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HomeMy WebLinkAbout080221ca13 ��wDRAFT , , , `i,s,„,N-0,o- MINUTE S Jefferson County Board of Commissioners Regular Meeting — July 19, 2021, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time, followed by the Pledge of Allegiance. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment welcoming Commissioner Eisenhour to the Board, in-person meetings and thanking past County Administrator Philip Morley for his work with the County. • Comment regarding the Vaccine Adverse Event Reporting System(VAERS)program usage for determining vaccine side effects, and various health issues experienced after receiving the COVID-19 vaccines. • Comment regarding the Homeless Encampment relocation. • Comment regarding disapproval of the reciting of the Pledge of Allegiance, and disagreement of comments for those speaking against the new COVID-19 vaccine. • Comment regarding disagreement of those speaking against the new COVID-19 vaccines, anti- military weapons should not be in civilian hands, and implementing a fireworks ban in Jefferson County. • Comment thanking Commissioner Brotherton for visiting the Jefferson County Sportsmens Association to discuss their noise abatement system,provided information regarding more deaths in California are attributed to knives than guns, and thanked the Commissioners for holding in- person meetings. The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. The Commissioners discussed the reciting of the Pledge of Allegiance. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The Commissioners discussed the Zoom live- captioning feature. 1. RESOLUTION NO. 39-21 re: Declare Certain Personal Property as Surplus and Authorize Disposal 2. RESOLUTION NO. 40-21 re: Increasing Petty Cash in the Solid Waste Fund 1 i DRAFT Commissioners Meeting Minutes of July 19, 2021 3. AGREEMENT re: County Program to Provide Staff/Family Consultation Services; In the Amount of Fee for Service; Jefferson County Public Health: Washington State Department of Social & Health Services (DSHS) 4. AGREEMENT, Amendment No. 1 re: Infant Mental Health Reflective Supervision Consultation; In the Amount of$2,470; Jefferson County Public Health; Gina Veloni 5. AGREEMENT re: Amendment No. 5 re: Big Quilcene Riparian Protection; Increase the project administration rate from 5%to 5.97%; In the Amount from $11,500: Jefferson County Public Health; Washington State Recreation and Conservation Office (RCO) 6. AGREEMENT re: For Self-Determination and Self-Advocacy Services/Education; In the Amount of$10,000.00; Jefferson County Public Health: Professional Services Agreement with People First of Washington State 7. AGREEMENT re: Snow Creek Road MP 0.84 Culvert Replacement; County Project Number 18020310; Jefferson County Department of Public Works; Hazard Mitigation Grant Agreement with the Washington State Military Department 8. AGREEMENT re: SR 19 Rhody Drive Pedestrian/Bike Improvements; In the Amount of $127,060; Project Prospectus and Local Agency Agreement; Jefferson County Department of Public Works; Washington State Department of Transportation 9. MOTION re: Board of County Commissioners to Approve a Budget for the Salaries and Benefits Related to two (2) Positions; 1) Finance Manager; and 2) Grant Administrator 10. Payment of Jefferson County Vouchers/Warrants Dated July 12, 2021 Totaling $960,099.46 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 11. Payment of Jefferson County Payroll Warrants Dated July 9, 2021 Totaling $140,323.43 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) WEEKLY UPDATE re: COVID-19: Chair Dean welcomed Dr. Allison Berry to her new role as Jefferson County's Public Health Officer. She and Deputy Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County. The Commissioners thanked Dr. Locke for his service to Jefferson County. BID OPENING re: Recycling Request for Proposals (RFP): Solid Waste Manager Al Cairns was present for the bid opening and stated there was no estimate for cost of services. He opened two bids: 1) Skookum Contract Services; and 2) Waste Connections Incorporated. Clerk of the Board Carolyn Gallaway noted that typically there is a bid amount stated during the bid openings. Due to the complexity of the bids received, Solid Waste Manager Cairns stated that he will compile the information and report back to the Board at 1:30 p.m. The meeting was recessed at 10:36 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners and Interim County Administrator reviewed their upcoming meetings