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HomeMy WebLinkAboutM072621 - to include Hearing Comment re: PIF tansfer of Funds re: Tr-Area Sewer & 2nd Q Budget Appropriations :,ON e, 0 tt ,, .,„„NG� ,, �� MINUTES Jefferson County Board of Commissioners Regular Meeting — July 26, 2021, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time, followed by the Pledge of Allegiance. Commissioner Brotherton stated there is a Veterans Stand Down event happening today. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding shooting noise and restrictions at the Jefferson County Sportsmens Association. The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. Chair Dean opened the floor to allow for an additional public comment. • Comment regarding the breakthrough cases and deaths as a result of the COVID-19 vaccination and limited immunity. The Commissioners addressed the comment received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 42-21 re: Quilcene Rural Drop Box Petty Cash Fund, Amends Resolution No. 40-21 2. AGREEMENT No. ICA 22024 re: Court Improvement Coordinators as part of the Family and Juvenile Services Improvement Plan; In the Amount of$14,420; Jefferson County Juvenile Services; Administrative Office of the Courts 3. AGREEMENT re: School Based Substance Use Prevention Mental Health Services; In the Amount of$10,200; Jefferson County Public Health; MCS Counseling Group LLC 4. AGREEMENT re: Nurse Family Partnership Supervisor; In the Amount not to exceed $71,327.04; Jefferson County Public Health; Kitsap County Public Health District 1 Commissioners Meeting Minutes of July 26, 2021 5. AGREEMENT re: Implement Coordinated Tobacco, Vapor and Marijuana Product Prevention and Intervention Strategies; In the Amount of$27,381; Jefferson County Public Health; Kitsap Public Health District 6. AGREEMENT re: Pollution Prevention Assistance Partnership; In the Amount of$252,077.28; Jefferson County Environmental Public Health; Washington State Department of Ecology 7. REQUEST FOR APPROVAL re: Use of Grant Funds for Association of Food and Drug Officials (AFDO) for Food Safety Projects; In the Amount of$3,640 8. REQUEST FOR APPROVAL re: Residual CARES Act and American Rescue Plan Act (ARPA) First Tranche Funding Commitments 9. MINUTES re: Regular Meeting Minutes of July 6, 2021, and Regular Meeting Minutes of July 12, 2021, and Special Meeting Minutes of July 12, 2021 10. Payment of Jefferson County Vouchers/Warrants Dated July 12, 2021 Totaling $244,759.49 and Dated July 19, 2021 Totaling $1,333,509.62 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 11. Payment of Jefferson County Payroll Warrants Dated July 20, 2021 Totaling $66,711.21 and A/P Warrants Done by Payroll Dated July 20, 2021 Totaling $13,354.84 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended and reviewed their meeting schedules. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry and Deputy Health Officer Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a COVID-19 situation report and provided an update on the Housing Eviction Moratorium and nearby wildfires. HEARING re: 2021 Second Quarter Budget Appropriations/Extensions; Various County Departments: Interim County Administrator Mark McCauley reviewed the various budget appropriations and extensions with the Board. Chair Dean opened the hearing to allow for public testimony. The following members of the public provided testimony: Tom Thiersch. Hearing no further testimony, Chair Dean closed the public hearing. After deliberations, Commissioner Eisenhour moved to approve RESOLUTION NO. 43-21 re: 2021 Second Quarter Budget Appropriations/Extensions; Various County Departments. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:00 a.m. and reconvened at 11:04 a.m. with all three Commissioners present. HEARING re: Amending Jefferson County Code (JCC) Sections 3.28.030(2)(b) and 3.36.030 re: Public Infrastructure Fund (PIF) Distribution: Interim County Administrator Mark McCauley explained the per current Jefferson County Code, it is required that 50% of monies collected 2 Commissioners Meeting Minutes of July 26, 2021 under Chapter 3.28 JCC be transferred to the Tri-Area Sewer Fund to finance the planning, design and construction of a sewage treatment facility. The Tri-Area Sewer Fund will accumulate significantly more funds than are required to retire the debt in 2032. A flat payment of$240,000 will provide just enough funding to retire the debt, and the PIF Board concurred this at their June 16, 2021 meeting. Chair Dean opened the hearing to allow for public testimony. Hearing no testimony, she closed the public hearing. After deliberations, Commissioner Eisenhour moved to amend Jefferson County Code sections to change the annual PIF fund transfer to the Tri-Area Sewer from 50%of the revenue to a flat rate of$240,000. Chair Dean noted the Ordinance needs to be approved. Commissioner Eisenhour rescinded her motion to restate. She moved to adopt ORDINANCE NO. 04-0726-21 re: Amending Jefferson County Code Sections 3.28.030(2)(b) and 3.36.030 which changes the allocation to the Public Infrastructure Fund. