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HomeMy WebLinkAbout37 21 1, ,r\v\tl, ' '$40 cS 7rtas • cfri'l.'4 •A T3/4 N 4 STATE OF WASHINGTON S1 0 ^ Jefferson County IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. 3 7 21 VARIOUS COUNTY FUNDS WHEREAS,various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2021 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2021.The following identified revenue and expenditure amounts are to be added to the various Funds.Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND FUND# FUND NAME BALANCE REVENUE EXPENSE GENERAL FUND 001-021-000 ELECTIONS $ 25,000 $ 25,000 001-059-000 COUNTY ADMINISTRATOR $ 10,000 001-060-000 BOARD OF COMMISSIONERS $ 11,618 001-150-000 PROSECUTING ATTORNEY $ 87,394 001-180-000 SHERIFF $ 544,609 $ 544,609 001-240-000 SUPERIOR COURT $ 2,835 001-250-000 TREASURER $ 623,245 $ 001-261-000 OPERATING TRANSFER $ 65,076 001-270-000 NON-DEPARTMENTAL $ 56,694 TOTAL GENERAL FUND $ 1,192,854 $ 803,226 SPECIAL REVFNUFJCAPITAUENTERPRIS F/INTERNAL SERVICE FUNDS 105-000-010 AUDITOR'S O&M $ 18,173 $ 18,173 108-000-010 COOPERATIVE EXTENSION $ 800 $ 800 109-000-010 NOXIOUS WEED $ (5,000) 123-000-010 GRANT MANAGEMENT $ 3,129,276 $ 3,129,276 125-000-000 HOTEL-MOTEL $ 6,000 $ 6,000 129-000-010 LAND ACQUISITIONS $ 100,000 $ 100,000 143-000-010 COMMUNITY DEVELOPMENT $ 20,000 $ 20,000 148-000-010 AFFORDABLE HOUSING $ 20,000 $ 20,000 180-000-010 ROADS $ 45,076 302-000-010 CAPITAL IMPROVEMENT $ 173,477 $ 173,477 304-000-010 PW/HJC PARK PLAYGROUND $ 57,630 $ 57,630 401-000-010 SOLID WASTE $ (5,000) 506-000-010 INFORMATION SERVICES $ 173,477 $ 173,477 TOTAL OTHER FUNDS $ 318,450 $ 3,420,459 $ 3,693,833 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, located at the Jefferson Courthouse, 1820 Jefferson Street,Port Townsend Washington, on the 26th day of July 2021,at 10:30 a.m.,and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested person may appear in person or virtually and be heard for or against the extensions. To participate virtually,you will need to join the meeting by 10:30 a.m. To participate via Zoom, click on https://zoom.us/j/93777841705. To participate via telephone dial 1-253-215-8782 and enter access code: 937-7784-1705#by 10:30 a.m. To view this meeting live with no participation, or to view documents, go to www.co.jefferson.wa.us Follow the links under "Quick Links: Videos of Meetings-Streaming Live. " and click on the meeting with the corresponding date of the hearings. In addition, written testimony is also invited beginning on July 14th, 2021 and ending on July 26th, 2021 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jeffbocc@co jefferson.wa.us; or by Mail to: Jefferson County Commissioners' Office; PO Box 1220, Port Townsend, WA 98368. Testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. APPROVED tht `6th day of July,2021. JEFFERSON COUNTY SEAL:� ;�` BOARD O COMMISSIONERS 1 ATTEST: '.� Kate an,C lair C, <L • /"1 1/2^ Heidi Eis: hour,Member (10-4 7/t• L t' 11 Carolyr)Gallaway, CMC Clerk of the Board '' :rothe on,Member Page 2 of 2 2021 Supplemental Appropriations for the General Fund Expense Revenue Fund/Dept Description One-time Ongoing One-time Ongoing 2021 Final Budget Adds 1-010 Assessor Appraiser Assistant S&B 28000 1-050 Clerk Odyssey Maintenance 1720 1-150 Prosecutor 1-180 Sheriff 1-250 Treasurer Property Tax Increase 248701 Sales Tax increase 182191 1-261 Transfer to Law Library 4827 Transfer to N/R-County Lakes 5000 1-270 Non-Dept Insurance-Liability 49341 Insurance-Property 100922 IS Cost Allocation 131145 911 Dispatch Fees 52976 108 WSU 109 Noxious Weed 113 4H After School 127 Health Total 2021 Final Budget Adds 0 373931 430892 0 1st Quarter One-time Ongoing One-time Ongoing 1-180 Sheriff Vehicle Maintenance 20,195 1-059 Co Admin. 