and discussed recent meetings they attended. DISCUSSION re: Housing Capital Needs with Housing Providers: Chair Dean stated that the American Rescue Plan Act (ARPA) funds have been requested for various housing issues within Jefferson County. The following local housing providers were present: Bayside Housing Executive 2 DRAFT Commissioners Meeting Minutes of July 19, 2021 Director Gary Keister, Bayside Housing Board member Steve Moore, Habitat for Humanity Executive Director Jamie Maciejewski, Dove House Advocacy Executive Director Beulah Kingsolver, OlyCAP Executive Director Cherish Cronmiller, and Peninsula Housing Authority Executive Director Sarah Martinez. Commissioner Brotherton commented on a recent Shelter Team meeting and reported on the properties they reviewed for potential Homeless Encampment or affordable housing properties. He reviewed potential housing grants. The meeting was recessed at 12:32 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. BID OPENING re: Recycling Request for Proposals (RFP)-Continued: Solid Waste Manager Al Cairns reviewed the two bids received. He explained that both bidders proposed very different types of services, hence the varied bids shown below. Skookum Contract Services - Total bid: $2,977,715 Waste Connections Inc-Total bid: $2,329,605 Skookum Contract Services Period Annual fee Annual Facility Total Lease Year 1 $582,046 $10,800 $571,246 Year 2 $593,946 $10,800 $583,146 Year 3 $606,092 $10,800 $595,292 Year 4 $618,489 $10,800 $607,689 Year 5 $631,142 $10,800 $620,342 Totals: $3,031,715 $54,000 $2,977,715 Waste Connections,Inc. Period Annual Fee Annual Facility Total Lease Year 1 $455,200 $12,000 $443,200 Year 2 $466,580 $12,300 $454,280 Year 3 $478,245 $12,608 $465,637 Year 4 $490,201 $12,923 $477,278 Year 5 $502,456 $13,246 $489,210 Totals: $2,392,681 $63,076 $2,329,605 Item of Consideration Skookum Waste Connections Accepted Materials Same mix Plastic l's& 2's, Glass out Collection 9 Drop Box sites Curbside by subscription Contamination Reduction On-site attendant Direct customer contact County Facility County repairs No repairs Use/Modifications 3 DRAFT Commissioners Meeting Minutes of July 19, 2021 Commodity Sales County retains sales County retains sales Basel convention compliance Yes Yes City of Port Townsend n/a Concurrence needed Staff will review bids with the Solid Waste Advisory Committee (SWAC) and recommend a bid award at a future meeting. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to discuss • Fire presentation • Housing Capital Needs—Continued: After discussion, Commissioner Eisenhour moved to authorize the Interim County Administrator to enter into a Purchase and Sale Agreement(PSA) with the Mill Road property. Commissioner Brotherton seconded the motion. After a brief discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. • Jefferson Community School/Transitional Housing • Childcare issues The meeting was recessed at 3:13 p.m. and reconvened at 3:26 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Creation of a Community Recovery Fund: The Commissioners discussed ARPA and residual CARES Act funding to distribute to local entities as follows: Agency/Project Amount Fund CARES Residual Funds available: $950,000 School Districts support $200,000 CARES PW revenue loss $350,000 CARES YMCA $50,000 CARES Maritime Center $50,000 CARES JPH Child Care $50,000 CARES Trinity Church Grant $20,000 CARES Broadband $35,000 CARES $755,000 Residual remaining: $195,000 Up to $190,000 to the PUD for Hotspots with remaining CARES funds 4 DRAFT Commissioners Meeting Minutes of July 19, 2021 ARPA 1st Tranche available: $3,129,000 Jefferson Community School $2,000,000 ARPA Mill Road Property $1,000,000 ARPA Jefferson PUD $150,000 ARPA Port of Port Townsend $150,000 ARPA $3,300,000 Residual remaining: (-$171,000) JCS and Mill Rd Property will be phased. Later ARPA funds will cover deficit • Economic Development Council (EDC); Executive Director recruitment update • Meeting wrap-up NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:24 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 5 ,,$.„ e.----,, 4,,, , , __. ,, RAFT .,. ,,, ..__- 9,s'ili 6C(:) MINUTES Jefferson County Board of Commissioners Special Meeting — July 19, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:58 p.m. by Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1 (-. -4 •-• DRAFT , .e: 9SN7tiii��~ ,_ MINUTES Jefferson County Board of Commissioners Regular Meeting — July 26, 2021, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time, followed by the Pledge of Allegiance. Commissioner Brotherton stated there is a Veterans Stand Down event happening today. