HomeMy WebLinkAbout070621_ca02JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, Interim County Administrator
DATE: July 6, 2021
RE: Amendment No. 3 re: AGREEMENT re: Fairgrounds Meal Services; An additional
amount of $27,947, bringing the total amount to $84,297; Bayside Housing and
Services
STATEMENT OF ISSUE: On December 21, 2020, the Board of County Commissioners approved
funding to Bayside Housing and Services for providing meal services for certain temporary
residents housed at the Jefferson County Fairgrounds in the amount of $15,200, which was
subsequently increased to $30,000 by Amendment. The term of the grant was through March
31, 2021. A second contract amendment added an additional $26,350 (total $56,350) to the
contract and extended the term to June 30, 2021.
The need for these services will continue until at least September 30, 2021 and will require
additional funding.
ANALYSIS: The attached third contract amendment proposes adding an additional $27,947 to
the contract and extending the term to September 30, 2021.
FISCAL IMPACT: This request is for $27,947 from the General Fund. This is an expense eligible
for reimbursement from federally appropriated Covid-19 relief funds.
RECOMMENDATION: That the Board of County Commissioners approve the attached contract
amendment increasing the grant amount and extending the term.
REVIEWE Y:
Mark McCau) , Interim County Ad istrator Date
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This Grantee Agreement Amendment ("Amendment"') is by and between JeMrson County, a
Washington political subdivision ("County") and Bayside Housing and Services, ("Grantee").
WHEREAS,, on December 21, 2020, the Jefferson County Board of Commissioners
approved a grant to Bayside Housing and Services, for meal services, for certain temporary
residents housed at the Jefferson County Fairgrounds.; and
WHEREAS,, the grant was funded in the amount of $15,200 and
WHEREAS,, the grant was further increased by $26,350 and the term extended through
June 30, 2021, and
WHEREAS,, the need for these services, will continue at least until September 30, 202 1.;
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WHEREAS,, the county has funds, available for an increase to the grant amount.;
WHEREAS,, the Parties want to amend the Grantee Agreement entered into between
them;
NOW, THEREFORE, the Parties, agree to further amend the amended grant agreement,
as follows:
Paragraph 1. Paragraph L, which now reads:
1. Effective Date and Term. This Agreement shall commence on when last executed by
the parties, and remain in effect until June 30, 2021, unless, terminated earlier by the
County in writing. Eligible expenses incurred prior to contract execution but not prior
to November 1. , 2020 are hereby ratified.
is amended to read:
2. Effective Date and Term. This, Agreement shall commence on when last executedby
the parties and remain in effect until September 30, 2021, unless terminated earlier
'by the County in writing. Eligible expenses, incurred prior to contract executionbut
not prior to November 1, 2020 are hereby ratified.
Paragraph 2. Paragraph 2., which now reads:
Grant Amount and Grantee's Use of Grant Funds. The Grantee shall ensure that the
any funds expended are eligible in accordance with the terms of the grant, to include
the grant Scope of Work. The Grant amount is $,56,350.
MIUMMMINIMI
Grant Amount and Grantee's Use of Grant Funds. The Grantee shall ensure that the
any funds expended are eligible in accordance with the terms of the grant, to include
the grant Scope of Work. The Grant amount is $84,297.
An amended scope of work is attached to this amendment as Attachment A.
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The Board of County Commissioners is authorizing up to $84,297 to reimburse Bayside Housing
and Services ("Grantee") costs and expenditures related to providing one daily nutritionally
balanced meal (dinner) for eligible recipients housed temporarily at the Jefferson County
Fairgrounds.
These funds are available until September 30., 20,21.
The Grantee will be responsible for providing documentation and other proof of payment of
eligible costs directly related to providing one daily nutritionally balanced meal for eligible
recipients housed temporarily at the Jefferson County Fairgrounds.
E-Iffo
Costs eligible for reimbursement under this grant must be invoiced and fully documented by
the Grantee. The Grantee may submit invoices to the County once per month for eligible
expenditures on, the project. The Grantee will submit invoices and appropriate supporting
documentation such as payroll records, canceled checks, records of supplies orders, payments
or other documentation of eligible expenditures. Upon review and approval of each submitted
invoice by the County, payment will be made to the Grantee using the County's normal bill
paying process and cycle.
Funds, are available to reimburse eligible costs incurred between November 1. 2020 through
September , 202 1.
;The! Grantee! MAY NOT use! the! funding for any activity or cost not directly related to providing
one nutritionally balanced meal (dinner) to eligible recipients ternporarily housed at the Jefferson
County Fairgrounds:
Prograngy Funding and.. ward Amount
The County shall make available $56,350 to reimburse Bayside Housing and Services ("Grantee")
costs and expenditures related to providing one nutritionally balanced meal (dinner) for eligible
recipients housed tern o�rarily at the Jefferson County Fairgrounds.
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The Grantee will use these funds to providing one daily nutritionally balanced meal (dinner) for
eligible recipients housed temporarily at the Jefferson County Fairgrounds.
WJ
FOR Bayside Housing and Services:
Name and Signature
Date
FOR JEFFERSON COUNTY:
Kate Dean, Chair Board of County Commissioners
Date
APPROVED AS TO FORM ONLY:
Philip C. Hunsucker,
Chief Civil Deputy Prosecuting Attorney
July 1, 2021
Date
Attest:
Carolyn Gallaway Date
Clerk to the Board
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