55,132 300 1-060 BOCC 27,010 1-068 Community Services Agreement 29,665 1-261 Community Development 233,720 1-270 Non-Dept Property Mgmt-Chickadee 18,500 Misc Claims 150,000 Office Supplies 710,000 Countywide Professional Services 640,000 Total 1st Quarter 1,884,222 - 300 2nd Quarter One-time Ongoing One-time Ongoing 1-021 Elections Election Services 25,000 Postage 25,000 1-059 CA Clerk Hire 10,000 1-060 BOCC Misc 9,618 Civil Service Exams 2,000 1-150 Pros.Atty. Personnel 62,494 Trial 24,900 1-180 Sheriff HCA 544,609 544,609 1-240 Superior Crt S&B 2,835 1-250 Treasurer PILT 623,245 1-261 Oper Transfer Roads 45,076 Community Development 20,000 1-270 Public Defense 56,694 Total 2nd Quarter 674,038 129,188 1,192,854 Total 2021 Supplemental Requests-GF 2,558,260 503,119 1,624,046 2021 Supplemental Appropriations for Other Funds Expense Revenue Fund/Dept Description One-time Ongoing One-time Ongoing 2021 Final Budget Adds/Changes Total 2021 Final Budget Adds/Changes - - - 1st Quarter One-time Ongoing One-time Ongoing 103 Elections COVID Supplies/Equip 18,480 104 Elections Grant Security Grant Expenses 119,058 108 WSU Mater Gardener-MOA 1,000 2,020 109 Noxious Weed Solid Waste MOU 200 200 WCC Work Crew 4,069 125 Hotel Motel LTAC Contracts 357,426 143 DCD Professional Services/Training 295,720 303,720 148 Affordable Housing Sales Tax increase 1/1-th of 1% 400,000 520,048 Affordable Housing Grants 60,000 149 Homeless Housing Homeless Housing Grants 235,209 174 Parks&Rec Hotel Motel Transfer/LTAC 33,850 302 Cap.Imp. Transfer to 506-Software 128,000 506 Financial Software-Contract Amend. 128,000 128,000 Total 1st Quarter 1,747,162 - 987,838 2nd Quarter One-time Ongoing One-time Ongoing 180 Roads Transfer In-GF 45,076 105 Auditor O&M Maint.Agreement 18,173 108 WSU Advertising 800 109 Noxious Weed Budget Correction (5,000) 123 Grant Mgmt ARPA 3,129,276 3,129,276 125 Hotel Motel Quilcene Fair 6,000 129 Land Acq. 100,000 143 DCD Prof.Services-DRD 20,000 20,000 148 Afford.Housing Habitat for Humanity 20,000 302 Capital Imp. Transfer to 506-Barracude 173,477 304 HJC Park Jump JUMP Playground 57,630 57,630 401 Solid Waste Budget Correction (5,000) 506 Info Services Barracuda 173,477 173,477 Total 2nd Quarter 3,693,833 - 3,420,459 Total 2021 Supplemental Requests-Other 5,440,995 - 4,408,297 ,a.4 0 0 0 0 0 0 .IC--U. W 0 0 0 0 0 0 o 0 0 0 0 0 0 0 vs 4Q o0 0 0 0 0 o do o 0 0 0 0 0 0 0 (a) N 0 69 Efl to 0 69 7 69 EA Eft 64 P fA dj Eo td. E» E» a) ti ct? O O Cc VI. H>- C (0 (V +' L 4i CO O (o E 4- ,. 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KENNEDY Jefferson County Prosecuting Attorney Philip C'.1 Cunsucker,Chief Civil Deputy Prosecutor lcttcrsun I;minty Prosecutor's Office } Christopher K.Ashet ttt,thief Crimin it Deputy Prosecutor 182U Icffctaun Strect Anna K.Phillips,I:)cput},Prosecutor purr.()ffice lInt 1220 Massa Plumann,[)cpury Prosecutor Pont"Townsend.WA 98368 Candace Dtvllinper.Paralegal Phone.(360)38 918(J nundit I lamilton,Victim Services I'a\:(16n)385-9186 I.ysa Philhs,Child Support IsnCi tecment Officer www.co icfictsun.wn.us/p;ozccutor Date: June 12,2021 To: Mark McCauley,Interim County Administrator Andy Rowlson,HR Manager From: James Kennedy,Prosecuting Attorney Copy: Philip C. Hunsucker, Chief Civil DPA Re: 2"d Quarter 2021 Budget Supplemental and Request for Grade Increases for DPA I and DPA II Criminal and Civil Positions Mark and Andy: This memorandum supports the Prosecuting Attorney Office's 2nd Quarter 2021 Budget Supplemental and Grade Increases for DPA I and DPA II Criminal and Civil Positions. We are requesting a budget supplemental and HR action for the following items: 1. Increase the Grade of DPA I and DPA II Criminal and Civil Positions. Currently, these