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HomeMy WebLinkAbout002Michelle Farfan From:M ichelle Farfa n < M Fa rfan @co jefferson.wa.us > Wednesday, January 04,20L7 12:24 PM Garth Mann; Don Coleman; Roma Call Patty Charnas Final minutes for Dec 14,20L6 "staff to staff" meeting Final Meeting Notes from l2_14_16.doc Sent: To: Cc: Subject: Attachments: Good afternoon all and a Happy New Yearl Please find attached the final minutes for the December t4,2OL6 "staff to staff' meeting Regards, Michelle Farfan Associate Planner, Brinnon MPR Lead Jefferson County Department of Community Development 621 Sheridan Port Townsend WA 98368 V: 360-379-4463 F: 360-379-4451 mfa rfa n @co. iefferson.wa.us All e-mail sent to this address has been received by the Jefferson County e-mail system and is therefore subject to the Public Records Act, a state law found at RCW 42.56. Under the Public Records law the County must release this e-mail and its contents to any person who asks to obtain a copy (or for inspection) of this e-mail unless it is also exempt from production to the requester according to state law, including RCW 42.56 and other state laws. 1 JEFFERSON COUNTY DEPARTMENT OF COMMUNITY DEVELOPTUENT 621 Sheridan Sfeet, Port Townsend, WA 98368 | Web: www.co.iefferson.wa.us/communitydevelopment Tel: 360.379.'1450 | Fax 360.379.4451 | Email: dcd@co.iefferson.wa.us SquareotYE Resource Centerl Building Permlts & lnspections I Development Revlew I Long Range Plannlng Final Meeting Notes Summary and Follow-up Action ltems Pleasant Harbor MPR "Staff to Staff' meeting Meeting date: December 14, 2016 @ 2pm; DCD conference room ATTENDEES: Garth Mann, Statesman Group Don Coleman, Pleasant Harbor Marina Roma Call, Port Gamble S'Klallam Tribe (PGST) Michelle Farfan, Jefferson County DCD Patty Charnas, Jefferson County DCD MISSING: Jeromy Sullivan & Technical Representatives of PGST. Meetinq Results /Follow-up Action ltems . Roma will consult with her technical colleagues and get a list of questions/concerns regarding water quality, wildlife management recognizing there are exiting reports from Geo-Eng. on Habitat Management as required by BOCC and Water Management Reports for the proposed application. . Roma will work with hibal anthropologist on a) what does it mean to be eligible for further study or inclusion in to a national register and b) what is/how long is the process to move from being eligible to actual becoming listed, and does the Tribe wish to go through this expense to learn if Kettle B does qualify and what this means in terms for future Registration and Management of this Kettle? . Roma will request to get on the agenda of the January tribal council meeting so that she can request further clarification as to whether there is interest in spending time and resources on pursuing national register status for Kettle B. Patty offered to help Roma with information, etc. . Michelle will set up the next meeting and Technical Agenda which can use video and/or teleconferencing instead of being in-person. . Michelle will work with Roma on getting the necessary information together for that meeting and target for it to be in January. . Michelle will work with Patty on what the schedule is for preparing and adopting final development regulations that have been submitted by the Applicant, Statesman, in preparation for adoption with the Development Agreement. . Michelle will work with Don on the finalizing the status of all MOUs and scope for the development agreement. The meeting began on time with the participants listed above. Michelle opened the meeting, describing how Commissioner Sullivan requested that this meeting be convened. The first agenda item was to have the PGST review their concerns with everyone present. Roma began by asking whether the project plan revision from August 19, 2016 was still being considered by Statesman. Garth went over the background as to why that conceptual site plan was prepared to address the issues raised by PGST and the ensuing discussion following the Government to Government meeting of April 18, 2016. Garth described that the site plan contained and analyzed in the FSEIS is still valid (Alternative 3 of FSEIS). The August 19,2016 version was proposed by Statesman in response to personal communications with PGST Chair Jeromy Sullivan. Discussions continued regarding Kettle B. PGST had described in an earlier comment letter that Kettle B met several criteria for cultural and historic significance and therefore was potentially eligible for further study or inclusion into a National Register (e.9., National Heritage Area or National Register of Historic Places). Garth stated that it was important for the significance of Kettle B to be more firmly documented so if it was no longer considered for on-site stormwater management and additional evaluations might proceed with alternative stormwater management outside of Kettle B, Roma said she would consult the PGST anthropologist and Tribal Historic Preservation Officer (THPO) on exploring further the national eligibility of Kettle B. After more discussion, Roma offered to go before the PGST Tribal Council and request clarification on whether PGST wishes to pursue further study and analysis into having Kettle B be potentially