HomeMy WebLinkAbout2021 Supplemental Quilcene Historical Museum 2021 Proposal Checklist
Service Proposal for Tourism Promotion Activities
Organization Name Quilcene Historical Museum
Event Name, if different N/A
Proposed Contract Amount: $ 10,906.00
Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete proposals or proposals submitted after
the deadline will not be considered by the Jefferson County Lodging Tax Advisory
Committee.
To be eligible for consideration, your application must be signed, dated, and include the
following items in the listed order. Please sequentially number all of the pages in your
proposal on the upper right hand side of each page. On the blank line next to each item,
please indicate the page number(s) within your proposal for the requested items.
1. x Signed and Dated Proposal Summary Sheet
2. X Section 1 - Itemized list of proposed services and estimated costs.
3. X Section 2 - Proposal Questions. Embedded in Request Narrative.
4. X Section 3 - Proposed 2021 promotion, facility, event or activity budget.
5. X Section 3 - 2020 budget and year-to-date income and expense statement(s).
6. X Section 3 - List of names and addresses of the organization's current Board of
Directors. Name and contact information for event chairperson, if applicable.
7. X Section 3 - Optional work samples such as season brochures, promotional
materials, reviews, news/magazine articles, etc (maximum of 5 separate
pieces)
To be considered, a fully completed and signed original application with supporting
documents must be received and date stamped at the Jefferson County Administrator's
Office, 1820 Jefferson Street, Port Townsend, WA 98368 by 4:30 p.m. on July 30, 2021.
Documents submitted to the County are public records, potentially eligible for
release.
JEFFERSON COUNTY Application Deadline: July 30,2021 at 4:30 p.m.
TOURISM PROMOTION PROGRAM • APPLICATION FOR FUNDING
Zp Name of Organization Quilcene Historical Museum Web Site WorthingtonParkQuilcene.org
Mailing Address: 151 Columbia Street,Quilcene,WA 98376 (PO Box 574)
c Contact Person: Brian P. Cullin E-Mail: bpcullin j to ud .omPhone:571286-8164
Funding Title:LTAC Supplemental
z' Funding Dates: October 2021 -March 2022
a Amount Requested: $10,906.00
a
Signature of Authorized Representative Z-42..., A Cd.A ,,
TYPE OF PROPOSAL(CHECK ALL APPLICABLE):
a.• aTOURISM PROMOTION/MARKETING
0
a ❑ OPERATION OF A SPECIAL EVENT/FESTIVAL DESIGNED TO ATTRACT TOURISTS
O Gh OPERATION OF A TOURISM-RELATED FACILITY OWNED BY/OPERATED BY NON-PROFIT ORGANIZATION
❑ OPERATION AND/OR CAPITAL EXPENDITURE OF A TOURISM-RELATED FACILITY OWNED BY A MUNICIPALITY
SUBMISSION REQUIREMENTS:
• A one-page budget including all income and expenses for the entire funding request(including matching
w funds and in-kind contributions) and clearly itemizing or detailing expenses for which County lodging
tax dollars will be used.
• Documentation of non-profit or government status.
• List of Board of Directors.
a • Your organization's most recent financial statement, Form 990, or tax return. Other documentation
c showing financial viability may be submitted if organization is newly created.
• A document up to three pages including a description of the proposed funding request with an
explanation of how it will assist in building tourism and/or promoting events or activities that will bring
overnight tourists to Jefferson County. Include examples and plans for marketing, performance
indicators and future sustainability.
• If the application is not fully complete, the application will not be reviewed.
Send Completed Application and Required Documentation to:
Jefferson County Administrator's Office
P.O. Box 1220
Port Townsend, WA 98368
All documentation must be received by deadline and contain ALL submission requirements to be
considered for funding.Please provide 1 original and 6 copies of submission package.