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding shooting noise and restrictions at the Jefferson County Sportsmens Association. The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. Chair Dean opened the floor to allow for an additional public comment. • Comment regarding the breakthrough cases and deaths as a result of the COVID-19 vaccination and limited immunity. The Commissioners addressed the comment received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 42-21 re: Quilcene Rural Drop Box Petty Cash Fund, Amends Resolution No. 40-21 2. AGREEMENT No. ICA 22024 re: Court Improvement Coordinators as part of the Family and Juvenile Services Improvement Plan; In the Amount of$14,420; Jefferson County Juvenile Services; Administrative Office of the Courts 3. AGREEMENT re: School Based Substance Use Prevention Mental Health Services; In the Amount of$10,200; Jefferson County Public Health; MCS Counseling Group LLC 4. AGREEMENT re: Nurse Family Partnership Supervisor; In the Amount not to exceed $71,327.04; Jefferson County Public Health; Kitsap County Public Health District 1 DRAFT Commissioners Meeting Minutes of July 26, 2021 5. AGREEMENT re: Implement Coordinated Tobacco, Vapor and Marijuana Product Prevention and Intervention Strategies; In the Amount of$27,381; Jefferson County Public Health; Kitsap Public Health District 6. AGREEMENT re: Pollution Prevention Assistance Partnership; In the Amount of$252,077.28; Jefferson County Environmental Public Health; Washington State Department of Ecology 7. REQUEST FOR APPROVAL re: Use of Grant Funds for Association of Food and Drug Officials (AFDO) for Food Safety Projects; In the Amount of$3,640 8. REQUEST FOR APPROVAL re: Residual CARES Act and American Rescue Plan Act (ARPA) First Tranche Funding Commitments 9. MINUTES re: Regular Meeting Minutes of July 6, 2021, and Regular Meeting Minutes of July 12, 2021, and Special Meeting Minutes of July 12, 2021 10. Payment of Jefferson County Vouchers/Warrants Dated July 12, 2021 Totaling $244,759.49 and Dated July 19, 2021 Totaling $1,333,509.62 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 11. Payment of Jefferson County Payroll Warrants Dated July 20, 2021 Totaling $66,711.21 and A/P Warrants Done by Payroll Dated July 20,2021 Totaling $13,354.84 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended and reviewed their meeting schedules. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry and Deputy Health Officer Thomas Locke provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a COVID-19 situation report and provided an update on the Housing Eviction Moratorium and nearby wildfires. HEARING re: 2021 Second Quarter Budget Appropriations/Extensions; Various County Departments: Interim County Administrator Mark McCauley reviewed the various budget appropriations and extensions with the Board. Chair Dean opened the hearing to allow for public testimony. The following members of the public provided testimony: Tom Thiersch. Hearing no further testimony, Chair Dean closed the public hearing. After deliberations, Commissioner Eisenhour moved to approve RESOLUTION NO. 43-21 re: 2021 Second Quarter Budget Appropriations/Extensions; Various County Departments. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:00 a.m. and reconvened at 11:04 a.m. with all three Commissioners present. HEARING re: Amending Jefferson County Code (JCC) Sections 3.28.030(2)(b) and 3.36.030 re: Public Infrastructure Fund (PIF) Distribution: Interim County Administrator Mark McCauley explained the per current Jefferson County Code, it is required that 50% of monies collected 2 A Commissioners Meeting Minutes of July 26, 2021 under Chapter 3.28 JCC be transferred to the Tri-Area Sewer Fund to finance the planning, design and construction of a sewage treatment facility. The Tri-Area Sewer Fund will accumulate significantly more funds than are required to retire the debt in 2032. A flat payment of$240,000 will provide just enough funding to retire the debt, and the PIF Board concurred this at their June 16, 2021 meeting. Chair Dean opened the hearing to allow for public testimony. Hearing no testimony, she closed the public hearing. After deliberations, Commissioner Eisenhour moved to amend Jefferson County Code sections to change the annual PIF fund transfer to the Tri-Area Sewer from 50%of the revenue to a flat rate of$240,000. Chair Dean noted the Ordinance needs to be approved. Commissioner Eisenhour rescinded her motion to restate. She moved to adopt ORDINANCE NO. 04-0726-21 re: Amending Jefferson County Code Sections 3.28.030(2)(b) and 3.36.030 which changes the allocation to the Public Infrastructure Fund. