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HomeMy WebLinkAbout070621_ca11 Department of Public Works O Consent Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, Interim County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer k Agenda Date: July 6, 2021 Subject: Local Programs State Funding Supplemental Agreement No. 1 and Local Agency State Aid Project Prospectus with the Washington State Department of Transportation for Safe Routes to School Program SR 116 and Cedar Avenue Pedestrian/Bike Improvements Project Project No. 1802057, Co. Rd. No. 637109 Statement of Issue: Execution of a Local Programs State Funding Supplemental Agreement and a Local Agency State Aid Project Prospectus with the Washington State Dept. of Transportation (WSDOT) is necessary in order to authorize Construction Engineering phase funds from the 2019-21 Safe Routes to School Program, State Funding. Analysis/Strategic Goals/Pro's Et Con's: This project is included in the 2021-2026 Transportation Improvement Program and the Annual Construction Program as Item No. 3. The goal of this project is to improve pedestrian and bicycle safety along Cedar Ave. between SR 116 and Hayden Street, provide a multi-use path for students from Cedar Ave. to Chimacum Creek Primary School, provide a pedestrian sidewalk from Cedar Ave. to the Jefferson County Regional Library, and to provide a pedestrian activated Rectangular Rapid Flashing Beacon at the school entrance on SR 116. Execution of the Supplemental Agreement and the Prospectus allows formal authorization by WSDOT of the Safe Route to School Program funds for the Construction Engineering phase, which is necessary before proceeding with construction of the project. Fiscal Impact/Cost Benefit Analysis: The Local Programs State Funding Supplemental Agreement will authorize a total of $748,497.00 for the Construction phase. On June 18, 2019 the Washington State Dept. of Transportation, Local Programs awarded Safe Routes to School Program, State Funding, total funds of $880,300 with a participation ratio of 100%. Department of Public Works O Consent Agenda Page 2 of 2 Recommendation: The Board is requested to execute the three (3) originals of the Local Programs State Funding Supplemental Agreement No. 1 and three (3) originals of the Local Agency State Aid Project Prospectus and return all six signed original documents to Public Works (attn. John Wayand). One fully executed original of each document will be returned to the Board, after execution by the Washington State Dept. of Transportation. Department Contact: John Wayand, Project Manager, 385-9377 Reviewed y: .a14/ ,%7V-JA—i-e- 1// ,27 / Mark McCaule Interim County Admi s rator ate w, Washington State Supplement - Local Programs Department of Transportation State Funding Agreement Agency Jefferson County Supplement Number Project Number Agreement Number HLP-SR19(006) 9732 1 This supplemental agreement is made and entered into All provisions in the AGREEMENT identified above remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Project Description ❑X No Change Name SR 116 and Cedar Ave. Pedestrian Bike Improvements / 2019-21 State Route to Schools Program / State Funding Location Port Hadlock, WA. Description of Work 0 No Change Reason for Supplement Obligate grant funds for CN phase. Type of Work IPE a. Agency Estimate of Funding (1) (2) (3) (4) (5) Previous Supplement Estimated Total Estimated Agency Estimated A reement/Suppl. Project Funds Funds State Funds $ 82,000.00 $ 82,000.00 „$ 82,000.00 b. Other Consultant c. Other Education & Encour $ 39,803.00 $ 5,000.00 $ 39,803.00 $ 39,803.00 $ 5,000.00 $ 5,000.00 d. State $ 5,000.00 $ 5,000.00 $ 5,000.00 e. Total PE Cost Estimate (a+b+c+d) $ 131,803.00 $ 0.00 $ 131,803.00 $ 0.00 $ 131,803.00 RW f. Agency g. Other h. Other i. State j. Total R/W Cost Estimate (f+g+h+i) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 N k. Contract $ 0.00 $ 573,027.00 $ 573,027.00 $ 0.00 $ 573,027.00 I. Other RRFB provided by JC $ 0.00 $ 16,170.00 $ 16,170.00 $ 0.00 $ 16,170.00 m. Other Ped. Lighting by PUD $ 0.00 $ 85,961.00 $ 85,961.00 $ 0.00 $ 85,961.00 n. Other $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 