HomeMy WebLinkAbout2021 Proposal Checklist.2
2021 Proposal Checklist
Service Proposal for Tourism Promotion Activities
Organization Name
Event Name, if different
Proposed Contract Amount:
$
Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete proposals or proposals submitted after
the deadline will not be considered by the Jefferson County Lodging Tax Advisory
Committee.
To be eligible for consideration, your application must be signed, dated, and include the
following items in the listed order. Please sequentially number all of the pages in your
proposal on the upper right hand side of each page. On the blank line next to each item,
please indicate the page number(s) within your proposal for the requested items.
1. _______ Signed and Dated Proposal Summary Sheet
2. _______ Section 1 - Itemized list of proposed services and estimated costs.
3. _______ Section 2 - Proposal Questions.
4. _______ Section 3 - Proposed 2021 promotion, facility, event or activity budget.
5. _______ Section 3 - 2020 budget and year-to-date income and expense statement(s).
6. _______ Section 3 - List of names and addresses of the organization’s current Board of
Directors. Name and contact information for event chairperson, if applicable.
7. _______ Section 3 - Optional work samples such as season brochures, promotional
materials, reviews, news/magazine articles, etc (maximum of 5 separate
pieces)
To be considered, a fully completed and signed original application with supporting
documents must be received and date stamped at the Jefferson County Administrator’s
Office, 1820 Jefferson Street, Port Townsend, WA 98368 by 4:30 p.m. on July 30, 2021.
Documents submitted to the County are public records, potentially eligible for
release.
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JEFFERSON COUNTY Application Deadline: July 30, 2021 at 4:30 p.m.
TOURISM PROMOTION PROGRAM • APPLICATION FOR FUNDING
Name of Organization________________________ Web Site__________________________
Mailing Address:______________________________________________________________
Contact Person: ____________________ E-Mail:_________________ Phone: ____________
Funding Title:_________________________________________________________________
Funding Dates:_________________________________________________________________
Amount Requested: $_____________________________
Signature of Authorized Representative____________________________________
TYPE OF PROPOSAL (CHECK ALL APPLICABLE):
TOURISM PROMOTION/MARKETING
OPERATION OF A SPECIAL EVENT/FESTIVAL DESIGNED TO ATTRACT TOURISTS
OPERATION OF A TOURISM-RELATED FACILITY OWNED BY/OPERATED BY NON-PROFIT ORGANIZATION
OPERATION AND/OR CAPITAL EXPENDITURE OF A TOURISM-RELATED FACILITY OWNED BY A MUNICIPALITY
SUBMISSION REQUIREMENTS:
• A one-page budget including all income and expenses for the entire funding request (including matching
funds and in-kind contributions) and clearly itemizing or detailing expenses for which County lodging
tax dollars will be used.
• Documentation of non-profit or government status.
• List of Board of Directors.
• Your organization’s most recent financial statement, Form 990, or tax return. Other documentation
showing financial viability may be submitted if organization is newly created.
• A document up to three pages including a description of the proposed funding request with an
explanation of how it will assist in building tourism and/or promoting events or activities that will bring
overnight tourists to Jefferson County. Include examples and plans for marketing, performance
indicators and future sustainability.
• If the application is not fully complete, the application will not be reviewed.
Send Completed Application and Required Documentation to:
Jefferson County Administrator’s Office
P.O. Box 1220
Port Townsend, WA 98368
APPLICANT INFORMATION TYPE OF PROPOSAL SUBMISSION REQUIREMENTS All documentation must be received by deadline and contain ALL submission requirements to be
considered for funding. Please provide 1 original and 6 copies of submission package.
Questions? Call Leslie Locke at 360.385.9102 or e-mail llocke@co.jefferson.wa.us
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2021 Proposal Summary Sheet
Proposal for Tourism Promotion Activities
Proposal Deadline: July 30, 2021 at 4:30 pm (received, not postmarked)
Address To: Jefferson County Lodging Tax Advisory Committee
Mailing Address: P.O. Box 1220, Port Townsend WA 98368
Delivery Address: Jefferson County, County Administrator’s Office, 1820 Jefferson Street, Port
Townsend, WA 98368
Organization Name
Organization Address
Contact Name
Contact Address
Day Phone Evening or Cell Phone
E-Mail Address
Facility/Event/Activity Name (if
applicable)
Total Lodging Tax Request: $
Estimated 2021 organizational
operating budget (Incl. Lodging
Tax Funds)
$
If asking for funds for a specific
event, list other cash funding
sources and dollar amounts
budgeted for this project.
Note: This section is only due for
specific event and festival
funding requests.
Funding Source Dollar Amount
$
$
$
$
$
$
Total Project Revenue Budget $
Did your organization receive Lodging Tax Funds from the County in 2021? _____yes _____ no
I understand that if my organization’s proposal for tourism promotion activities is approved by
the County that my organization will enter into a contract with the County to provide the
contracted services up to the maximum contract amount. I understand that the proposal
herein is a public record potentially eligible for public release.
Sign Name: Date:
Print Name and Title:
Please type (10 point or larger) or legibly print in ink.
To be considered: all questions must be answered; all requested documents provided; this form must be
signed and dated filed by July 30, 2021.