Questions?Call Leslie Locke at 360.385.9102 or e-mail llocke@co.jefferson.wa.us
2 of 3
2021 Proposal Summary Sheet
Proposal for Tourism Promotion Activities
Proposal Deadline: July 30, 2021 at 4:30 pm (received, not postmarked)
Address To: Jefferson County Lodging Tax Advisory Committee
Mailing Address: P.O. Box 1220, Port Townsend WA 98368
Delivery Address: Jefferson County, County Administrator's Office, 1820 Jefferson Street, Port
Townsend, WA 98368
Please type(10 point or larger)or legibly print in ink.
To be considered: all questions must be answered;all requested documents provided;this form must be
signed and dated filed by July 30,2021.
Organization Name Quilcene Historical Museum
Organization Address 151 Columbia Street, Quilcene,WA 98376 (PO Box 574)
Contact Name Brian P. Cullin
Contact Address 495 Cascara Drive, Quilcene, WA 98376
Day Phone 360 765-0841 Evening or Cell Phone 571 286-8164
E-Mail Address bpcullin@icloud.com
Facility/Event/Activity Name (if
applicable) Worthington Park
Total Lodging Tax Request: $ 10,906.00
Estimated 2021 organizational
operating budget (Incl. Lodging
Tax Funds) $ 187,819.00
If asking for funds for a specific Funding Source Dollar Amount
event, list other cash funding $
sources and dollar amounts $
budgeted for this project. $
Note: This section is only due for $
specific event and festival $
funding requests. $
Total Project Revenue Budget $
Did your organization receive Lodging Tax Funds from the County in 2021? yes no
I understand that if my organization's proposal for tourism promotion activities is approved by
the County that my organization will enter into a contract with the County to provide the
contracted services up to the maximum contract amount. I understand that the proposal
herein is a public record potentially eligible for public release.
Sign Name: gnu A r!i.A. Date: 29 July 2021
Print Name and Title: Brian P. Cullin, Chair, Quilcene Historical Museum Communications
3 of 3
QHM 2021 LTAC Supplemental Proposed Tourism Promotion Services
in$226Ffiemotion, Info, Conveniences Expense Code # 66112
Worthington Park Brochure
Color Brochure - Online & Print Event/Hotel Promo Package
Design & Print 1,000 By Point Wilson Printing
Rack Distribution - Portland to Bellingham $1,000.00
Direct Mail Campaign
Awareness Mailing Campaign - B2B, B2C in WA, OR, ID, CA, AZ
Design Postcards - By Point Wilson Printing
5,000 Printing, Postage & Distribution - by Olympic Mailing Services $225.00
Cooperative Partnerships Expense Code # 66116 no increase
Web, Social Media, ISP, & Phone Expense Code # 66118 $9,281.00
Website
Website - Booking Pilot Program
Site Migration - By ResNexus, Hospitality eCommerce Platform
Initial Build Costs & 4 month hosting fees $1,980
Content Marketing & SEO - By Point Wilson Printing
Custom site navigation, page layout, custom content $2,750
Email
Hosted & Branded Email Addresses
Sales@, Support@ Dreamhost/Google Workspace email $36.00
Social Media & Digital Marketing Setup - Pilot
Search Engine Business Profiles & Analytics
Bing, Safari, Yahoo, AOL $200.00
Social Media Business Profiles
Instagram, Linkedln, YouTube, Twitter, Yelp, Pinterest $225.00
QHM 2021 LTAC Supplemental Proposed Tourism Promotion Services
National Booking Profiles
TripAdvisor, Kayak, Booking.com, Hotels.com, AirBnB Plus,
Expedia, TheKnot, WeddingWire, RetreatHub, PeerSpace,
UniqueVenues, Wedding-Spot, EventUp, PeerSpace, Splacer,
Cvent, Snappening $700.00
Local Profiles
The Leader Calendar& What's open, Chamber of Commerce,
Enjoypt.com, PtMainStreet.org, PDN Entertainment $100.00
Email Campaign
Awareness Campaign - Send to members, event attendees, contacts on
website, social media, booking sites, and request and share cross-
promotion lists with other Jefferson County non-profits.
