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HomeMy WebLinkAboutM030804 District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of March 8, 2004 Commissioner Dan Titterness called the meeting to order in the absence of Chairman Glen Huntingford. Commissioner Patrick Rodgers was present. COMMISSIONERS' BRIEFING: Commissioner Titterness reviewed a letter from the State Department of Health regarding a general sewer plan for Irondale and Port Hadlock. He also noted that he attended the Legislative Steering Committee meeting in Olympia last Friday where primary election systems were discussed. Commissioner Rodgers reported on the NACO conference he attended in Washington DC last week where he focused on economic and workforce development. Jefferson County Health and Human Services Proposed Fee Amendments: Health and Human Services Director Jean Baldwin explained that changes are being proposed for various Health Department services, along with fee schedule language changes for clarity purposes. Medical and nursing services fees will be aligned with DSHS fees. Those affected services include: immunizations, lab fees, medications, and vital records. Certain Environmental Health and Animal Services fees will also be changed. The most significant changes to Environmental Health fees have to do with septic systems. The Health Department has been implementing a system to get all onsite septic systems inspected on a regular basis. In the past inspection activities have been funded by grants, inspection fees, permit fees and current expense. The Health Department is proposing a $20.00 filing fee for the evaluation of existing septic system reports submitted by third party inspectors. This funding shift will put an increased reliance on current system users rather than new development. Current system users benefit from the Health Department's Operation and Maintenance education program. Classes were provided to 450 homeowners and 205 real estate and on site sewage professionals in 2002-2003. She presented a copy ofthe results of a survey conducted 6 months following the classes that indicated 94% of those surveyed felt that the classes should continue and 85% rated it 8 on a scale of 1-10 for usefulness. A notice is on the Consent Agenda scheduling a hearing with the Commissioners on the proposed fee amendments for Monday, March 22, 2004 at 10:05 a.m. Comprehensive Plan Amendment Cycle Timeline: Director of Community Development Al Scalf reported that there are statutory obligations to amend the County's Comprehensive Plan which include various minimum requirements. Additionally, Section 9 ofthe Unified Development Code (UDC) requires that the Planning Commission update the Comprehensive Plan every five years beginning in 2002. The Commissioners will meet with a subcommittee to discuss how best to satisfy the statutory obligations and still meet community needs. Page 1 Commissioners Meeting Minutes: Week of March 8, 2004 (J"""'" ."....... "':''!. :: .. .. ~ 1,r~\'l¡j ~..,.,,-.. COUNTY ADMINISTRATOR'S BRIEFING: County Administrator David Goldsmith reported on the following: . He will be out of town beginning Wednesday through the rest of the week. Central Services Director Allen Sartin will be available in his absence. . The Retrospective Rating Program offered through the Washington State Association of Counties (WSAC) allows for the administration and budgeting of loss prevention costs with regard to Labor and Industry claims. The Pool has underfunded L & I due to rate increases, claim closure delays, and low estimations. (See Item Later in Minutes) · Environmental Health and the Department of Community Development met with the Code Enforcement Officer last week to review the unification of this newly created position with policies already in place. PUBLIC COMMENT PERIOD: The following comments were made: a letter regarding radiological weapons and munitions being shipped through Jefferson County communities and being stored on Indian Island was submitted and read into the record; an offer to assist the County with its L & I program, and a request for clarification about Conservation Futures funding being used to purchase property to protect the City's gateway which is not the County's role or responsibility; safeguards need to be in place for the shipment of weapons and radioactive materials on County roads; the County shouldn't buy property for the City just for aesthetics and how much more land can we afford to take off the tax rolls; support for Fred Hill Materials because cement is a necessity and a barge system is safer than many trucks on the roads; combining the City and County Emergency Management Plans and involving the Navy in the planning process due to the proximity of the Naval Base on Indian Island; Jefferson County is in good standing to meet grant application requirements for FEMA funding; years ago the Navy kept munitions underground on Indian Island and there has never been any problems; there have been "close calls" and it doesn't matter if weapons are kept underground or above ground, the risk exists and the City and County need to be aware of the Navy's Emergency Management plans. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Rodgers moved to approve all the items on the Consent Agenda as presented. Commissioner Titterness seconded the motion. The motion carried. 1. RESOLUTION NO. 07-04 re: Establishing the Assessor's Plat of Nicholson's Irondale Reservoir Addition 2. RESOLUTION NO. 08-04 re: Building Access for County Employees at the County Courthouse 3. HEARING NOTICE re: Health and Human Services Fees; Hearing Scheduled for Monday, March 22,2004 at 10:05 a.m. in the Commissioners' Chambers 4. BID AWARD re: Vendor Supply of Asphalt Concrete for 2004 Maintenance Projects on Various County Roadways; Asphalt Class B West Jefferson County, Lakeside Industries; and Asphalt Class B East Jefferson County and MC250 Cold Mix East/West Jefferson County, Ace Paving Company, Inc. 5. AGREEMENT, Interlocal re: AIDS Omnibus Services; Jefferson County Health and Human Services; Clark County Health Department 6. AGREEMENT re: Provision of Functional Family Therapy Services; Jefferson County Juvenile and Family Court Services; Jefferson County Community Network Page 2 Commissioners Meeting Minutes: Week of March 8, 2004 '!J".'" "." ~.... ........... .1~ ~~¡N I~...:..