HomeMy WebLinkAbout070621_ca07JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, Central Services Director
DATE: July 6, 2021
RE: Amendment No. 2 re: AGREEMENT re: 2020-2022 Community Services Funding;
Adding an additional amount of $100,000 in 2021; Jefferson County Fair Association
STATEMENT OF ISSUE: On December 16, 2020, the Board of County Commissioners approved a
2020-2022 Community Services Agreement with the Jefferson County Fair Association (1CFA).
1CFA has incurred extraordinary costs associated with housing the homeless at the Fairgrounds
during the Covid-19 pandemic. These additional costs will continue until at least September 30,
2021 as the Jefferson Fair Association Board has agreed to house the homeless encampment
through that date. Consequently, the parties to the agreement wish to amend the agreement a
second time to add an additional $100,000 to defray the extraordinary costs incurred.
ANALYSIS: The attached amendment proposes adding an additional $100,000 to the
agreement payable in 2021.
FISCAL IMPACT: This request is for $100,000 from the General Fund. This is an expense eligible
for reimbursement from federally appropriated Covid-19 relief funds. A supplemental budget
appropriation will be submitted to the Board of Commissioners for approval.
RECOMMENDATION: That the Board of County Commissioners approve the attached second
amendment increasing the grant amount.
REVIEWED BY: �
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Mark McCau y, Interim CountyA14nistrator Date
SECOND AMENDMENT TO THE AGREEMENT WITH JEFFERSON COUNTY FAIR
ASSOCIATION FOR 2020-2022 COMMUNITY SERVICES FUNDING
This Grantee Agreement Amendment ("Amendment") is by and between Jefferson County, a
Washington political subdivision ("County") and Jefferson County Fair Association, ("Grantee").
WHEREAS, on December 16, 2020, the Jefferson County Board of Commissioners
approved a 2020-2022 Community Services Agreement with Grantee; and
WHEREAS, the Grantee has incurred extraordinary costs associated with housing
homeless residents at the Jefferson County Fairgrounds during the Covid- 19 pandemic; and
WHEREAS, the Grantee has suffered significant losses in revenue during the Covid- 19
pandemic; and
WHEREAS, housing the homeless is an important and worthy county objective; and
WHEREAS, the county has funds available to help defray these extra costs; and
WHEREAS, the Parties want to amend the 2020-2022 Community Services Agreement
entered into between them;
NOW, THEREFORE, the Parties agree to amend the grant agreement, as follows:
Section 3.B., which currently reads:
SECTION 3: COMMUNITY SERVICES GRANT
B. Said grant is in the sum of $ 10,000 for 2020, increasing 3 percent in 2021 and
2022, payable as a lump sum payment. An additional $15,000 shall be payable in
2021 to help defray adequately documented costs associated with housing the
homeless during the Covid- 19 pandemic and to help offset adequately documented
revenue losses during the same period.
Is amended to read:
SECTION 3: COMMUNITY SERVICES GRANT
B. Said grant is in the sum of $ 10,000 for 2020, increasing 3 percent in 2021 and
2022, payable as a lump sum payment. An additional $115,000 shall be payable in
2021 to help defray adequately documented costs associated with housing the
homeless during the Covid- 19 pandemic and to help offset adequately documented
revenue losses during the same period.
The Agreement is further amended by adding sub -section H. to SECTION 1, as follows:
H. In order to receive the $115,000 in additional 2021 funding contained in this
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Amendment the Grantee will need to adequately document any Covid-19 related
revenue losses or cost increases serving as a basis for reimbursement. Adequate
documentation may include payroll reports, receipts, paid invoices, etc.
FOR JEFFERSON COUNTY FAIR ASSOCIATION:
Name and Signature
Date
FOR JEFFERSON COUNTY:
Kate Dean, Chair Board of County Commissioners
Date
APPROVED AS TO FORM ONLY:
t
Philip C. Hunsucker,
Chief Civil Deputy Prosecuting Attorney
July 2, 2021
Date
Attest:
Carolyn Gallaway Date
Clerk to the Board
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