Design, Manage via MailChimp - By Point Wilson Printing
$250.00
Booking Online Marketing Campaigns
Four Booking Promos - Oct, Nov, Dec, Feb - By Point Wilson Printing
Online Booking Promotion - B2B, B2C - WA, OR, ID, CA, AZ $800.00
Event Online Marketing Campaigns
Four Event Promos - Oct, Dec, Jan, Mar - By Point Wilson Printing
Online Event Promotion - B2B, B2C - Portland to Bellingham
Across social media, search engines,and local event profiles, calendars $400.00
120 Posters Design & Print - By Point Wilson Printing
Distributed by volunteers throughout Jefferson & Clallam Counties $840.00
Security System Service $1,000.00
Surveillance and monitoring system for collection security
Special Events Promotion & Marketing Expense Code # 66120 no increase
Professional Services, Projects Expense Code # 66122 $400.00
Blog writing ISO Oct-Mar Marketing Campaign
Monthly posts by Barbara Clarke (4X$100) $400.00
Conference, Convention, Meeting Expense Code # 66130 no increase
QHM 2021 LT AC Supplemental Proposed Tourism Promotion Services
Office Expenses, Program Expense Code # 66171 no increase
Postage, Program Expense Code # 66173 no increase
Travel Expense Code # 66195 no increase
Office Expense, Administration Expense Code # 66265 no increase
Postage, Administration Expense Code # 66267 no increase
Printing and Copying, Admin Expense Code # 66269 no increase
Total Request $10,906.00
2021 LTAC Supplemental Request
With the restoration of the Hamilton-Worthington House complete, the Quilcene
Historical Museum has now laid the critical groundwork for a fully operational
events center in the fall of 2021. We have maintained our goal of making
Worthington Park a one-of-a-kind historical and cultural destination with an active
museum, restored Victorian mansion, outdoor performing arts theater, and ten
acres of beautiful grounds. Our museum remains a 501(c)3 nonprofit, operating
without debt, staffed and led by volunteers - with over 37,000 hours of volunteer
effort to date. The fall and winter (October 2021- March 2022) will be a watershed
period for reaching out to audiences beyond our county. Just this summer we
hosted two events that set records in attendance numbers drawing visitors from
locations far beyond our county. We are developing a communications campaign
to effectively build upon significant successes this year to promote and attract
increased numbers of tourists to our events center. This supplemental comes at a
key moment to launch what will be our fully operational facility.
The Museum undertook a strategy for 2021 to prevail and perform - planning to
best navigate the uncertainties of 2021 and stay operationally agile to seize
opportunities as they surface. We have done just that.
This supplemental request comes upon the heels of our hosting two very successful
public events this summer. The successes were rooted in strategic partnerships and
aggressive promotion. In June we hosted the gravel bicycle race, Bon Jon Pedal
Bender, that drew a record 175 participants braving record high temperatures. In
partnership with Peninsula Adventure Sports, the museum promoted the event over
a wide range of media - from conventional to diverse social media outlets. This
athletic competition racked-up the following milestones:
• largest economic event in South Jefferson County since COVID
• largest of three OP Gravel Races - 240 registrants/175 participants
• all but 3 entrants from outside the county (98% from out of county)
• only 15 entrants from OP (9%)
• 13 out-of-state entrants (7%)
• 22% entrants paid for overnight accommodations
This event delivered on two of the highest priorities of LTAC investments: 1)
overnight stays; 2) Visitors from outside the county.
We hosted our second record-setting event less than three weeks later with a circus
performance and an outdoor movie. This event attracted more than 480 visitors - a
record for our park since it's beginning in 2015. We once again marketed this
event through conventional outlets with a reach beyond our county boundaries, as
well as targeting key social media outlets.
