HomeMy WebLinkAbout070621_ca10Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners (BoCC)
Mark McCauley, Interim County Administrator
FROM: Jodi Adams, Interim Director, Dept. Community Development
David Wayne Johnson, Interim Planning Manager, DCD
DATE: July 6, 2021
RE: Supplement #1 to the Professional Services Contract for BERK
Consulting — Shoreline Master Program Periodic Review
STATEMENT OF ISSUE:
The purpose of this contract amendment is to allow BERK Consulting to continue their work
assisting DCD staff by providing analysis and support to the County's completion of its
periodic review to the Shoreline Master Program (SMP), after the expiration of the Ecology
Grant Agreement SEASMP- 192 1 -JCDCD-0003 2 funding on June 30, 2021.
ANALYSIS:
The Professional Services Agreement (contract) has been instrumental in the County's ability
to help manage, draft and finalize a code review and revisions consistent with RCW 90.58 the
State Shoreline Management Act, and its implementing rules and requirements under WAC
173-26. The initial contract (not to exceed $40k) was completed with the understanding that
consultant services would be paid from the Ecology Grant Agreement SEASMP-1921-
JCDCD-00032. However, because of additional time needed to include potential revisions
based upon new information and public and agency input, the Grant Agreement, which cannot
be extended, will expire before the review and revisions are completed.
BERK has successfully accomplished to the satisfaction of the County all of tasks and
deliverables associated with Tasks 3 & 4 of the existing professional services agreement.
Tasks 5, drafting revisions and finalizing the approval of the draft, will require the consultant
to help complete. Once the Agreement is signed, the County will pay the consultant for
services rendered from the General Fund via a Supplemental Budget Appropriation (attached).
We anticipate completing the process by the end of September 2021.
ATTACHEMENTS:
9 BERK SMP Contract Amendment # 1
Consent Agenda
• Exhibit B Shoreline Master Program Supplemental Services
• Exhibit C DCD 2nd Qtr. Appropriation Form
• Contract Review Form - BERK Supplemental
• BERK Jefferson SMP Contract 2020 0911
FISCAL IMPACT:
This Supplement #1 adds $19,998.00 to the original contract. The required funds will be
transferred from the General Fund through a one-time appropriation to the DCD budget for
Professional Services/Consultants (attached).
RECOMMENDATION:
Execute the contract amendment.
DEPARTMENT CONTACT:
David Wayne Johnson, Interim Planning Manager, Department of Community Development
REVIEWED BY:
Mark McCaule nterim County Admi ' t for Da
Organization and Address
Supplemental Agreement
Number 1
BERM Consultants, Inc.
2200 Sixth Avenue, Suite # 1000
Seattle, WA 98121
Agreement Number
Pro j ect Number
Phone
(206) 324-8760
Project Title
Original Contract Current Contract Estimated Contract
Professional Services Agreement for Shoreline
Not to Exceed: Balance: Supplement:
Master Program Periodic Review
$405000.00 $63038.45 $193998.00
Description
Supplement No. 1 to Professional Services Agreement for Shoreline Master Program Periodic Review is
appended with "Exhibit B -- Shoreline Master Program Supplemental Services" extending work in Task 5
Supplemental Meeting and Adoption Support. Current contract expires June 30, 2021. Exhibit B describes an
extension to the contract term to provide additional staff support until final adoption of the "Locally Approved
SMP" by the Board of County Commissioners, anticipated to occur prior to October 2021; "Exhibit C — Budget
Supplement" to add $20,000 to the original contract amount for a Not To Exceed amount of $60,000 to provide
a greater level of effort for professional services over a longer review and editing schedule.
The Local Agency of _ Jefferson County _ _ _ desires to supplement the agreement entered into
with BERM Consultants, Inc._ and executed on September 11, 2020 and
identified as Agreement No. Professional Services Agreement for Shoreline Master Periodic .Review
All provisions in the basic Professional Services Contract, dated September 11, 2020, remain in effect
except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 2. Scope of Services, is hereby changed to read as follows:
Consultant agrees to perforun the services identified on Exhibit "B" Task 5. Supplemental Meeting and
Adoption Support attached hereto' including the provision of all labor.