o. Agency $ 0.00 $ 68,339.00 $ 68,339.00 $ 0.00 $ 68,339.00 p. State $ 0.00 $ 5,000.00 $ 5,000.00 $ 0.00 $ 5,000.00 q. Total CN Cost Estimate (k+l+m+n+o+p $ 0.00 $ 748,497.00 $ 748,497.00 $ 0.00 $ 748,497.00 r. Total Project Cost Estimate (e+j+q) $ 131,803.00 $ 748,497.00 $ 880,300.00 $ 0.00 $ 880,300.00 Agency Official By Wasington State Department of Transportation By Director, Local Program Title Chair, Board of Jefferson County Commissioners Date Executed DOT Form 140-087A Revised 12/2020 Washington State STATE Department of Transportation Local Agencyfederal-Aid Project Prospectus 9TATE Prefix Route ( ) I Date June 4, 2021 FedemKd j ProJect Number DUNS Number 179 278 197 �— _ _ _H_1zP -_S R 19 (40 6) Local Agency WSDOT j Federal Employer Project Number 18020570 J 91-6001322 Use Only Tax ID Number h Agency CAAgency Federal Program Title Jefferson County i,/i Yes No ❑ 20.205 F] Other State Funding (SRTS) Project Title Start Latitude N 48-01-58 Start Longitude W-122-46-18 SR116 and Cedar Ave. Pedestrian Bike Improve End Latitude N 48-02-17 End Lon�ttude W-122-46-18 Project Termini From -To Nearest City Name Project Zip Code (+4) Cedar Ave MP 0.42 SR 116 MP 0.34 Port Townsend (work in Port Hadlock) 98339-9514 Begin Mile Post Cedar 0.03 Route ID SR 116 j WSDOT Region 11 Olympic Region End Mile Post Length of Project Cedar 0.42 0.52 (includes off -ROW) Begin Mile Point End Mile Point I City Number 0.34 0.34 Legislative District(s) 24 Total Phase Estimated Cost (Nearest Hundred Dollar' P.E. $131,803 RM Const. $748,497 Total $880,300 Local Agency Funding learest Hundred Dollar) Award Type [✓� Local ❑ Local Forces ❑ State ❑ Railroad County Number — ' 16 1 Congressional District(s) 6 1 STATE j Pederiai Funds 131,803 748,497 880,300 Hundred Description of Existing Facility (Existing Design and Present Condition) Roadway Width Cedar Ave. - 32' SR 116- 36' County Name Jefferson Urban Area Number Phase Start Date Month Year Sept. 2019 July 2021 Number of Lanes 2 on Cedar Ave, 2 on SR 116 Both Cedar Ave and SR 116 have bituminous pavement that are in fair to good condition. See description of the existing facility on the additional sheet. Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) This is a Safe Routes to Schools project that will construct new and improve existing pedestrian and bicycle access to the Chimacum Creek Primary School. See description of proposed work on the additional sheet. Local Agency Contact Person John Wayand Title Engineer III Phone 360-385-9377 Mailing Address City State Zip Code 623 Sheridan Street Port Townsend WA 98368 By Project Prospectus _ AppmvingAuthorlty Title Chair - Jefferson County Board of County Commissioners DerB DOT Form 140-101 Revised 0412015 Previous Editions Obsolete C Approved as to form on June 22, 2021 Philip C. Hunsucker, Chief Civil DPA Agency Project Title Date Jefferson County- SR116 and Cedar Ave. Pedestrian Bike lmi June 4, 2021 Type of Proposed Work Project Type (Check all that Apply) ❑✓ New Construction ❑✓ Path / Trail ❑✓ Reconstruction ❑✓ Pedestrian / Facilities ❑ Railroad ❑ Parking ❑ Bridge Geometric Design Data Terrain Roadway Width Number of Lanes ❑ 3-R 6 Sidewalk- 10 Path ❑ 2-R ❑✓ Other Description Through Route ❑ Principal Arterial Federal Functional Classification Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) ❑ Urban ❑ Minor Arterial ❑ Rural Collector ❑�/ ❑ NHS ❑✓ Major Collector ❑ Minor Collector ❑ Local Access ❑ Flat ❑✓ Roll ❑ Mountain 40 mph N/A 5800 from WS DOT Traffic GeoPortal N/A N/A Crossroad ❑ Principal Arterial ❑ Urban ❑ Minor Arterial ❑✓ Rural ❑ Collector ❑ NHS ❑ Major Collector ❑ Minor Collector ✓❑ Local Access ❑ Flat ❑✓ Roll ❑ Mountain _ 25 mph N/A 1930 2017 N/A� NIA Performance of Work Preliminary Engineering Will Be Performed By Others Jefferson County Dept. of Public Works, Surveying & Engineering Consultant 34 % Construction Will Be Performed By To be determined by competitive bid Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreement ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Contract 100 % ❑ Class II - Categorically Excluded (CE) ❑ Projects Requiring Documentation (Documented CE) Environmental Considerations NEPA requirements do no apply