Loading...
HomeMy WebLinkAbout080921ca01 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Undersheriff Andy Pernsteiner DATE: -4 nSt XJ I SUBJECT: WASPC Mental Health Navigator Grant STATEMENT OF ISSUE: JCSO applied for and was awarded a 12 month WASPC grant to fund a Mental Health Navigator to assist JCSO in dealing with mental health and substance abuse issues within our community. ANALYSIS: Across the nation mental health and substance abuse have been a rising concern. JCSO just completed a 6 month grant with WASPC and found the program to be successful. If funded this grant will allow JCSO to contract with a provider to hire a mental health professional to assist our citizenry. FISCAL IMPACT: The grant will fund the position in its entirety. JCSO will be providing office space and a JCSO owned vehicle for the Navigator. This is a 12 month grant, at the conclusion of this grant JCSO hopes to seek funding from another grant source or possibly through the county. RECOMMENDATION: JCSO is asking for the BOCC to support this grant to fund a navigator. REVIEWED BY: FAMark auley, County Admi s ator Date ‘- Washington Association of 3060 Willamette Drive NE 3t( �I SHERIFFS Lacey, WA 98516 360-486-2380 (Phone) �?<� 360-486-2381 (Fax) POLICE CHIEFS www.waspc.org MENTAL HEALTH FIELD RESPONSE TEAM PROGRAM GRANT FUNDING CONTRACT 1. Contract No.: MHFRT—2021—002-011 2. Contractor's Name&Address: Jefferson County Sheriffs Office 79 Elkins Rd. Port Hadlock,WA 98339 3. Tax Identification No.: 91-6001322 4. Contractor's Point of Contact: Undersheriff Andy Pernsteiner 360-344-9760 apernsteiner@co.jefferson.wa.us 5. Contract Period: July 1, 2021—June 30, 2022 6. Funding Authority: Washington State Legislature via Washington State Criminal Justice Training Commission Operating Budget 2021—2022;and Washington State Health Care Authority Misdemeanor Diversion Funds 7. Service Area: Jefferson County 8. Award: $116,817.60 SPECIFIC TERMS AND CONDITIONS This CONTRACT is entered into by and between the WASHINGTON ASSOCIATION OF SHERIFFS & POLICE CHIEFS (herein referred to as WASPC); and the JEFFERSON COUNTY SHERIFF'S OFFICE (herein referred to as the CONTRACTOR). NOW, THEREFORE, in consideration of the covenants, performances, and promises contained herein, the parties agree as follows: A. FUNDING SOURCE Funding for this CONTRACT is provided to WASPC by the Washington State Legislature,through the Washington State Criminal Justice Training Commission Operating Budget 2021-2022(funding period of July 1,2021 through June 30,2022);and Washington State Health Care Authority Misdemeanor Diversion Funds. B. SCOPE OF SERVICES The CONTRACTOR shall use the state funds awarded hereunder solely for approved costs and services associated with the CONTRACTOR'S Mental Health Field Response Team Program as further defined by the STATEMENT OF WORK. C. SCOPE OF WORK The CONTRACTOR shall seek to implement the activities and to achieve the goals and objectives of the Mental Health Field Response Team Program,as set forth in the STATEMENT OF WORK. Serving the Law Enforcement Community and the Citizens of Washington D. SCOPE OF WORK REVISIONS The CONTRACTOR shall submit to WASPC a written request to effect any significant change to the SCOPE OF WORK as expressed in the STATEMENT OF WORK. Such requests shall be accompanied by a revised STATEMENT OF WORK or other supporting documents and shall be accepted by WASPC before the activities supporting the revised SCOPE OF WORK qualify as part of the SCOPE OF SERVICES. E. BUDGET REVISIONS The CONTRACTOR shall submit to WASPC a written request to effect any change(s)in the project budget which reflect a cumulative transfer of greater than ten percent (10%) in aggregate among budget line items as indicated in the STATEMENT OF WORK. WASPC may approve or deny the request at its sole discretion. F. PERFORMANCE STANDARDS The CONTRACTOR shall perform the services as defined in the STATEMENT OF WORK incorporated herein; in accordance with the request for reimbursement funding cap as stated on Line 8 of this CONTRACT and in accordance with the Mental Health Field Response Team Program, as well as other polices and/or procedures issued by WASPC. G. PERIOD OF OBLIGATION The CONTRACT period during which reimbursement requests may be provided is indicated on Line 5 of this CONTRACT. H. ALLOWABLE COSTS Allowable costs shall include costs incurred by the CONTRACTOR from the first date of the CONTRACT period, until the CONTRACT is terminated or expires as provided herein as evidenced by the CONTRACTOR submitting a proper WASPC Reimbursement Request Form, submitted to WASPC on a timely basis, insofar as those allowable costs do not exceed the maximum amount of authorized funding as provided on Line 8 of this CONTRACT. Costs allowable under this CONTRACT are based on the budget approved by WASPC as defined in the STATEMENT OF WORK. I. NON-SUPPLANTING The CONTRACTOR shall not use the state funds specified by this CONTRACT to supplant local,federal, or other state funds. The CONTRACTOR shall not use these state funds to replace funding which would otherwise be made available to the CONTRACTOR had the state funds provided by this CONTRACT not been provided. J. GRANT ADMINISTRATION The WASPC Grant Administrator shall be responsible for monitoring the performance of this CONTRACT, including