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Home My WebLink AboutM071921 , ON co ..e: N (, �y'SHI NCi t0 MINUTES Jefferson County Board of Commissioners Regular Meeting — July 19, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time, followed by the Pledge of Allegiance. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment welcoming Commissioner Eisenhour to the Board, in-person meetings and thanking past County Administrator Philip Morley for his work with the County. • Comment regarding the Vaccine Adverse Event Reporting System (VAERS)program usage for determining vaccine side effects, and various health issues experienced after receiving the COVID-19 vaccines. • Comment regarding the Homeless Encampment relocation. • Comment regarding disapproval of the reciting of the Pledge of Allegiance, and disagreement of comments for those speaking against the new COVID-19 vaccine. • Comment regarding disagreement of those speaking against the new COVID-19 vaccines, anti- military weapons should not be in civilian hands, and implementing a fireworks ban in Jefferson County. • Comment thanking Commissioner Brotherton for visiting the Jefferson County Sportsmens Association to discuss their noise abatement system,provided information regarding more deaths in California are attributed to knives than guns, and thanked the Commissioners for holding in- person meetings. The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. The Commissioners discussed the reciting of the Pledge of Allegiance. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The Commissioners discussed the Zoom live- captioning feature. 1. RESOLUTION NO. 39-21 re: Declare Certain Personal Property as Surplus and Authorize Disposal 2. RESOLUTION NO. 40-21 re: Increasing Petty Cash in the Solid Waste Fund 1 Commissioners Meeting Minutes of July 19, 2021 3. AGREEMENT re: County Program to Provide Staff/Family Consultation Services; In the Amount of Fee for Service; Jefferson County Public Health: Washington State Department of Social & Health Services (DSHS) 4. AGREEMENT,Amendment No. 1 re: Infant Mental Health Reflective Supervision Consultation; In the Amount of$2,470; Jefferson County Public Health; Gina Veloni 5. AGREEMENT re: Amendment No. 5 re: Big Quilcene Riparian Protection; Increase the project administration rate from 5%to 5.97%; In the Amount from $11,500: Jefferson County Public Health; Washington State Recreation and Conservation Office (RCO) 6. AGREEMENT re: For Self-Determination and Self-Advocacy Services/Education; In the Amount of$10,000.00; Jefferson County Public Health: Professional Services Agreement with People First of Washington State 7. AGREEMENT re: Snow Creek Road MP 0.84 Culvert Replacement; County Project Number 18020310; Jefferson County Department of Public Works; Hazard Mitigation Grant Agreement with the Washington State Military Department 8. AGREEMENT re: SR 19 Rhody Drive Pedestrian/Bike Improvements; In the Amount of $127,060; Project Prospectus and Local Agency Agreement; Jefferson County Department of Public Works; Washington State Department of Transportation 9. MOTION re: Board of County Commissioners to Approve a Budget for the Salaries and Benefits Related to two (2) Positions; 1) Finance Manager; and 2) Grant Administrator 10. Payment of Jefferson County Vouchers/Warrants Dated July 12, 2021 Totaling $960,099.46 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 11. Payment of Jefferson County Payroll Warrants Dated July 9, 2021 Totaling$140,323.43 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) WEEKLY UPDATE re: COVID-19: Chair Dean welcomed Dr. Allison Berry to her new role as Jefferson County's Public Health Officer. She and Deputy Health Officer Dr. Thomas Locke provided information on the COVID-19 virus in Jefferson County. The Commissioners thanked Dr. Locke for his service to Jefferson County. BID OPENING re: Recycling Request for Proposals (RFP): Solid Waste Manager Al Cairns was present for the bid opening and stated there was no estimate for cost of services. He opened two bids: 1) Skookum Contract Services; and 2) Waste Connections Incorporated. Clerk of the Board Carolyn Gallaway noted that typically there is a bid amount stated during the bid openings. Due to the complexity of the bids received, Solid Waste Manager Cairns stated that he will compile the information and report back to the Board at 1:30 