positions are MGR 18 and 19 grades. We are requesting that the positions be changed to MGR 19 and 20 grades. Salaries at the lower DPA positions will not attract talent. Even Philip Morley recognized this, when he agreed to retention bonuses for DPA I and DPA II positions, starting in 2019. Philip's plan was to address the woeful salaries for DPA I and DPA II positions by increasing the grades as we suggest. Even that may not be enough. We may need a market adjustment too. But the PAO has an immediate need and this has been long- planned. This change probably would allow for the discontinuation of retention bonuses for DPA I and DPA II positions. 2. Permanently Fund and Promote the Current criminal DPA I to DPA II, Melissa Pleimann was hired in 2019 from Pierce County. The retention bonus made up for some of her salary loss. Melissa's salary is largely funded by a contract to represent the City of Port Townsend in District Court. Melissa has been doing an excellent job and is a very hard worker. Anna Phillips, our most experienced trial lawyer, has been mentoring Melissa. If Melissa leaves, that training will benefit some other employer. We should try to keep her. 1 0-vs `Y 4 Jefferson County Prosecuting Attorney's Office y�1tJ C�' 3. Increase the Top Grade for the Second Civil Deputy to DPA III. We have lost two civil deputies who were DPA Its to other jobs that paid significantly more money—Austin Watkins and Randon Draper. In our current efforts to replace Randon at a DPA II position, there only has been one applicant, Barbara Erliclhman. Because of a confusing job description (since fixed by Andy), Ms. Erlichman thought the position was a DPA III position. Ms. Erlichman will not work as a DPA II, but is highly qualified to be a DPA III. She is currently the chief civil deputy prosecuting attorney for Island County and previously was the chief civil deputy prosecuting attorney for Snohomish County. Ms. Erlichman has significant land use experience that would highly benefit DCD. She lives in Sequim. If we can pay Ms. Erlichman enough to stay at the County, we may be able to keep her until she retires in 5 plus years. Even if we cannot land Ms. Erlichman, the change probably will increase the candidate pool. 4. Trial Related Expenses as a Result of the Scarantino Lawsuit. The County Commissioners already approved payment of consultants and a special DPA, as we looked to resolve the Scaranino lawsuit. These expenses should be approved in the budget supplemental. 5. Trial Related Expenses Relate to Murder Trial. The PAO's total budget for the year for trial related expenses is $10,575.00. Already, the PAO has spent nearly that much already just on the murder trial. Murder trials are unexpected. The County even excludes them from its contract for public defender services. We think a supplemental budget of $15,000.00 likely would cover the past and expected future expenses for the murder trial. The Prosecutor's Office is Down 3 DPAs. The Prosecutor's office has become the place where things are backing up. One criminal DPA is on maternity leave. One criminal DPA was terminated. The Civil DPA left for a job paying much more money in Thurston County. The PAO is barely getting by now because of the loss of DPAs. There already is a backlog of work on both the criminal and civil sides. If we cannot recruit quickly and effectively—the backlog will become much worse. Among other things: 1. COVID 19 Back Up in Criminal Cases. There already is a substantial backlog of criminal cases because there have been a limited trials possible since the pandemic began. Trial dates get cases resolved because the either will be a trial or a settlement. However, only a limited number of actual trials are possible, mostly due to available courtroom space. Currently, District Court is setting more case for trial than possibly can be tried. There is uncertainty about which cases actually will go to trial and this forces significantly more preparation because when cases are prepared for trial and not tried, significant preparation is required again before the next trial setting. 