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Home My WebLink AboutJefferson County Fair Association, Amendment No. 2; $100,000 - 070621 CYI je°rA -t -:x! vt1r jiGb, Cc itUG 7 ::l of SECOND AMENDMENT TO THE AGREEMENT WITH JEFFERSON COUNTY FAIR rt` ASSOCIATION FOR 2020-2022 COMMUNITY SERVICES FUNDING This Grantee Agreement Amendment ("Amendment") is by and between Jefferson County, a Washington political subdivision("County") and Jefferson County Fair Association, ("Grantee"). WHEREAS, on December 16, 2020, the Jefferson County Board of Commissioners �a approved a 2020-2022 Community Services Agreement with Grantee; and WHEREAS, the Grantee has incurred extraordinary costs associated with housing homeless residents at the Jefferson County Fairgrounds during the Covid-19 pandemic; and F WHEREAS, the Grantee has suffered significant losses in revenue during the Covid-19 pandemic; and WHEREAS, housing the homeless is an important and worthy county objective; and WHEREAS, the county has funds available to help defray these extra costs; and WHEREAS, the Parties want to amend the 2020-2022 Community Services Agreement entered into between them; NOW, THEREFORE, the Parties agree to amend the grant agreement, as follows: Section 3.B.,which currently reads: SECTION 3: COMMUNITY SERVICES GRANT B. Said grant is in the sum of$10,000 for 2020, increasing 3 percent in 2021 and 2022,payable as a lump sum payment. An additional $15,000 shall be payable in 2021 to help defray adequately documented costs associated with housing the homeless during the Covid-19 pandemic and to help offset adequately documented revenue losses during the same period. Is amended to read: SECTION 3: COMMUNITY SERVICES GRANT B. Said grant is in the sum of$10,000 for 2020, increasing 3 percent in 2021 and 2022,payable as a lump sum payment. An additional $115,000 shall be payable in 2021 to help defray adequately documented costs associated with housing the homeless during the Covid-19 pandemic and to help offset adequately documented revenue losses during the same period. The Agreement is further amended by adding sub-section H. to SECTION 1, as follows: H. In order to receive the$115,000 in additional 2021 funding contained in this 1 Amendment the Grantee will need to adequately document any Covid-19 related revenue losses or cost increases serving as a basis for reimbursement.Adequate documentation may include payroll reports,receipts,paid invoices,etc. FOR JEFFERSON COUNTY FAIR ASSOCIATION: r ()LAstifit Name and Signature —2(telz-'( Date FOR JEFFERSON COUNTY: Kate Dean. Chair Board of County Commissioners 7/Cf/2-/ Date APPROVED AS TO FORM ONLY: Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney July 2, 2021 Date Attest: 06144 6(1614/6‘ -74/2 Carolyn Gallaway 0 Date Clerk to the Board 2 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, Central Services Director DATE: July 6, 2021 RE: Amendment No. 2 re: AGREEMENT re: 2020-2022 Community Services Funding; Adding an additional amount of$100,000 in 2021; Jefferson County Fair Association STATEMENT OF ISSUE: On December 16, 2020, the Board of County Commissioners approved a 2020-2022 Community Services Agreement with the Jefferson County Fair Association (JCFA). JCFA has incurred extraordinary costs associated with housing the homeless at the Fairgrounds during the Covid-19 pandemic. These additional costs will continue until at least September 30, 2021 as the Jefferson Fair Association Board has agreed to house the homeless encampment through that date. Consequently, the parties to the agreement wish to amend the agreement a second time to add an additional $100,000 to defray the extraordinary costs incurred. ANALYSIS: The attached amendment proposes adding an additional $100,000 to the agreement payable in 2021. FISCAL IMPACT: This request is for$100,000 from the General Fund. This is an expense eligible for reimbursement from federally appropriated Covid-19 relief funds. A supplemental budget appropriation will be submitted to the Board of Commissioners for approval. RECOMMENDATION: That the Board of County Commissioners approve the attached second amendment increasing the grant amount. REVIEWED BY: e4 ,/( ,Z, 1-2- / Mark McCauldy, Interim County A inistrator Date CONTRACT REVIEW FORM CONTRACT WITH: Jefferson County Fair Association TRACKING NO.: JCFA No. 2 (Contractor/Consultant) CONTRACT FOR: Community Services Funding 2nd Amend. TERM: December 31, 2022 COUNTY DEPARTMENT: Central Services For More Information Contact: Mark McCauley Contact Phone #: 360-385-9130 RETURN TO: Mark McCauley RETURN BY: ASAP (Person in Department) (Date) AMOUNT: $100,000 PROCESS: E Exempt from Bid Process ❑ Consultant Selection Process Revenue N/A ❑ Cooperative Purchase Expenditure $ 100,000 ❑ Competitive Sealed Bid Matching funds Required N/A ❑ Small Works Roster Source(s) of Matching Funds N/A ❑ Vendor List Bid ❑ RFP or RFQ ❑ Other Step 1 : REVIEW BY RISK MANAGEMENT Review by: Date Reviewed: ❑ APPROVED FORM ❑ Returned for revision(See Comments) Comments Electronically approved by Risk Management on 7/2/2021. Step 2: REVIEW BY PROSECUTING ATTORNEY Review by: Philip C. Hunsucker Date Reviewed: Chief Civil Deputy Prosecuting Attorney ❑ APPROVED AS TO FORM ❑ Returned for revision(See Comments) Comments t cro�n}}cant' ap roved as to foi m by vAO on 72I O2.1 . C m1I en ai tred) DEPARTMENT MAKES RVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s)(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.) • > Board of County Commissioners sc oc 1820Jefferson Street` 7ON PO Box 1220 ' Port Townsend, WA 98368 -IS FII NG,s-°+ Kate Dean,District 1 Heidi Eisenhour,District 2 Greg Brotherton,District 3 July 6, 2021 Jefferson County Fair Attn: Sue McIntire, Manager PO Box 242 4907 Landes Street Port Townsend,WA Re: AGREEMENT,Amendment No.2 re:2020-2022 Community Service Funding for Continued Housing of Homeless at the Jefferson County Fairgrounds;Additional Amount of$100,00o in 2021, Expense Eligible for Reimbursement from Federally Appropriated COVID-19 Relief Funds;Jefferson County Central Services;Jefferson County Fair Association Dear Ms. McIntire, Enclosed are two(2)Original for this Agreement re:AGREEMENT,Amendment No.2 re:2020-2022 Community Service Funding for Continued Housing of Homeless at the Jefferson County Fairgrounds;Additional Amount of$1oo,000 in 2021,Expense Eligible for Reimbursement from Federally Appropriated COVID-19 Relief Funds;Jefferson County Central Services;Jefferson County Fair Association Please sign both (2)Originals for this Agreement. Keep one(1)Original for your own records and please return the other signed Original to the following address: Jefferson County Commissioners Office Attn:Julie Shannon PO Box 1220 Port Townsend,WA. 98368 When returning the signed Original, please send a copy of your Proof of Insurance as stated in the Agreement if not previously submitted. Please contact our office if you have any questions. Thanetu, e, ,\, t‘Nri,„, Julie Shannon. Executive Secretary II Jefferson County Commissioners Office 36o 385 9100 jshannon@a co.jefferson.wa.us Enclosure 160) 38-s,ol-z cn --r