II
Section 3. Time for Performance, is hereby changed to read as follows:
Work under this contract shall commence upon the giving.of written notice by the Coun to the
Consultant to proceed. Consultant receipt of a Purchase Order shall constitute said notice. "Consultant
shall perform all services and provide all work product required pursuant Exhibit B prior to final ado tion
of the "Locally Approved Shoreline Master Program."
III
Section 4. Payment, is hereby changed to read at Section 4.a. as follows:
Page 1 of 3
"Pa ment for the work provided by Consultant shall be made as provided on Exhibit "B" attached
heretoprovided that the total amount of p4yment to Consultant shall not exceed $60 000 without the
express written modification of the agreement signed by the Coun ."
IV
Section 15. Notices, is hereby updated to read at "Notices to Consultant shall be sent to the following
address:"
"BERM Consultin Inc. 2200 Sixth Avenue Suite # 1000 Seattle WA 98121"
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"Exhibit B", and "Exhibit C" are added to the Contract.
Page 2 of 3
Signatures indicate agreement to the changes as stated in this Supplement #1 to the Professional Services
Contract for Comprehensive Plan Periodic Review
DATED this
BERK Consultants, Inc.
Consultant
Consultant's Signature
Date
day of
20
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
Kate Dean, Chair
Greg Brotherton, Member
Heidi Eisenhour, Member
Approved as to form only this 29th
day of June 202 1
Philip Hunsucker, Deputy Prosecuting Attorney
Jodi Adams, Interim Director Date
Department of Community Development
Page 3 of 3
June 14, 2021
Shoreline Program
g:
Supplemental ServiCe-,,
Jefferson County is completing its periodic review of the Shoreline Master Program (SMP). The SMP will
address recent amendments to the Shoreline Management Act and Ecology rules, ensure consistency with
the comprehensive plan and development regulations, and address changed circumstances, new
information, and improved data. As a key local initiative, the SMP periodic review will address Jefferson
County's Regulatory Reform Program in Resolution 17-19 meant to evaluate development regulations like
the SMP in order to reduce unnecessary complexity, inconsistencies, and unpredictable permitting paths,
while continuing to protect public health and the environment.
The SMP engagement process has included a SMP Task Force, stakeholder meetings, and online survey
and story map. The SNIP periodic review amendments have been taken before the Planning Commission
for briefings and a public hearing in June 2021, jointly held with the Washington Department of Ecology.
The 2020 consultant scope identified conducting a public hearing and developing a recommendation for
the Board of County Commissioners. The County wishes to have added consultant support for additional
public meetings and responding to public, tribal, and agency comments.
BERK Consulting, Inc. will continue to serve as prime and support Jefferson County with the periodic
review requirements. Shannon & Wilson will continue to provide advice on elements of the periodic
review related to biology and aquatic elements. Collectively the team is called the Consultant in the
scope below,
TaSk 5. Sup.,9P1%o--1,,.menta1 Meetinyo" Adoption Supporl-
After the hearing process in Task 4, the Consultant will attend up to three additional decision maker
meetings with either the Planning Commission or Board of County Commissioners. All meetings are
assumed to be virtual. The Consultant will assist in responding to public, tribal, and agency comments. The
consultant will attend up to three team meetings with County staff and Ecology staff to develop SMP
amendments in response to comments. The Consultant will revise SEPA documents as appropriate for
distribution by the County. The consultant will develop revised periodic checklist materials reflecting the
final changes, and a summary of amendments made in response to comments received to support the
submittal of materials to the department per WAC 173-26-1 10.
Lisa Grueter Kevin Gifford Amy Summe Total Hours and
Prime Manager Planner Biologist Estimated Cost
2020 Hourly Rate $225 $160 $ 90 by Task
Tosk 5 Supplemental Meefing and Adoption Super 48 4 44
Subtotal 48 4 44 96
$19:"800
$
Total Estimated Hours
Cost (Hours*Rate)
Subtotal Consultant Cost
Project Expenses at ^-I %cif Project Budget
Estimated Project Total
48 4 44 96
$1 of8 $640 $8r360 $ 9., OO
$19,800
$1 98
$ 1 9,998
d, DRAFT June 29, 2021 Client Proied Name
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