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Home My WebLink AboutM061421 4:)N CO 20, .,S1il N(IC- MINUTES Jefferson County Board of Commissioners Regular Meeting — June 14, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • 5 comments regarding the relocation of the homeless encampment. • Comment regarding the pending rental evictions due to lifting of the rental eviction moratorium. • Comment regarding the pending rental evictions due to the lifting of the rental eviction moratorium, and letting homeless campers remain at the Jefferson County Fairgrounds. • Comment regarding the Interim County Administrator. • Comment regarding pop-up vaccination clinics at local schools, and concern about blood clots. • Comment regarding Consent Agenda Item No. 5 - Agency agreement re: Funding of EDC Team Jefferson and OPMA regulations, and thankful for discussion on the County's Social Media Policy. The Commissioners addressed comments and concerns raised during the Public Comment Period. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to remove the 5-Agency Interlocal Agreement(Consent Agenda Item No. 7) and approve the remaining items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 27-21 re: Legally Bind Jefferson County with Respect to Two Applications 1) Dosewallips Wolcott Flats and Rocky Brook Planning, Project No. SRFB RCO #21-1024 and 2) Hoh River Lindner Floodplain Preliminary Design, Project No. RCO #21-1163 for Grant Assistance to the Washington State Recreation and Conservation Office (RCO) 2. RESOLUTION NO. 28-21 re: Inactivating Fund No. 606 Jeff Co Drainfield Trust and Activating Fund No. 620 Jeff Co Drainfield Trust 1 Commissioners Meeting Minutes of June 14, 2021 3. RESOLUTION NO. 29-21 re: Inactivate Fund No. 183 Facilities and Activating Fund No. 507 Facilities 4. CALL FOR BIDS re: Recycling Request for Proposals (RFP); Bids Accepted Until 10:00 a.m. and Opened and Read Publicly at 10:30 a.m. on Monday, July 19, 2021 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. (Virtually) 5. AGREEMENT re: Munis Software Implementation; In the Amount of$128,000; Jefferson County Central Services; Tyler Technologies 6. AGREEMENT,Amendment No. 1 re: To Provide Emergency Assistance as a Result of the COVID-19 Pandemic; Additional $107,680 for a Project Total of$417,200; Jefferson County Central Services; Olympic Community Action Programs (OlyCAP) 7. AGREEMENT, Five (5) Agency Interlocal re: Economic Development Services; In the Amount of$100,750; Jefferson County Administrator; City of Port Townsend; Port of Port Townsend; Jefferson County Public Utility District No. 1 (PUD); Economic Development Council (EDC) Team Jefferson(Approved later in the meeting) 8. AGREEMENT re: Annual Lease Renewal for Classroom Facilities; In the Amount of$1,438.86 monthly for a Total of$17,266.32 annually; Jefferson County Extension, Washington State University; John Shold, Kivley Center, Hadlock Development Company 9. AUTHORIZATION AND CONCURRENCE TO PROCEED re: Authorization to Proceed with Right of Way Real Property Acquisition for Olympic Discovery Trail, Four Corners Road to Anderson Lake State Park Segment; County Project No. 18019892; Jefferson County Public Works; Mr. and Mrs. Heroux 10. Payment of Jefferson County Payroll Warrants Dated June 4, 2021 Totaling $935,410.80 and A/P Warrants Done by Payroll Dated June 4, 2021 Totaling $896,597.29 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) The meeting was recessed at 10:26 a.m. and reconvened at 10:31 a.m. with all three Commissioners present. PUBLIC COMMENT PERIOD—Continued Response from the Commissioners: The Commissioners continued addressing comments and concerns raised during the Public Comment Period. DISCUSSION re: AGREEMENT: Five (5) Agency Interlocal; In the Amount of $100,750; Jefferson County Administrator; City of Port Townsend; Port of Port Townsend; Jefferson County Public Utility District No. 1 (PUD); Economic Development Council(EDC) Team Jefferson (Consent Agenda Item No. 7): The Commissioners continued discussion regarding the 5-Agency ILA. After discussion, Commissioner Brotherton moved to approve the five Agency Development Services Agreement. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. PROCLAMATION re: Proclaiming June 19,2021 as Juneteenth, a Holiday Commemorating the End of Slavery in the United States: After all three Commissioners read the proclamation aloud, Commissioner Eisenhour moved to approve the Proclamation. Commissioner Brotherton seconded the motion, which carried by a unanimous vote. 2 Commissioners Meeting Minutes of June 14, 2021 COMMISSIONERS' BRIEFING SESSION: The Commissioners and Interim County Administrator discussed recent meetings they attended and reviewed their meeting schedules. Commissioner Brotherton presented videos he is working on with staff regarding COVD-19 vaccination and community forestry. The meeting was recessed at 11:55 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. DISCUSSION re: Homeless Encampment—potential new location: Commissioner Brotherton reviewed information on a potential homeless encampment area near the Cape George community. Discussion followed. The Board agreed to table conversation on the topic until later in the meeting. UPDATE re: Marine Resources Committee (MRC) 2020 Annual Report: Marine Resources Committee Programs Coordinator Monica Montgomery provided a Power Point presentation on the activities and goals of the MRC. After discussion, Coordinator Montgomery stated that the MRC Executive Board is requesting a letter of support regarding the Jamestown S'Klallam Tribe's United States Fish and Wildlife Service Tribal Wildlife Grants application. The Commissioners agreed to review the letter and make a decision later in the meeting. ADDITIONAL BUSINESS: Letter of Support re: Tribal Land Acquisition: Commissioner Brotherton moved to write a letter of support for the Jamestown S'Klallam Tribe work. Commissioner Eisenhour seconded the motion. Chair Dean explained the Tribal land acquisition would put the property at Tamanowas Rock into Tribal Trust. Commissioner Brotherton amended his motion to draft a letter of support for this project. Chair Dean added that this proposal is for the Bureau of Indian Affairs to acquire in trust from the Jamestown S'Kllallam Tribe an 83.96 acre tract referred to as Tamanowas Rock property. The amendment was agreeable to all. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. Commissioner Eisenhour will draft the letter. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to move to next week • Potential Grant to the Jefferson County Historical Society re: County Cemetery • Port Ludlow Drainage District; potential disbanding The meeting was recessed at 3:02 p.m. and reconvened at 3:11 p.m. with all three Commissioners present. ADDITIONAL BUSINESS and Continued Discussion re: Letter of Support re: Jamestown S'Klallam Tribe United States Fish and Wildlife Service Tribal Wildlife Grants Application: The Commissioners asked in which County will this project take place? Marine Resources Committee (MRC) Member Neil Harrington replied that the project will be mostly in Clallam County, with some of it being in Jefferson County. After review of the proposed letter, Chair Dean suggested the Board approval a provisionally approve the letter, to make sure there is no opposition from Clallam County. Commissioner Brotherton moved to provisionally approve the letter unless there is hard 3 Commissioners Meeting Minutes of June 14, 2021 opposition from Clallam County in the next two days. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Homeless Encampment; criteria for scoring potential properties • American Rescue Plan Act(ARPA); update • Closing remarks NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:23 p.m. until the next regula ip,eting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS ,� „u'r 4 SEAL. . . Kat D1 , Chair a • ATTEST: /A g : • —rton, Member ettaa/i/lien_.; olyr tIallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4