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Home My WebLink AboutM062121 *SJII NCite MINUTES Jefferson County Board of Commissioners Regular Meeting — June 21, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the proposed Social Media Policy revisions, and homeless encampment recommendations. • Comment regarding the housing moratorium and the homeless encampment. • Comment regarding comments from Dr. Mike Yeadon who works at Pfizer regarding COVID-19 variants. • Comment regarding the homeless encampment. The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Chair Dean noted that the amount for Consent Agenda Item No. 4 was listed incorrectly. Clerk of the Board Carolyn Gallaway noted that Consent Agenda Item No. 5 was also listed with an incorrect amount. The correct amounts were verified. Commissioner Eisenhour moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Corrections Sergeant Semi Customized Promotional Written Examination; In the Amount of$950; Jefferson County Civil Service Commission; Public Safety Testing, Inc. 2. AGREEMENT re: Interagency Data Sharing; No Dollar Amount; Jefferson County Auditor's Office; Office of the Washington State Auditor 3. AGREEMENT,Amendment No. 1 re: Dosewallips R Powerlines Acquisition and Design; Additional Amount of$10,980 for a Project Total of$105,805 with Time Extension and Extension to Scope of Work and Budget; Jefferson County Environmental Public Health;Natural Systems Design, LLC 4. AGREEMENT,Amendment No. 1 re: Accessible Community Development Projects; In the Amount of$41,140.24; Jefferson County Public Health; Washington State Employment Security Department 1 Commissioners Meeting Minutes of June 21, 2021 5. AGREEMENT re: Permitting for Port Hadlock Sewer Project; In the Amount of$45,791.00; Jefferson County Public Works; Environmental Science Associates (ESA) 6. AGREEMENT, Supplement No. 1 re: JUMP! Playground Design; In the Amount for$57,630; Jefferson County Public Works;Nakano Associates 7. ADVISORY BOARD RESIGNATION re: Jefferson County Library Board of Trustees; Member, Ellen Hargis 8. MINUTES re: Regular Meeting of June 7, 2021 and Special Meeting of June 7, 2021 (WSAC Virtual Assembly) 9. Payment of Jefferson County Vouchers/Warrants Dated June 14, 2021 Totaling $1,113,216.01 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 10. Payment of Jefferson County Payroll Warrants done by A/P Warrants Dated May 17, 2021 Totaling $141,888.42 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended and miscellaneous topics. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. UPDATE re: Washington State Department of Natural Resources (DNR) 1st Quarter County Income Report: DNR Regional Manager Mona Griswold and DNR State Lands Assistant Drew Rosanbalm were present for the meeting to review the Jefferson County Pt Quarter County Income report and answer questions posed by the Board. State Lands Assistant Rosanbalm reviewed anticipated 2022 timber sales. The meeting was recessed at 10:48 a.m. and reconvened at 10:57 a.m. with all three Commissioners present. DISCUSSION re: Adopting a Revised Social Media Policy: Chief Civil Deputy Prosecuting Attorney (DPA) Philip Hunsucker, Public Health Deputy Director Veronica Shaw and Public Records Administrator Ken Hugoniot were present to discuss the potential changes to the County's Social Media Policy. Deputy Director Shaw explained the benefits of the Public Health Department having a two-way conversation with the public on social media. Chief Civil DPA Hunsucker reviewed the potential changes to the Social Media Policy that would satisfy the terms of the Scarantino lawsuit. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO. 30-21 re: Revised Social Media Policy, as presented. Commissioner Eisenhour seconded the motion. After a brief discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. PRESENTATION re: Conservation Futures Citizen Oversight Committee (CFCOC) Funding Recommendations for 2021: CFCOC Chair Joanne Pontrello explained the process for funding recommendations. She stated that in 2017,the Serendipity Farm was a 2 Commissioners Meeting Minutes of June 21, 2021 CFCOC-approved project, but the farm decided to back out, leaving an additional $95,000 in available funding. The CFCOC members will be holding a special meeting to discuss disbursement of the additional funds. They will report back to the Commissioners with their recommendations. COMMISSIONERS' BRIEFING SESSION—Continued: The Commissioners continued reviewing recent meetings they attended. They also discussed requiring proof of vaccination from employees and visitors to County offices, and if no proof of vaccination, they will need to continue to wear face masks. The meeting was recessed at 12:02 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. CONTINUED DISCUSSION re: Relocation of Homeless Encampment: Commissioner Brotherton reviewed the Mountain View Commons and why it would not be a viable option for a homeless encampment. Other potential encampment properties were discussed. The Commissioners agreed to request that the Port of Port Townsend consider allowing one of their two-acre sites to be used for a temporary homeless encampment and tasked Interim County Administrator Mark McCauley to send a formal request. BRIEFING re: Emergency Ordinance 10-1221-20 Adopting Interim Zoning Regulations for the Siting, Establishment, and Operations of Temporary Homeless Facilities in Unincorporated Areas of Jefferson County: Department of Community Development(DCD) Interim Director Jodi Adams, DCD Interim Planning Manager David Wayne Johnson and Associate Planner David Ullrich were present to discuss the emergency ordinance and answer questions posed by the Board. DISCUSSION re: Relocation of Homeless Encampment—Continued: The Board continued discussion on potential properties for the next homeless encampment. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. Chair Dean announced that the Executive Session will be held from 3:01 p.m. to 3:31 p.m. with the Interim County Administrator/Central Services Director and Chief Civil Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 3:33 p.m. Commissioner Brotherton noted that the Prosecuting Attorney joined the Executive Session. He added that Chair Dean was experiencing technical difficulties so he called for a recess. The meeting was recessed at 3:33 p.m. and reconvened at 3:38 p.m. with all three Commissioners present. UPDATE re: Noxious Weed Board—WSU Extension Relationship: After a brief discussion regarding a memo clarifying the role of the Jefferson County in managing the County's Noxious Weed Control Program, WSU Extension Director Cliff Moore requested a copy of the proposed memo to be drafted on County letterhead so that it could be sent to the County Noxious Weed Board and a copy would be sent to the Washington State Noxious Weed Board. 3 Commissioners Meeting Minutes of June 21, 2021 Commissioner Brotherton moved to approve and sign—in whatever fashion advisable—the memo to the Noxious Weed Board. Commissioner Eisenhour seconded the motion. Chair Dean clarified that there is not a mechanism to approve a memo, and suggested an accompanying letter on Board of County Commissioner letterhead. Commissioner Eisenhour clarified further that it would be a cover letter. All were in agreement of the amendment. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Economic Development Framework • Port of Port Townsend; review memo requesting consideration re: Using Port property for a temporary homeless encampment • Redistricting; future agenda item • Department of Community Development(DCD); DCD Director interviews • Department of Defense; upcoming contracts • County reopening; teleworking • Timber Counties Caucus update; future agenda item • Tribal letter; follow-up • Washington D.C.; Chair Dean to attend upcoming session • Miscellaneous items • Contract review system NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY "?, '20V BOARD OF COMMISSIONERS SEAL,; k '! o Kat D an, Chair ATTEST: Gre rotherton, Member Carolyn allaway, CMC ei i Eisenhour, Member Clerk of the Board 4