As a result of our event promotion in social media, Worthington Park received a
Google Five Star Rating from event attendees. Recognized by Google Search this
rating improves our page ranking in organic search results. The score reflects
quality - critical for increasing awareness and in the research and consideration
stage of selection and buying online.
Our communications strategies have been up to this time event-centric. As our
facility comes fully on-line and integrates its capacity in the next few months, we
are investing our efforts in a marketing campaign that is designed to reach the
widest audience and attract increased numbers of tourists from outside our region.
We already have two major events planned for the fall with the Oyster Races half
marathon and our annual Harvest Festival. We are currently planning with area
partners to host additional public events in the newly restored mansion over the
winter while also providing overnight accommodations.
We have been working closely with a creative group in Jefferson County to expand
our digital marketing reach and cast a wider net with ads in new territories and
tourist magazines, but the website is really our strongest marketing and sales tool
that we need to employ. The site is mission critical to strategically convert new
traffic into clicks, communications, registrations, and reservations - right online.
2021 LTAC Supplemental Request
We are requesting funding that includes establishing an eCommerce site for
Worthington Park that will help to generate more awareness and then convert all of
that traffic into future prospects and new bookings. This will allow us to track
activity as a result of each promotion and make smart adjustments quickly to
keyword content We'll know:
• Number of bookings
• Amount of revenue generated
• Average order value
• Sales performance by product - mansion, room, stage, meadow, event,
membership, etc.
• Sales performance by category - type of event and rental
• eCommerce conversion rate
We are requesting funding to Search Engine Optimize and update the content on
our web pages to support online event registrations, and online venue reservations
to secure overnight stays while tourists are online and actively looking. Also, for
funds to expand business listings on key search engines, social media sites, and
place ads and venue listings on local and national online paid directories and
booking sites along the west coast, in Arizona, California, , Oregon, and Idaho, and
Washington to continuously help to draw visitors to Jefferson County.
We have expanded our operating hours on the weekends to accommodate
increased visitor numbers - offering tours of the mansion and museum. Our
Museum installed a painting collection, on loan from donors, of Northwest artists
(1845 to early 1900`s) at the Hamilton-Worthington House. Our proposal includes
financing for a video surveillance security system to protect the art collection and
furnishings, as well as for a more comprehensive visitor information pamphlet.
The Museum's vision for Worthington Park is to create a gathering place for
visitors to celebrate the history, natural beauty, and unique character of our region.
2021 will be a watershed year to deliver on that vision.
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Quilcene Historical Museum
Summary Income & Expense
2020 YTD
BUDGET Jun-21
Jan-Dec 20 Jan
Ordinary Income/Expense
* Income
4.A•Revenue 129,677.10 30,344.64
4.B•Support 117,926.18 39,614.75
Total Income 247,603.28 69,959.39
Gross Profit 247,603.28 69,959.39
Expense
6.A• Program 54,810.91 28,447.25
6.B•Administration 371.14 902.84
6.0• Fundraising 29.20 0.00
64170•Furnishings 4,273.03 163.50
66900• Reconciliation Discrepancies 300.00 0.00
Total Expense 59,784.28 29,513.59
Net Ordinary Income 187,819.00 40,445.80
* Income includes donations&grants for capital projects
Page 1 of 1 Unaudited Management Report
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Mountain bikers compete in the Bon Jon Pedal Bender west of Quilcene, the
al
final leg of this year's Gravel Unravel, last weekend. (Jesse Major/Peninsula
Adventure Sports)
ADVENTURE P RTS .
Mountain
bikers
heat in Bon
sweltering
Jo n race
1 By Pierre LaBossiere
2 Monday, July 5 2021 2:33pmSPORTsoUTDOORs
3
QUILCENE — More than 100 mountain bike racers from as far away as
Virginia survived some tough climbs and brutal 100-degree heat in the Bon
Jon Pedal Bender, the third and final leg of this year's Gravel Unravel.
