HomeMy WebLinkAbout40 21 (c% -f\ki_')
wos STATE OF WASHINGTON
COUNTY OF JEFFERSON
IN THE MATTER OF }
INCREASING PETTY }
CASH IN THE SOLID }
WASTE FUND } RESOLUTION NO. 40 21
WHEREAS, the most secure means of depositing revenues from the Quilcene Rural Drop Box
Facility is by armored vehicle services, and;
WHEREAS, the use of armored vehicle services at the Quilcene Rural Drop Box Facility will
change the time between deposits, and
WHEREAS, the use of armored vehicle services at the Quilcene Rural Drop Box Facility will
require an additional change bag, and
WHEREAS,the Quilcene Rural Drop Box Facility is experiencing record customer transactions,
and
WHEREAS, the revised deposit schedule, addition of a change bag and increased transaction
numbers require an increase to the petty cash fund balance to provide adequate drawer balances,
and
WHEREAS, a$1,550.00 transfer into the petty cash fund would provide the necessary margin of
cash during high customer demand at the Quilcene Rural Drop Box Facility,
IT IS HEREBY RESOLVED,that the Jefferson County Solid Waste Petty Cash Fund be increased
from $250.00 to $1,550.00 and the County Treasurer be authorized to issue a Treasurer's check
in the amount of$400.00, payable to the Jefferson County Solid Waste Fund.
APPROVED AND ADOPTED this 19th day of July,2021.
JEFFERSON COUNTY
t,,. BOARD OF COMMISSIONERS
SEAL: "• '+
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Kate Dean, District 1
Heidi Eise p hour, District 2
' I
ATTEST: G//'lr" rCiqx 4061
Carolyn O'dllaway, CMC nr.W_
Clerk of the Board Gre!rotherton, District 3
Department of Public Works
O Consent Agenda
Page 1 of 2
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer
Agenda Date: July 19, 2021
Subject: Quilcene Rural Drop Box Petty Cash Fund
Statement of Issue:
The recent closure of US Bank in Quilcene requires that Public Works consider
alternative means of meeting cash handling needs for the Quilcene Rural Drop Box
Facility.
Analysis/Strategic Goals/Pro's Et Con's:
Use of County staffing for transport of cash from the Quilcene facility requires three
roundtrips per week from Quilcene to Port Townsend. This creates risk to the
employee and a new liability for the County.
Armored vehicle service to the Quilcene facility could be arranged by an amendment
to the current service agreement with Loomis Armored US, LLC for cash transport
services for the Jefferson County Transfer Station.
Fiscal Impact/Cost Benefit Analysis:
Cash transport by County staff is estimated to cost $8,684/yr. whereas service by
Loomis Armored US, LLC is estimated at $3,533/yr.
Service by Loomis Armored US, LLC would also eliminate the risk to employees and
County liability.
Recommendation:
Increase the Jefferson County Solid Waste Petty Cash Fund for the Quilcene Rural
Drop Box by authorizing the County Treasurer to issue a Treasurer's check in the
amount of $1,550.00, drawn from the Jefferson County Solid Waste Fund Balance and
made payable to the Jefferson County Solid Waste Fund.
Department Public Works
Department of Public Works
l..i
O Consent Agenda
Page 2 of 2
Department Contact:
Al Cairns, Solid Waste Manager
Reviewed By:
/1(44,
Mark McCaule Interim County Admin' t for ate