~'... 7. AGREEMENT re: Provision of Functional Family Therapy Services; Jefferson County Juvenile and Family Court Services; Wellspring Therapy Services, Michael and Jane Ryan 8. AGREEMENT re: Solid Waste Services for Rehab the Lab Program; Removal and Disposal of Hazardous Chemicals Accumulated in High School Science Laboratories in Qui1cene, Port Townsend, Chimacum, and Sequim (Clallam County) School Districts, Project No. SW1638; Jefferson County Public Works; Envirotech Systems, Inc. 9. Request for Waiver of Tipping Fee at the Solid Waste Transfer Station for Groups Participating in the Fourteenth Annual All-Volunteer "Earth Day Cleanup" for One Day Only in April 2004; Jefferson County Health and Human Services, Environmental Health Division 10. Advisory Board Resignation and Appointment; City of Port Townsend's Representative on the Solid Waste Advisory Committee; Resigning Member Catharine Robinson and Appointed Member John Merchant; Term Expires April 26, 2005 11. Advisory Board Reappointment; Solid Waste Advisory Committee; Vicki Beaver to Serve a Two (2) Year Term Expiring November 19, 2005 12. Advisory Board Reappointment; Developmental Disabilities Advisory Board; Amber Faulkner to Serve a Three (3) Year Term Expiring July 10, 2006 Bob Hamlin, Emergency Management Program Manager re: 1) Joint Natural Hazards Mitigation Planning Grant; and 2) Emergency Management Update: Joint Natural Hazards Mitigation Planning Grant: The City of Port Townsend is taking the lead on this joint plan which is being prepared by both the City and Jefferson County. All communities are required to have a strategy in place by the year 2020 or FEMA will reduce its share of federal funding. Counties must find out what grants are available and apply for their share of the funding for this mandate. Mitigation planning funding is determined by previous disaster declarations. FEMA is required to set aside 7% of the funding expended on previous disasters to be used for planning and mitigation of future disasters. This process is being coordinated by David Wright, a consultant for the City of Port Townsend. The Washington State Military Department, Emergency Management Division will be reviewing grant applications in July. It is anticipated that 75% will be federally funded, while the remaining 25% will be split between the State, Jefferson County and the City of Port Townsend, possibly at a 50/50 split with the State's share 12.5% and a required match from the City and County of at least 12.5% depending upon the level of State funding available. Bob Hamlin noted that many strategies are already in place as part of land use regulations, building codes, etc. He is the contact person for the County and can be reached through the Jefferson County Sheriff s Office. Public Comments: David Jenkins questioned if the County is aware of any available grants for the purpose of providing funding for training and responding to man-made technological or hazardous material disasters? Bob Hamlin replied that Emergency Management funding sources have been fairly lucrative as a result of Homeland Security. These types of grants are available and have been actively pursued and successfully awarded. Page 3 Commissioners Meeting Minutes: Week of March 8, 2004 Ð ~ Emergencv Management Uvdate: RCW 38.52.010 requires a plan be prepared that addresses disaster mitigation, preparedness, response and recovery capabilities. The initial step in the development of this plan was the preparation of a document titled "Hazard Identification and Vulnerability Assessment" that was completed last year. Bob Hamlin is actively involved in the community through the Emergency Management Program. The Emergency Management program administration includes a part-time logistics assistant and an extensive volunteer program with approximately 121 volunteers and nine self-started neighborhood preparedness volunteer groups located in areas such as North Beach, Port Ludlow and Kala Point. Volunteer groups are also being established in Brinnon and Coyle. The purpose of the neighborhood preparedness groups is to prepare to meet the needs at their level which reduces the demand on the County's already limited resources. As a result, Homeland Security funding was used to retain a part-time/temporary public outreach coordinator for the sole purpose of connecting with the communities and neighborhood groups. He added that a good relationship exists with the Hoh Tribe, however, improving connections with the entire west end of Jefferson County and being able to meet the particular needs of that area is also a priority. Community Program Updates: · The City and County are working together to share Emergency Management services and the City will be responsible for doing some of the hazard mitigation planning. It was noted that the City will be constructing a new fire station facility which will contain an alternate Emergency Operations Center. · Funding was received in support of a tsunami warning system which allowed for the installation of a tsunami siren alarm at the Port of Port Townsend. · There has been involvement with the local schools emergency planning process to develop emergency plans for each school in Port Townsend and Jefferson County. · Thanks to the efforts of JEFFCOM Director Tracy Stringer, Jefferson County will be connected to a warning circuit known as the National Orange System which is hardwired and micro-wave