Loading...
HomeMy WebLinkAbout072621ca09 ,,i.,,,,,,0 N (be, DRAFT ., .i. , _,, ,_. , \\,,, ,,, lt,r4-,%7,r,-,_ „IVG O� MINUTES Jefferson County Board of Commissioners Regular Meeting — July 6, 2021, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She announced that the Commissioners will return to in-person meetings starting next week and that other County offices will also be reopening. The Auditor's Office, WSU Extension Office and the Sheriff's Office will continue to be open by appointment-only. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding homeless encampments in Jefferson County. • Comment regarding the dangers of the COVID-19 vaccine in children, vaccine deaths and 95% of COVID-19 deaths have had at least 3 comorbidities. • Comment regarding the need for more housing in Jefferson County, transitional housing and homeless encampments. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to remove the 2021/2022 Subrecipient Community Development Block Grant (CDBG) Agreement (Consent Agenda Item No. 6) and approve the remaining items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 37-21 re: HEARING NOTICE: 2021 Second Quarter Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 26, 2021 at 10:30 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT, Amendment No. 3 re: Meal Services for Temporary Residents Housed at the Jefferson County Fairgrounds; Additional Amount of$27,947 for a Project Total of$84,297, Expense Eligible for Reimbursement from Federally Appropriated COVID-19 Relief Funds; Jefferson County Central Services; Bayside Housing and Services 3. AGREEMENT, Amendment No. 2 re: Providing Various Supplies and Sundries for Eligible Temporary Residents at the Jefferson County Fairgrounds; Additional Amount of$6,000 for a Project Total of$16,800, Expense Eligible for Reimbursement from Federally Appropriated COVID-19 Relief Funds; Jefferson County Central Services; Dove House 1 DRAFT Commissioners Meeting Minutes of July 6, 2021 4. AGREEMENT, Amendment No. 2 re: Night Monitoring Services Temporary Residents at the Jefferson County Fairgrounds; Additional Amount of$13,400 for a project Total of$39,400, Expense Eligible for Reimbursement from Federally Appropriated COVID-19 Relief Funds; Jefferson County Central Service; Olympic Community Action Programs (OlyCAP) 5. AGREEMENT re: 7th an Hendricks Affordable Housing Project; In the Amount of$600,000, Funding from Fund 148 —Affordable Housing; Jefferson County Central Services; Olympic Community Action Programs (OlyCAP) 6. AGREEMENT re: 2021/2022 Subrecipient Community Development Block Grant(CDBG) for Public Services; In the Amount of$109,240; Jefferson County Administrator; Olympic Community Action Programs (OlyCAP) (removed to review Scope of Work) 7. AGREEMENT, Amendment No. 2 re: 2020-2022 Community Service Funding for Continued Housing of Homeless at the Jefferson County Fairgrounds; Additional Amount of$100,000 in 2021, Expense Eligible for Reimbursement from Federally Appropriated COVID-19 Relief Funds; Jefferson County Central Services; Jefferson County Fair Association 8. AGREEMENT No. 2163-22192 re: Consolidated Juvenile Rehabilitation Services; Dollar Amount to be Established from the 2022-2023 Budget; Jefferson County Juvenile Services; Washington State Department of Children, Youth and Families (DCYF) 9. AGREEMENT No. 2163-24537 re: Statewide Implementation of i-ACT, Individual Alternative Choice Training for Juvenile Offenders; In an Amount not to exceed $60,388; Jefferson County Juvenile Services; Washington State Department of Children, Youth and Families (DCYF) 10. AGREEMENT, Supplement No. 1 re: Periodic Review of the Shoreline Master Program; In the Amount of$19,998; Jefferson County Department of Community Development; BERK Consulting, Inc. 11. AGREEMENT, Supplement No. 1 re: Local Programs for SR 116 and Cedar Avenue Pedestrian/Bike Improvements Project, Project No. 1802057, County Road No. 637109; In the Amount of$748,497 with a source of 100% matching funds available through Safe Route to Schools Program 12. EXECUTION OF GRANT REIMBURSEMENT, Agreement No. D21-255 re: Expenditures from Disaster: 4593-DR-WA to include Windstorm, Straight-line Winds, Flooding, Landslides and Mudslides; Amount to be Determined; Jefferson County Public Works; Washington State Military Department, Federal Emergency Management Agency (FEMA) 13. ADVISORY BOARD RESIGNATION re: Jefferson County Noxious Weed Control Board; Soozie Nichol 14. MINUTES re: Regular Meeting of June 28, 2021 and Special Meeting of June 28, 2021 (WSAC Virtual Assembly) and of June 30, 2021 15. Payment of Jefferson County Vouchers/Warrants Dated June 28, 2021 Totaling $304,816.19 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 16. Payment of Jefferson County Payroll Warrants Dated July 2, 2021 Totaling $963,163.98 and A/P Warrants Done by Payroll Dated July 2, 2021 Totaling $911,380.64 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) ADDITIONAL BUSINESS: Letter to the Washington State Liquor and Cannabis Board re: Concerts in the Barn: Commissioner Brotherton announced that the owners of Concerts in the Barn is seeking an expedited liquor permit. After review of the draft letter, Chair Dean moved to approve sending a letter of non-objection to the Washington State Liquor and Cannabis Board. