Process
/,Avoid procedural missteps! The contract scope of work, plus attachment C, the
programmatic EIS and Ordinance #01-0128-08 have specific items that need to be
provided or addressed. Be knowledgeable about these and plan for how they will be
addressed. Do not default to the consultant for this
n. Strive for maximum transparencyt Keep providing information to the public through
our website, email to a distribution list, press releases, limited printed handouts, public
presentations, etc. Listen to concerns and address them, consider a public field trip
d consultants, if
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opportunity to the
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Keep the BOCC i
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session prior to the PC public hearing to
inform and educate the Board.
4. Develop relationshipst Limited phone contacts with key points of contact can go a
long way in the perception and reality of an open process.7
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