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION re: Establishing Objectives and Procedures for the 2022 County Budget: Interim County Administrator Mark McCauley explained the budget process. Chair Dean reviewed her proposed amendments to the resolution with the Board. After discussion and further edits, Commissioner Eisenhour moved to approve RESOLUTION NO. 44-21 re: Establishment of Objectives and Procedures for the 2022/2023 Budget, as amended. Commissioner Brotherton seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS re: American Rescue Plan Act (ARPA)/Residual CARES Act Funding: Interim County Administrator Mark McCauley requested a motion regarding distribution of the ARPA and CARES Act funding. After a brief discussion, Commissioner Brotherton moved to authorize the Interim County Administrator to execute approved expenses with ARPA and residual CARES monies. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS: DISCUSSION re: Indoor Masking Policy: The Commissioners discussed what to present at the upcoming noon Quarterly Elected Officials/Department Directors meeting regarding an updated indoor masking policy. The meeting was recessed at 11:47 a.m. and reconvened at 12:03 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:06 p.m. and reconvened at 1:31 p.m. All three Commissioners were present for the afternoon session. BRIEFING re: Status of Refunds Related to the Blake Decision: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and County Clerk Ruth Gordon were present to discuss the issue. Chief DPA Hunsucker reviewed Legislation on funding, the Administrative Office of the Courts (AOC) fact sheet, Washington State Association of Counties (WSAC)'s response to the AOC and next steps. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:15 p.m. Chair Dean announced that the Executive Session will be held from 2:11 p.m. to 2:26 p.m. with the Interim County Administrator/Central Services Director, Chief Civil Deputy Prosecuting Attorney and County Clerk regarding Attorney-Client Privilege, Potential Litigation under exemption 3 Commissioners Meeting Minutes of July 26, 2021 RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 2:29 p.m. Chair Dean announced that the Board will be extending the Executive Session from 2:30 p.m. to 2:50 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:52 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator Mark McCauley reviewed the following with the Board. • Review of items to discuss • Board of County Commissioners Special Meeting re: Indoor Masking Directive • Agenda Structure re: Commissioner Briefing and Calendar Coordination • Workshop list—review • Commissioners Briefing Session—Continued • Calendar Coordination • Homeless Housing update • Cape George; signage regarding Homeless Encampment site • Legislative Update • Meeting wrap up NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: v ' ` f 1 Kate , Chair ,rah ATTEST: eg Brotherton, Member 5-kil, Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4 Wo TO: Board of Count i- FROM: Mark McCauley, Interim County Administrator DATE: July 12, 2021 SUBJECT: Request for Board of County Commissioners approval a public hearing notice regarding amending Jefferson County Code (ETC) Sections 3.28.030(2)(b) and 3.36.030 to change the annual Public Infrastructure Fund transfer to the Tri-Area Sewer Fund from 50% of revenue to a at $240,000 STATEMENT OF ISSUE: Current Jefferson County Code requires that 50% of monies collected under Chapter 3.28 JCC be transferred to the Tri-Area Sewer Fund to finance the planning, design and construction of a sewage treatment facility. ANALYSIS: Monies transferred have been used to service debt related to the facility. The Tri-Area Sewer Fund will accumulate significantly more funds than are required to retire the debt in 2032. We have calculated that an annual flat payment of $240,000 will provide just enough funding to retire the debt. Reducing the transfer to the flat amount will make significantly more funding available for distribution to other public agencies, eligible to apply for Public Infrastructure Fund (P"IF' funds. This was presented to the PIF Board at their June 16, 2021 meeting and the Board voted unanimously to recommend amending the code to the Board of County Commissioners. Amending the code requires a public hearing. Attached is a Public Hearing Request that needs Board of County Commissioners approval. FISCAL IMPACT: This request, in and of itself, has no fiscal impact. RECOMMENDATION: That the Board of County Commissioners approve the attached public hearing notice announcing its intent to amend Jefferson County Code sections 3.28.030(2)(b) and 3.36.030. Mark McCauley, Interim County Administrator Date Publish in Legal Newspaper twice: July 14 and July 21, 2021. Bill: Jefferson County Interim County Administrator P.O. Box 1220 1820 Jefferson Street Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING JEFFERSON COUNTY SEEKS TO AMEND JEFFERSON COUNTY CODE SECTIONS 3.28.030(2):(B)i and 3.36.030 TO CHANGE THE ANNUAL PUBLIC INFRASTRUCTURE FUND TRANSFER TO THE TRI-AREA SENbTtl��� SRI rfflfq�Wlo 1 10*82 W W or additional information contact Mark McCauley, Jefferson County Interim County Administrator, 1820 Jefferson Street, Port Townsend, WA 983685 360-385-9130, or email mmccaulevL&co.jefferson.wa.,us. Kate Dean, Chair Date JEFFERSON COUNTY STATE F WAS iNGTO IN THE MATTER OF AMENDING 'I ORDINANCE NO. JEFFERSON COUNTY CODE - SECTIONS 3.28.030(2)(B) & 3.36.030 WHEREAS, Jefferson County ` Section 0 0requiresa i of Public Infrastructure Fund (PIF) revenues collected be transferred to the Tri-Area Sewer Fund to help finance, designand construct` ` ,w ` ,w ` Treatment s .cility-, and WHEREAS, Jefferson County Code Section 3.3i6.030 references the 50% of PIF revenue to be d for the Tri-Area Sewage TreatmentaI WHEREAS, S, the funds thus far transferred erred have been used to service debt related to the dedicated to the facility; and WHEREAS, at the 50% rate the Tri-Area Sewer Fund will collect approximately 0:0:0: more than needed to retire the debt; and WHEREAS, county staff briefed the PIF Board on this issue and recommended the Jefferson County •#` be amended to establish a flat paymentof an amount ! d accumulate funds in the exact amount needed to retire the debt, which would be $240,000 per .. beginning .r and WHEREAS, this proposed change would rake significant ca:r t funds available to other eligible public entities; and WHEREAS, the PIF Board voted unanimously on June 16, 2021 to recommend that the Board of County Commissioners approve such amendment to county code; and Commissioners NO W, THEREFORE, BE IT RESOL VED that the Jefferson County Board of directs the Jefferson- amendment to sections 3.28.030(2)(b) and 3.36.0:30: as indicated in Exhibit A, attached. Carolyn Gallaway, Clerk of the ward.. 6 roll J, We_ Date Dean, Chair Heidi Eisenhour,1"_ ember Section 3.28.030(2)(b) as it currently reads: b) To finance the planning, design and construction of the tri-area sewer system using 50 percent of monies collected under this chapter to the tri-area sewer fund, pursuant to JCC 3.36.030. In addition, after consultation with the public infrastructure fund board, additional public infrastructure funds may be awarded to the tri-area sewer system as an eligible public facility, pursuant to subsection (2)(a) of this section, is amended to read: b) To finance the planning, design and construction of the tri-area sewer system using $240,000 annually of monies collected under this chapter to the tri-area sewer fund, pursuant to JCC 3.36.030. In addition, after consultation with the public infrastructure fund board, additional public infrastructure funds may be awarded to the tri-area sewer system as an eligible public facility, pursuant to subsection (2) (a) of this section; Section 3.36.030 as it currently reads: Of the funds provided to the county under RCW 82.14.370 50 percent shall be dedicated to the tri-area sewer fund for the planning, design and construction of the tri-area sewer system. In addition, after consultation with the public infrastructure fund board, additional funds provided to the county under RCW 82.14.370 may be awarded for the tri-area sewer system as an eligible public facty, pursuant to jCC 3.28.030(2)(a). MM-107041 Of the funds provided to the county under RCW 82.14.370 $240,000 shall be dedicated annually to the tri-area sewer fund for the planning, design and construction of the tri-area sewer system. In addition, after consultation with the public infrastructure fund board, additional funds provided to the county under RCW 82.14.370 may be awarded for the tri-area sewer system as an eligible public facility, pursuant to JCC 3.28.030(2)(a).