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 2 FTCommissioners Meeting Minutes of July 6, 2021 D RA COMMISSIONERS' BRIEFING SESSION: The Commissioners and Interim County Administrator discussed recent meetings they attended and reviewed their meeting schedules. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:35 a.m. and reconvened at 10:45 a.m. with all three Commissioners present. DISCUSSION re: 2021/2022 Community Development Block Grant(CDBG) (Consent Agenda Item No. 6): Interim County Administrator Mark McCauley briefed the Board on the CDBG grant and explained the proposed agreement which included a breakdown of the Scope of Work. After discussion, Commissioner Brotherton moved to approve the 2021/2022 Subrecipient Community Development Block Grant for public service in the amount of$109,240 with Olympic Community Action Programs (OlyCAP). Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners and Interim County Administrator continued reviewing their upcoming meetings, discussed recent meetings they attended and miscellaneous items. The discussion turned into two (2) motions re: Homeless Encampment and Emergency Shelter Properties: MOTION re: Appraiser Contract for Homeless Encampment Shelter Properties: Commissioner Brotherton moved to grant the Interim County Administrator authorization to modify, extend and make any changes necessary to the contract with the appraiser for the Mill Road property and the Jefferson Community School (JCS). Commissioner Eisenhour seconded the motion which carried by a unanimous vote. MOTION re: Letters of Intent re: Jefferson Community School and Mill Road Property: Commissioner Brotherton moved to authorize the Interim County Administrator to authorize Letters of Intent regarding the two properties discussed [Mill Road property and Jefferson Community School (JCS)]. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The Commissioners continued discussing the Homeless Encampment, Emergency Shelter locations and reviewed meeting schedules. The meeting was recessed at 11:39 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Jefferson Land Trust (JLT); Washington State Department of Natural Resources (DNR) Trust Land Transfer • PRESENTATION re: Jefferson County Sustainable Forestry Program: Chickadee Forestry 3 Commissioners Meeting Minutes of July 6, 2021 [ Owner Malloree J. Weinheimer and members of the Sustainable Forestry Program were present to discuss the program's progress and goals • Port Ludlow Drainage District(PLDD) Discussion: PLDD Chair Don Forbes provided history of the Drainage District and their request to suspend the commission while maintaining operations. The Commissioners will look into this request. The meeting was recessed at 3:35 p.m. and reconvened at 3:43 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to discuss • American Rescue Plan Act(ARPA) Revenue Sharing—Junior Taxing Districts • Affordable Housing Task Force—City of Port Townsend and Jefferson County Interlocal Agreement Commissioners Brotherton left the meeting 4:16 p.m. ADDITIONAL BUSINESS: Professional Services Agreement: Interim County Administrator Mark McCauley requested that the Board approve a Professional Services Agreement with past County Administrator Philip Morley to assist him in his duties through the end of the transition period with a newly appointed County Administrator. He stated the amount would not exceed $50,000. Commissioner Eisenhour moved to authorize the Interim County Administrator to enter into a Public Services Agreement with a maximum of$50,000. Chair Dean asked for a friendly amendment to change Public Services Agreement to Professional Services Agreement (PSA). Clerk of the Board Carolyn Gallaway added to state the PSA would be with Philip Morley. After a brief discussion, Commissioner Eisenhour retracted her original motion. She moved to authorize Interim County Administrator Mark McCauley to enter into a Professional Services Agreement with Philip Morley for up to $50,000 to provide support during the transition of the County Administrator. Chair Dean seconded the motion. The motion carried. NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4 � C DRAFT tr. /s„,NC; 67 MINUTES Jefferson County Board of