The races were put on by Peninsula Adventure Sports.
The Bon Jon wound through the rugged Olympic Mountains between
Quilcene and Blyn on June 26 during the worst of the heat wave. The race
was broken up into three separate races — long (80 miles, 9,000 feet
cumulative climbing), medium (55 miles and 6,000 cumulative feet of
climbing) and short (32 miles and 4,000 feet of climbing). The race was part
of a three-race series, with the other races in the Hoh River and Sol Duc
Valley areas.
The race began and finished at Worthington Park in Quilcene. Lorrie
Mittmann, race director for Peninsula Adventure Sports, said the event got
a ton of support from the Quilcene community.
"Even in Saturday's scorching heat, bikers could relax in the shade of the
beer garden under large, mature trees by a beautiful pond. The ideal
setting to chill after such a challenging race," said Brian Cullin,
communications director for Worthington Park.
"This event brought together our own Quilcene community," Cullin said.
"Our Fire Rescue was out in full force, local food vendors, the Boosters
Club, and our town's Count Me in for Quilcene organization that provided
much of the volunteer force. The Quilcene Historical Museum provided
much of the logistics and volunteer help."
Scott Funston of Maple Valley won the men's open long course in 4 hours,
59 minutes, 5.4 seconds. Coming in second was Osama Al Jawad of
Seattle in 5:17:58.15 and finishing third was Stuart Aylong of Lake Tapps in
5:26:35.17.
The best local time was by Leaf Eichten Lovetree of Chimacum, who came
in 14th with a time of 6:19:25.95.
In the men's master's long course, the winner was Josh Steinitz of Seattle
in 5:29:17.80, followed by Randy Manion of Seattle in 5:52:52.18 and Mark
Littrell of Bellevue in 5:45:54.92. The best local time was by Todd Anderson
of Sequim, who came in ninth in a time of 6:46:08.70.
Jodi Duquette of Shoreline won the women's open with a time of
6:57:54.22.
In the medium course, the winner in the men's open was Kacey Campbell-
Garcia of Seattle with a time of 3:32:27.04. Second place was Jeremy
Kalmus of Redmond in 3:48:33.54 and third was Edward Dudlik of
Vancouver (3:49:49.80).
The best local time was by Garth Gourley of Port Ludlow, who finished fifth
with a time of 3:59:37.90.
In the men's masters, medium course, the winner was Aaron Berntson of
Manchester with a time of 3:49:31 .79. Second was Ben Marean of Eugene,
Ore., with a time of 3:50:53.56 and third was Rick Raymond of Olalla
(3:52:07.05).
Bill Zimmerman of Port Angeles finished ninth with a time of 5:04:28.165,
and finishing 12th was Russell Stepp of Sequim in a time of 5:42:16.'16.
In the women's open medium course, the winner was Elisa Laverty of
Bainbridge in 3:55:31 .30. Second place was Beth Draeger of Issaquah in a
time of 4:26:57 and third was Yvette Stepp of Sequim in 4:40:55.26.
In the short course, men's open, the winner was Matthew Cusack of
Spokane in 2:27:36.95. Second place was Monal Jurasin of Aberdeen in a
time of 3:06:12.24 and third was Sam Dressler of Quilcene in 3:07:28.24.
John Hales of Port Angeles finished seventh with a time of 4:12:06.55.
In the men's masters, short course, the winner was Michael Goschiniak of
Ruston in 2:55:15.98. Second place was Corey Coddington of Quincy in
3:02:08.75 and third was Dave Lowe of Ravensdale (3:03:07.99).
Sean Gallaway of Port Angeles finished eighth with a time of 6:49:24.65.