2. Blake Fallout. Eventually, there will be a flood of more Blake-related vacations of convictions. This will require prosecutor time. In addition, there may be litigation with the State over funding for legal financial obligations (LFOs) 2 .y Jefferson County Prosecuting Attorney's Office because: (a) The legislature did not provide enough funding to repay all the Blake-required LFOs; and, (b) The Administrative Office of the Courts is trying to keep some of the money funding for dealing with LFOs for itself. 3. Pent Up Code Compliance Work. Enforcement litigation for public health must be filed for the sake of addressing serious environmental and solid waste violations. Much of this litigation has been delayed for three reasons: (a) COVID 19 delayed finalization of new Title 19 JCC (Compliance Code); (b) We have been putting together an amnesty program that has taken longer than expected; and,(c)The departments are on a learning curve about Title 19 JCC. 4. SMP Update. The Shoreline Master Program update is due June 30,2021. 5. Sewer Ordinance. Public Works advises that it will need a sewer ordinance sometime next year to implement the Hadlock Sewer project. This will be a significant project for the PAO. With the permission of the prosecuting attorney, it is possible that some of this work can be sent to special deputies paid by the County, but the cost likely will be much greater than the cost of the additional funding. Please approve the budget supplemental and changes to the DPA I and II grades as discussed above. 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C 0 C c Q a a O ,,, a) E a- a > LL a, E- co > .a Cc 0 CC W tea) d t as 0 o Three Year Average (2018, 2019, 2020) 7 jury trials annually 31 trial days annually (average 4+ days per trial) 2 bailiffs first two days-36 hours x $15=540.00 1 bailiff for 2-day deliberation-18 hours x $15= $270.00 Total for one jury trial $810.00 7 jury trials at 810.00 per trial=$5,670.00 annual need( $1170.00 deficit) For remainder of 2021(6 months remaining)-Appropriation request $2835.00 +1 0 0 0 0 0 00I '' o 0 0 0 0 0 0 o 0 0 0 0 0 0 0 ; o H (ri o 0 0 o 0 0 0 0 0 0 0 0 �; N to 59 H3 N fiq 6f3 H3 V3 H9 fA H3 fR '� C y` 4 3 CC C Cm M e 0 a C (A >.O v, +'co s a t L , > L 1. 1 .L.f tn ' `\` \ LiF O C 0 5 - 0 C ' a co -::fsX > 0 l¢ N4. j ,, 2 I�Z a 1- tns P s a) Mgr j 0VI 0 0 00 v 0 3,,i' V C C Cl) O CVN >-. } 69 m i.: 22 N co 0 Q ❑ } 4, 4/21 CD CL 0 C F- '0 +' C a },• C a N 0 3 a 00 1,,,„,,e, O 0 S { 3 g/ l O in o ;: 0 0 0 :,p C C ' 69 40- 3 a ,� C „ 0 o CO Q OCO au, C /.., ' � , ++ " a) a (0 49. 69 (0 m 0 a ,. a) a. 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O ' 0 CU R S X 1 o j , o c6 ai '�? co a,'p a Y _ 'C 40 Z C a, �n N co 0J .4 0C Z Lfl c ' 3 as LI O ��. .� W a) CO3 4-. :ti < 6 = t, Oa a 73 -0 O W c ( E +, ai ai — C L• al13 a) +a C 0 C C CO L Cra > u- a o vi -p C: 0 CC w ce I— CD vn Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: July 6,2021 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2021 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday,July 26,2021 at 10:30 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2021 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the PT Leader on July 14 and 21, 2021. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 26, 2021 at 10:30 a.m. in the Commissioners Chambers. REVIEWEDW BY: 4/4/(V //2- ark McCa Interim CountyA i istrator Da e Y