included into a National Register. Garth further explained that if Kettle B would no longer be considered for on-site stormwater management, then its maintenance over the longterm was also an issue. Garth proposed that the PGST would maintain Kettle B and provide for invasive plant removal and other vegetative management. Michelle noted that the riparian setback of 200 feet from the OHWM of Hood Canal was proposed as a Conservation Easement and therefore, perhaps Kettle B could be included in this easement area. Roma would review this with Tribal Council in January 2017 including Registration and Long-Term Management requirements. Roma described this kind of maintenance as stewardship and that Kettle B could potentially have a conservation stewardship plan prepared and carried out by PGST and/or other tribes but that this would involve a process, Roma asked about use of fertilizers to which both Garth and Michelle said were detailed in the FSEIS. Garth provided detail that the FSEIS describes how a special kind of peat is proposed which requires very low maintenance and limits weed growth. Garth described also how the FSEIS details the use of fertilizers that are biologically friendly and break down without long term impact. Roma raised two remaining concerns: water quality/shellfish and wildlife management. Garth described the investigative work done including identifying the present migration pattern of the Elk Herd which is 2 to 4 miles further to the North of the Black Point Property. Further, the Habitat Study shows no sign of the Elk Herd ever migrating to this area in the past. Washington State Fish and Wildlife already are utilizing a National Park program for mitigating risks of elk crossing the highway with GPS 'proximity-reader' is attached to either the ear or a collar on the lead bull elk. lf the herd nears the highway, the proximity reader alerts traffic with properly placed signals. At the request of PGST the golf course has been reduced by 50% of grassed area that could attract grazing. Fencing was not considered feasible as investigated in other areas where habitat migration of other species would be impacted, and elk fencing is extremely unsightly and impractical to pursue. Roma said she would consult with the PGST wildlife biologist to see if tagging/collaring and alert signaling would be considered 2 sufficient wildlife management for elk. Roma also said she would consult with the habitat biologist regarding any lingering concerns not analyzed in the FSEIS relative to water quality and shellfish areas. Garth expressed disappointment that this meeting did not have the ability to specifically discuss and potentially resolve remaining concerns without the presence or additional consultation of tribal technical specialist. Roma agreed to have those tribal specialists list any specific concerns in writing so that they could be responded to either separately in writing or at the next convening of this group or both. The next meeting was discussed as being able to be done over teleconferencing or video conferencing. Roma returned to the issue of Kettle B's cultural significance and asked how the parties intended to proceed if the historic designation process involved a lengthy time frame, such as several years, or if the analysis was cost prohibitive. Garth replied that in the case of not pursuing formal designation, there would need to be a decision to keep the original proposal or further consider the alternative relative to its potential significance. Garth mentioned that it would be very helpful that, at the very least, the significance for being listed as eligible for further study or inclusion would be good to know more about. Garth said the conceptual site plan of August 19, 2016 showing an alternative borrow-pit to accommodate 13.5 million gallons of recycled water reservoir would need more formal engineering and site plan development. Michelle and Patty described how if the alternative did not add aspects or add impacts that were not already analyzed in the FSEIS then the alternative would be published as a FSEIS addendum. Roma reiterated her intention to go before tribal council and Patty offered to help prepare anything Roma might need for that. Patty listed action items for all to hear and offer comments to. Roma said she would help ensure a technical-level discussion with a list of tribal technical feedback that could be planned for in January. Garth and Michelle discussed the time frame of finalizing and adopting the development regulations and drafting the development agreement. Garth described an issue with a road to the boat launch with Michelle that should no longer be required with the adoption and change in development plans due to setback amendments of the new Shoreline Management Plan. All attendees gave permission to continue to participate but that video conferencing or teleconferencing would be sufficient. Michelle promised to work on setting up the next meeting. 3 AGENDA Pleasant Harbor MPR "Staff to Staff' meeting Meeting date: December 14, 2016 @ 2pm; DCD conference room 1. lntroductions 2. Port Gamble S'Klallam Tribe concerns: kettle ponds, elk, shellfish, wildlife management plan 3. Development Regulations next steps 4. Development Agreement next steps 4