as this project has not Federal Funds 05-05 compliance, and Local permits have been achieved. bofrpm[ 140401 Revised 04/2015 Previous Editions Obsolete Agency 66 Agency SEPA review, State Executive Order poge 7 Agency Jefferson County Right of Way ❑ No Right of Way Needed "All construction required by the contract can be accomplished within the exiting right of way. fProject Title Date SR116 and Cedar Ave. Pedestrian Bike Irn%Ai June 4, 2021 Right of Way Needed [✓[ No Relocation 1. ❑ Relocation Required Utilities Railroad ❑ No utility work required f ✓� No railroad work required ❑ All utility work will be completed prior to the start [:]All railroad work will be completed prior to the start of of the construction contract the construction contract FLV All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project This project will modify and add to the existing Cedar Ave. storm drainage system and add pedestrian lighting. Some water valves and manholes may need adjusted to grade and at least one hydrant will need to be relocated. Power poles will need to be relocated out of the proposed sidewalk areas. Jefferson County Public Utility District will be responsible for relocating existing power poles that are within the existing road ' right of way. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? [Yes. ❑ No [ Remarks SFS Airpark, 80WA, is an unattended airstrip with a turf runway, adjacent and perpendicular to the west side of Cedar Ave. Jefferson County International Airport is located just over 2 miles from this project. Education & Encouragement component of the PE scope was not accomplished due to Covid-19 pandemic. Intent is to complete this component at the end of the CN phase. This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Jefferson County Date By _ Mayor/Chairperson DOT Form 140-101 Approved as to form on June 22, 2021 Page 3 Revised 04/2015 Previous Editions Obsolete Philip C. Hunsucker, Chief Civil DPA Description of Existing Facility. Existing Roads: Cedar Ave. from SR 116 intersection to Hayden Street intersection. Both Cedar Ave. and SR116 have bituminous pavement that are in fair to good condition with no formal pedestrian or bicycle facilities. Existing school service driveway/path: Approx. 450 feet of existing gravel service driveway on the Chimacum Creek Primary School property from Cedar Ave. to the east side of the school building. Existing Library entrance/parking area: Approx. 30' wide existing Jefferson County Regional Library entrance at Cedar Ave. and a landscaped vehicle parking area adjacent to an existing sidewalk near the front of the library building. Description of Proposed Work: • Multi -Use Path: Construct illuminated paved multi -use path from Cedar Ave. to a bicycle dismount area near the front entrance of the school building on the Chimacum Creek Primary School property. Bike Lanes: Construct delineated bike lane along Cedar Ave. from the Jefferson County Regional Library entrance to Hayden Street. • Sidewalks: Construct curb & gutter along Cedar Ave. from the Jefferson County Regional Library entrance to the Hayden Street intersection. Construct sidewalk from the Jefferson County Regional Library entrance to the existing sidewalk near the front of the library building. Construct sidewalk from the end of the proposed multi -use path at the bicycle dismount area near the front entrance of the Chimacum Creek Primary School building to an existing sidewalk. This work includes construction of ADA sidewalk ramps. • Crosswalks: Construct crosswalks at road intersections and at the library entrance. • Illumination: Install illumination along Cedar Ave. and along the multi -use path. Illumination to be installed as needed. • Pedestrian Activated Beacon: Install Rectangular Rapid Flashing Beacons (RRFB) on SR116 at the Chimacum Creek Primary School entrance. • Stormwater facilities: Construct stormwater facilities as needed per design requirements. • Relocate any existing physical barriers to increase sight distance and remove conflicts as needed, in the Cedar Ave. right of way and along the multi -use path from Cedar Ave, to the bicycle dismount area near the front entrance to the school building.