Commissioners Regular Meeting — July 12, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the status of the sound abatement work at the Port Townsend Sportsmens Association (JCSA), use of the Equestrian Park and the potential Homeless Encampment in the Cape George area. • Comment regarding taking action now to ban fireworks in Jefferson County. • Comment thanking the Commissioners for meeting the needs of the Homeless Encampment. • Comment regarding banning of fireworks in Jefferson County. The Commissioners addressed comments and concerns raised during the Public Comment Period. Chair Dean allowed an individual who experienced technical difficulties to provide comment. • Comment regarding Dr. Locke's comments shaming people who have valid vaccine concerns. The Commissioners and Interim County Administrator continued addressing comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Clerk of the Board Carolyn Gallaway noted that the Hearing Notice re: Amending the Jefferson County Code (Consent Agenda Item No. 1), should be more descriptive. Commissioner Brotherton moved to remove the hearing notice and approve the remaining Consent Agenda Items as presented. Commissioner Eisenhour seconded the motion. Chair Dean requested the motion be amended to approve the Consent Agenda as presented, with the change to the hearing notice with edits as discussed. Commissioner Brotherton and Commissioner Eisenhour approved the amendment. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. 1. HEARING NOTICE: Amending Jefferson County Code (JCC) Section 3.28.030(2)(b) and 3.36.030; Hearing scheduled for Monday, July 26, 2021 at 11:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Title of Hearing Notice amended to include PIC Tri-Area Seward Fund) 1 DRAFT Commissioners Meeting Minutes of July 12, 2021 2. AGREEMENT re: Working Advance Long-Term Payables; No Dollar Amount, specify procedure only; Jefferson County Public Health; Washington State Department of Social & Health Services, Division of Developmental Disabilities 3. AGREEMENT re: On-Line Food Worker Training, Testing, an Issuance of Card; In the Amount of$7.00 per food workers card issued; Jefferson County Public Health; Tacoma-Pierce County Health Department 4. AGREEMENT re: Elections Continuity of Operations Plan; No Dollar Amount; Jefferson County Auditor's Office; Thurston County 5. Payment of Jefferson County Vouchers/Warrants Dated July 7, 2021 Totaling $4,998.54 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:33 a.m. and reconvened at 10:40 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION—Continued: The Commissioners continued discussing recent meetings they attended, reviewed upcoming meetings and discussed miscellaneous issues which included the Homeless Encampment, affordable and transitional housing, the Interlocal Agreement between the City of Port Townsend and Jefferson County regarding homelessness and potentially hiring a project manager for housing issues. Chair Dean provided a briefing of the recent National Association of Counties (NACo) 2021 Annual Conference she attended in Washington D.C. The meeting was recessed at 11:58 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Port Ludlow Drainage District (PLDD); suspension request: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker, PLDD Engineer Nancy Lockett, and Assessor Jeff Chapman were present for the discussion on reviewing a request to suspend the PLDD. Public Works Director/County Engineer Monte Reinders (not present) had created a memo on this issue that the panelists weighed in on. After discussion, Commissioner Brotherton moved to deny the request to suspend the PLDD. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. • Review of items to discuss • Interim County Administrator; review of recent meetings • Timber Caucus Report: Commissioner Brotherton provided a presentation on the Timber Caucus report and the Washington State Association of Counties (WSAC) Trust Land Performance Assessment (TLPA) Evaluation Report 2 Commissioners Meeting Minutes of July 12, 2021 F • American Rescue Plan Act(ARPA) funds • Affordable housing and miscellaneous items • County Administrator Hiring Process • Meeting wrap up NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 3:09 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 3 ,(L DRAFT MINUTES Jefferson County Board of Commissioners Special Meeting — July 12, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order in the presence of Commissioner Kate Dean, Commissioner Heidi Eisenhour, as well as many other Commissioners and County Officials across Washington State. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:50 p.m. by Washington State Association of Counties staff JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1