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION re: Establishing Objectives and Procedures for the 2022 County Budget: Interim County Administrator Mark McCauley explained the budget process. Chair Dean reviewed her proposed amendments to the resolution with the Board. After discussion and further edits, Commissioner Eisenhour moved to approve RESOLUTION NO. 44-21 re: Establishment of Objectives and Procedures for the 2022/2023 Budget, as amended. Commissioner Brotherton seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS re: American Rescue Plan Act (ARPA)/Residual CARES Act Funding: Interim County Administrator Mark McCauley requested a motion regarding distribution of the ARPA and CARES Act funding. After a brief discussion, Commissioner Brotherton moved to authorize the Interim County Administrator to execute approved expenses with ARPA and residual CARES monies. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS: DISCUSSION re: Indoor Masking Policy: The Commissioners discussed what to present at the upcoming noon Quarterly Elected Officials/Department Directors meeting regarding an updated indoor masking policy. The meeting was recessed at 11:47 a.m. and reconvened at 12:03 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:06 p.m. and reconvened at 1:31 p.m. All three Commissioners were present for the afternoon session. BRIEFING re: Status of Refunds Related to the Blake Decision: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and County Clerk Ruth Gordon were present to discuss the issue. Chief DPA Hunsucker reviewed Legislation on funding, the Administrative Office of the Courts (AOC) fact sheet, Washington State Association of Counties (WSAC)'s response to the AOC and next steps. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:15 p.m. Chair Dean announced that the Executive Session will be held from 2:11 p.m. to 2:26 p.m. with the Interim County Administrator/Central Services Director, Chief Civil Deputy Prosecuting Attorney and County Clerk regarding Attorney-Client Privilege, Potential Litigation under exemption 3 Commissioners Meeting Minutes of July 26, 2021 RCW 42.30.110(l)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 2:29 p.m. Chair Dean announced that the Board will be extending the Executive Session from 2:30 p.m. to 2:50 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:52 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator Mark McCauley reviewed the following with the Board. • Review of items to discuss • Board of County Commissioners Special Meeting re: Indoor Masking Directive • Agenda Structure re: Commissioner Briefing and Calendar Coordination • Workshop list—review • Commissioners Briefing Session—Continued • Calendar Coordination • Homeless Housing update • Cape George; signage regarding Homeless Encampment site • Legislative Update • Meeting wrap up NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:31 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 4 ON Co ` DRAFT -4„,NG,cp MINUTES Jefferson County Board of Commissioners Special Meeting — July 28, 2021, 1:00 p.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the Special Meeting to order at the appointed time. The following Elected Officials and Department Directors were present: Sheriff Joe Nole, Treasurer Stacie Prada, Auditor Rose Ann Carroll, County Clerk Ruth Gordon, District Court Administrator Brian Gleason, Public Health Director Vicki Kirkpatrick and Juvenile Services Director Barb Carr. DISCUSSION re: County Facilities Indoor Masking Policy/Visitors Policy: Chair Dean reviewed the information regarding the recommendation to update the County's masking policy. Those in attendance reviewed and made edits to two proposed resolutions. After discussion, the Board approved the following: Commissioner Brotherton moved to approve RESOLUTION NO. 45-21 re: In the Matter of Adopting an Eighth Temporary County Policy Based on Emergency Response to the COVID-10 Pandemic. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve RESOLUTION NO. 46-21 re: In the Matter of Adopting a Resolution Regarding Public Use of County Facilities During COVID-19 by Repealing and Replacing Resolution No. 35-21. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 1:58 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1