p.m. The meeting was recessed at 10:36 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION: The Commissioners and Interim County Administrator reviewed their upcoming meetings and discussed recent meetings they attended. DISCUSSION re: Housing Capital Needs with Housing Providers: Chair Dean stated that the American Rescue Plan Act (ARPA) funds have been requested for various housing issues within Jefferson County. The following local housing providers were present: Bayside Housing Executive 2 Commissioners Meeting Minutes of July 19, 2021 Director Gary Keister, Bayside Housing Board member Steve Moore, Habitat for Humanity Executive Director Jamie Maciejewski, Dove House Advocacy Executive Director Beulah Kingsolver, OlyCAP Executive Director Cherish Cronmiller, and Peninsula Housing Authority Executive Director Sarah Martinez. Commissioner Brotherton commented on a recent Shelter Team meeting and reported on the properties they reviewed for potential Homeless Encampment or affordable housing properties. He reviewed potential housing grants. The meeting was recessed at 12:32 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. BID OPENING re: Recycling Request for Proposals (RFP)-Continued: Solid Waste Manager Al Cairns reviewed the two bids received. He explained that both bidders proposed very different types of services, hence the varied bids shown below. Skookum Contract Services - Total bid: $2,977,715 Waste Connections Inc-Total bid: $2,329,605 Skookum Contract Services Period Annual fee Annual Facility Total Lease Year 1 $582,046 $10,800 $571,246 Year 2 $593,946 $10,800 $583,146 Year 3 $606,092 $10,800 $595,292 Year 4 $618,489 $10,800 $607,689 Year 5 $631,142 $10,800 $620,342 Totals: $3,031,715 $54,000 $2,977,715 Waste Connections,Inc. Period Annual Fee Annual Facility Total Lease Year 1 $455,200 $12,000 $443,200 Year 2 $466,580 $12,300 $454,280 Year 3 $478,245 $12,608 $465,637 Year 4 $490,201 $12,923 $477,278 Year 5 $502,456 $13,246 $489,210 Totals: $2,392,681 $63,076 $2,329,605 Item of Consideration Skookum Waste Connections Accepted Materials Same mix Plastic l's& 2's, Glass out Collection 9 Drop Box sites Curbside by subscription Contamination Reduction On-site attendant Direct customer contact County Facility County repairs No repairs Use/Modifications 3 Commissioners Meeting Minutes of July 19, 2021 Commodity Sales County retains sales County retains sales Basel convention compliance Yes Yes City of Port Townsend n/a Concurrence needed Staff will review bids with the Solid Waste Advisory Committee (SWAC) and recommend a bid award at a future meeting. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to discuss • Fire presentation • Housing Capital Needs—Continued: After discussion, Commissioner Eisenhour moved to authorize the Interim County Administrator to enter into a Purchase and Sale Agreement(PSA) with the Mill Road property. Commissioner Brotherton seconded the motion. After a brief discussion, Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. • Jefferson Community School/Transitional Housing • Childcare issues The meeting was recessed at 3:13 p.m. and reconvened at 3:26 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Creation of a Community Recovery Fund: The Commissioners discussed ARPA and residual CARES Act funding to distribute to local entities as follows: Agency/Project Amount Fund CARES Residual Funds available: $950,000 School Districts support $200,000 CARES PW revenue loss $350,000 CARES YMCA $50,000 CARES Maritime Center $50,000 CARES JPH Child Care $50,000 CARES Trinity Church Grant $20,000 CARES Broadband $35,000 CARES $755,000 Residual remaining: $195,000 Up to $190,000 to the PUD for Hotspots with remaining CARES funds 4 Commissioners Meeting Minutes of July 19, 2021 ARPA 1 St Tranche available: $3,129,000 Jefferson Community School $2,000,000 ARPA Mill Road Property $1,000,000 ARPA Jefferson PUD $150,000 ARPA Port of Port Townsend $150,000 ARPA $3,300,000 Residual remaining: (-$171,000) JCS and Mill Rd Property will be phased. Later ARPA funds will cover deficit • Economic Development Council (EDC); Executive Director recruitment update • Meeting wrap-up NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:24 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: ' 4\ ;1/4 `" Ka - 1-an, Chair WOW ATTEST: • , Member n d Carolyn allaway, CMC eidi Eisenhour, Member Clerk of the Board 5