In the women's open short course, the winner was Eryn Maris of Buckley in
2:42:07.72. Second place was Erin Fredrickson of Seattle (2:44:44.72) and
third was Alex Ferrante of Seattle (2:56:57.23). Amy Sleeper of Chimacum
finished fifth in 3:32:49.61 . In the women's master's short course, the
winner was Susan Baquero-Young in a time of 3:08:34.98. Second place
was Clo Copass of Bainbridge (3:12:45.0) and third was Kristen Agren of
Kirkland (3:20:38.51 ).
Just over 100 mountain bikers competed, and counting the Gran Fondo
noncompetitive riders, a total of 175 people participated in the races, said
Mittman. For complete results, go online to www.tinyurl.com/bonjon2021 .
The next Peninsula Adventure Sports event scheduled is the GOAT run on
Sept. 11 , a half-marathon, marathon and 50K trail run between Lake
Crescent and the Elwha River. Meanwhile, the next event in Quilcene is the
Oyster Races (half Marathon, 10K & 5K) on Sept. 19.
Port Ludlow Voice Page 13
Quilcene's Worthington Mansion— Today,the Quilcene Museum,through a very aggres-
A Site to Behold sive and dedicated restoration program has developed the
ten-acre,four-building and grounds estate into a beautiful
by Tim Rensema,Contributing ci'rnE, augmentation to the Worthington Park complex.This
• '• k .. VT complex consists of the home and outbuildings,a beau-
. - , tiful pond with woodland along the Little Quilcene River,
t> the Linger Longer(outdoor performance)pavilion and
•,� l . ' meadow,and the Quilcene Museum at the intersection of
a� k l` -y5 Center Road and East Columbia Street. If you're interested
s a fe ,: in the(restoration effort and)events that are hosted at this
;` complex,see worthingtonparkquilcene.org.
Restoration of the house has been ongoing since acquisi-
tion.I volunteered with these folks for a short time in
2019 and had both a very enjoyable time and a tremendous
learning experience. i would like to mention two opera-
` x. tions used to restore the old Victorian look to the house.
Original tt"t,rthington mansion. Most interesting to me was the effort they had taken to
Photo courtesy of Quilcene Museum save as much plaster as they could.To do this,holes were
drilled through the plaster(usually around cracks),a glue
The three story,seventeen room Worthington Mansion on sprayed in,then a rosette(plastic washer)with a sheetrock
Quilcene's East Columbia Street is a treasure ofJefl'erson screw was screwed into the Iath below to secure the plaster
County and well worth visiting.The Victorian mansion to the wooden lath. Once the glue had dried,rosettes were
was constructed in 1892 by Millard Edmore Hamilton,a removed and used elsewhere.As you can imagine,this
successful businessman in Quilcene and Port Townsend. proved somewhat tedious but proved totally successful
Hamilton was responsible for recruiting the first editor of in saving the walls of the Worthington House.Once the
the Quilcene Queen, Mr. Milton Fletcher Satterlee,from holes were plastered,the walls were painted.To provide
Niellsville,WI. Hamilton no sooner finished construction an example of the foresight of these folks,most of the
in 1892 than the economic depression of that year forced walls were covered with wallpaper some really beautiful.
him to sell out both his business interests and his new However,the original rooms did not have wallpaper. If it
home before he could even move in. His partner, Squire was possible,a square of wallpaper approximately one-foot
L.D. McArdle,purchased the mansion and rented it out square was saved and framed to show how beautiful it had
until 1907,when he sold it to William Jenner Worthington. been.The first major job required the removal and replace-
William(Wil)and his brother Edgar(Ed)were very ment of the old gable roof with a new mansard roof that
successful grocers and lumbermen in the Quilcene area. replicated the original roof that was installed.That made a
Ed formed a partnership with retired Coast Guard Captain considerable change to the whole project.