based and covers the entire United States. This voice transmission system focuses on civil defense and will be installed in our facility within the next two weeks. Typically communities of our size do not qualify for this type of system. · During the physical move of the Emergency Management Department into the new Emergency Operations Center (EOC) facility the emergency alert system will not be in operation. There is an agreement in place with the Washington State Emergency Management Agency to take over that responsibility during that time. Commissioner Rodgers advised that residents of Port Ludlow are concerned about the horn/siren system and fire response during this time. Bob Hamlin will address their concerns. · Homeland Security funding was plentiful and without organization when it was first established. Funding is now divided between the State regions based on population and hazard vulnerability factors. Jefferson County is located in region 2 of 10 regions in the Page 4 Commissioners Meeting Minutes: Week of March 8, 2004 ;!J"'" "'\ ~. ". '.~. ~ ~ 1.\JI1..,,"'· State. This funding will not be sustained at its current level, so we must get as much accomplished as is possible. The program should be institutionalized over time to prevent dependency on this funding. · Other outreach programs in progress include the citizen corp. The Executive Committee for this program includes Bob Hamlin, the Clallam County Director of Emergency Management, Red Cross, Salvation Army and Olympic Community Action Program (OlyCAP). In conclusion, the goal is to complete the Emergency Management Program as well as the joint program with the City and insure that they comply with local, state and federal requirements, and get moved into the new Emergency Operations Center (EOC) by January 1, 2005. David Goldsmith asked about public concerns regarding Indian Island and how Emergency Management is working with the Navy on hazard mitigation planning relating to the transportation of hazardous materials? Bob Hamlin replied that the assessment plan includes Indian Island. He realizes there is community concern and stated that he is not an expert in munitions. The Navy is a good neighbor and is working with Emergency Management, however, some information relates to national security which prevents our involvement. There has been a great deal of communication with the Navy and they are not withholding any information that can be released or disclosed. In his view the threat is not as significant as is perceived by others. He acknowledges that there is a certain degree of threat with the storing and transporting of munitions, however, the Navy is well trained and has an excellent safety record. It was questioned whether grant funding could be used to prepare and respond to potential accidents with radiological weapons? Bob Hamlin responded that nuclear response is not within the realm of Jefferson County's budget and beyond the County's capability. Public Comments: Gail Jenkins noted that FEMA recognizes radiological materials are located on Indian Island and suggested that the County seek specific munition hazard grants to be used to prepare and respond to potential accidents involving those weapons. Pat Horton noted that she has done a great deal of research on this matter and there are grants available for munitions hazard planning. Bob Hamlin will be attending a public forum with interested parties to address their concerns. Deed for the Sale of Surplus County Property to the City of Port Townsend: David Goldsmith explained that on January 5th the Board approved the transfer and sale of 4 parcels to the City of Port Townsend. Three of the parcels are wetlands located on the edge ofKah Tai Lagoon and the other parcel is a walkway/alley between Bank of America and the Green Eyeshade on Water Street. Now there is a fifth parcel to be added to this transaction which is also located near Kah Tai Lagoon. Page 5 Commissioners Meeting Minutes: Week of March 8, 2004 !J'.""'"' l··.·....·.······.·.··~ ~1\'/J~~,'\''''' After reviewing a map outlining the specific location of the parcels, Commissioner Rodgers moved to direct the Treasurer to proceed with the Deed to transfer the following five parcels to the City of Port Townsend: 991400901; 991401 702; 948 300202; 948 300205; and 989704204. Commissioner Titterness seconded the motion. The motion carried. Memorandum of Understanding and Membership Agreement; Washington State Association of Counties Retrospective Rating Program: David Goldsmith reported during his briefing that this program is offered through the Washington State Association of Counties (WSAC) and allows for the administration and budgeting of loss prevention costs with regard to L & I claims. He recommends that Jefferson County enter into this agreement which has a term of one year. Human Resources Manager Lorna Delaney will be the County's contact person and serve as its representative on the Retrospective Rating Advisory Committee. Commissioners Rodgers moved to approve the Memorandum of Understanding and Membership Agreement authorizing Jefferson County to enter into the Retrospective Rating Program. Commissioner Titterness seconded the motion. The motion carried. The meeting was recessed at the close of business on Monday and reconvened on Tuesday at 10:00 a.m. All 3 Commissioners were present. After opening the meeting, the Board met in Executive Session from 10:00 a.m. to 12:00 p.m. with the County Administrator, Human Resources Manager and Personnel Consultant regarding collective bargaining. MEETING ADJOURNED .~ .~ ,~ ,; 'T ~ 1 f¡f JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: .' )t '.;1~: ... '" v (.... ^.. ., I ~ " : \ I I ;. ::' , .\ ' ~ ~.t; I,'. ......J ' (Excused Absence) Glen Hunt' gford, Chair ..: ,/"\ >. - .~ .' .' AE}EST' (~,./ . ' ) ì 'R . ..- ~Lt;j~ ,;3\' i'i{t<:¡ . L/ Deputy Clerk ofthe Board · Page 6