Frederick Kent in 1917 to purchase the Gerlinger Motor
Car Company,and renamed it the Gersix Motor Company. Finally,the family did not ignore the outside estate but
Many today may see the importance of the names Kent established an arboretum of trees and plants not normally
and Worthington in the very successful diesel tractor seen on the Olympic Peninsula. If you get the chance to
manufacturing company Kenworth! amble across the grounds,make sure you look at the stately
Black Walnut and Horsechestnut trees.Try to identify some
William and his wife Grace had two daughters and six of the other unique species growing around the grounds,for
sons. One son,Robert, inherited the mansion and married there are many.It is not hard to identify where the orchards
second wife,Eilleen. in 1973.Robert posed in 1995,and existed,as many pear,apple,and other fruit trees border the
Fi$een continued to live in the Worthington House until meadow area,now used as a place for dog walkers. if you
her d.ath in 2012. Eilleen sold the house and grounds to are there when the museum is open, it is a must-see. Make
the Quilcene Historical Museum in 2012.The house had sure you read"Dub of South Burlap"written by Brandon
undergone many changes from the early days —the roof had Satterlee, son of the first editor of the Quilcene Queen.
been chanced from the mansard style to a simple gabled It is fictional yet full of great historical information on
roof.Typical of old homes,the walls had transitioned Quilcene.The folks of
through a progression of paint,wall papering,and further Q Quilcene have done the house proud
in the restoration. It is a true reflection of the Gilded Age of
layers of paint before the sale. Since 2011,volunteers have the late 1800s and a gem of Jefferson County.
diligently worked to restore the structure to the gilded days
of the 19th century. Over 100 volunteers contributed in
excess of 32,000 hours to the restoration to date.
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1CI-00411 1 r EPEO CUSTOMER SERUICE 513 263 3756 P.02•/03
internal Revenue Service Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Data: April 10,2001 Person to Contact:
Ms. Smith#31-07262
Customer Service Representative
Quilcene Historical Museum Toll Free Telephone Number:
%Al Jakeway MOO 4411.to 9:SO p.m.EST
P.O. Box 574 877-829-5500
Quilcene, WA 98376-0574 Fax Number:
513-263-3756
Federal Identification Number:
91-1519726
Dear Sir or Madam:
This letter is in response to your request for a copy of your organization's determination letter. This letter will
take the place of the copy you requested.
Our records indicate that a determination letter issued in June 1999 granted your organization exemption
from federal Income tax under section 501(c)(3)of the Internal Revenue Code. That letter is still in effect.
Based on Information subsequently submitted,we classified your organization as one that is not a private
foundation within the meaning of section 509(a)of the Code because it is an organization described in
sections 509(a)(1)and 170(b)(1)(A)(vi). •
This classification was based on the assumption that your organization's operations would continue as stated
in the application. If your organization's sources of support, or its character, method of operations, or
purposes have changed, please let us know so we can consider the effect of the change on the exempt
status and foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than$25,000. If a return is required, It must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a
penalty of$20 a day,up to a maximum of$10,000,when a return Is filed late, unless there Is reasonable
cause for the delay.
All exempt organizations(unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act(social security taxes) on remuneration of$100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies,devises,transfers, or gifts to your organization or for its use are deductible for federal estate and
gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
r-10-eld1 17;32 EPEO CUSTOMER SERUICE 513 263 3756 P.03/03
-2-
Quilcane Historical Museum
91-1519726
Your organization is riot required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we
are not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
The law requires you to make your organization's annual return available for public inspection without charge
for three years after the due date of the return. You are also required to make available for public inspection
a copy of your organization's exemption application, any supporting documents and the exemption letter to
any individual who requests such documents in person or in writing. You can charge only a reasonable fee
for reproduction and actual postage costs for the copied materials. The law does not require you to provide
copies of public inspection documents that are widely available, such as by posting them on the Internet
(World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these
documents available for public inspection (up to a maximum of$10,000 in the case of an annual return).
Because this letter could help resolve any questions about your organizations exempt status and foundation
status,you should keep It with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,
John E. Ricketts, Director, TE/GE
Customer Account Services
TOTAL. P.03