approval and acceptance of reports provided by the CONTRACTOR. The WASPC Grant Administrator shall provide and facilitate assistance and guidance to the CONTRACTOR as necessary. K. PROGRAM ADMINISTRATION The CONTRACTOR shall notify WASPC of the local program administrator who shall be responsible for the performance of this CONTRACT. The CONTRACTOR shall provide WASPC with the program administrator's name,address,telephone number(s),email address,and subsequent changes. L. DATA COLLECTION The CONTRACTOR shall utilize the data collection tool provided by WASPC, hereinafter referred to as the WASPC Data Collection Tool, which is the JULOTA Reach Software. The CONTRACTOR must provide sufficient resources to establish the administrative permissions necessary for the WASPC Data Collection Tool to be fully operational at the time field response begins at the agency(ies). The CONTRACTOR, if not already done so, shall execute the JULOTA"SaaS Use Agreement",which will be separately executed between the CONTRACTOR and JULOTA. 2 MHFRT 2021-002-011 Jefferson County Sheriffs Office M. REPORTING REQUIREMENTS The CONTRACTOR shall submit required reports by the due date using the required forms according to procedures issued by WASPC. The CONTRATOR shall be obligated to submit required reports after the close of the CONTRACT period, during the transfer of obligations to another CONTRACT, or upon termination of the CONTRACT for any reason. 1. REPORT DUE DATES a. MONTHLY PROGRESS REPORT—Due on the 10th of the month following the previous month in which funded activities were performed. b. SEMI-ANNUAL REPORT - Due on the 10th of the month following the sixth-month period in which funded activities were performed. c. FINAL ASSESSMENT REPORT— Due on the 10th of the month following the twelve-month period in which funded activities were performed. N. PAYMENT PROVISIONS WASPC shall award state funds to the CONTRACTOR up to the amount provided on Line 8 of this CONTRACT. Upon receipt of a fully executed CONTRACT,WASPC will allow reimbursement of allowable expenditures made by the CONTRACTOR. The CONTRACTOR is required to complete and submit to the WASPC Grant Administrator a WASPC Reimbursement Request Form along with documentation and/or invoices for the allowable expenditures. 0. EVALUATION AND MONITORING The CONTRACTOR shall cooperate with and freely participate in any monitoring or evaluation activities conducted by WASPC that are pertinent to this CONTRACT. WASPC, the State Auditor, or any of their representatives shall have full access to and the right to examine during normal business hours and as often as WASPC, or the State Auditor may deem necessary, all of the CONTRACTOR'S records with respect to all matters covered in this CONTRACT. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, sub-contracts, invoices, materials, payroll and records of matters covered by this CONTRACT. Such rights extend for three years from the date final reconciliation is made hereunder. P. ACKNOWLEDGEMENT OF STATE FUNDS The CONTRACTOR and its SUBCONTRACTORS shall comply with the special conditions listed below: 1. Applicability of Part 200 Uniform Requirements — The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice(DOJ)in C.F.R. Part 2800(the"Part 200 Uniform Requirements")apply to this award. 2. The CONTRACTOR understands and agrees that WASPC may withhold award funds, or may impose other related requirements, if the CONTRACTOR does not satisfactorily and promptly address outstanding issues from audits required by Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,investigations,or reviews of awards. 3. The CONTRACTOR understands and agrees that it cannot use any state funds, either directly or indirectly, in support of the enactment, repeal, modification,or adoption of any law, regulation or policy,at any level of government,without the express written approval of WASPC. 4. The CONTRACTOR agrees to comply with all applicable laws, regulations, policies, and guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of state funds for expenses related to conferences, meetings, trainings, and other events, including provision of food and/or beverage at such events, and costs of attendance at such events. MHFRT 2021-002-011 Jefferson County Sheriff's Office S. The CONTRACTOR agrees that if it currently has an open award of state funds or if it receives an award of state funds other than this award, and those funds have been, are being, or are to be used, in whole or in part,for one or more of the identical cost items for which funds are being provided under this award,the CONTRACTOR will promptly notify, in writing, the WASPC Grant Administrator for this award, and, if so requested by WASPC,seek a budget modification or change of project scope to eliminate any inappropriate duplication of funding. 6. The CONTRACTOR understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of students who participate in programs for which financial assistance is provided from those funds,or the parents or legal guardians of such students. 7. The CONRACTOR understands and agrees that, (a) No award funds may be used to maintain or establish a computer network unless such network blocks the viewing,downloading,and exchanging of pornography, and(b) Nothing in subsection (a) limits the use of funds necessary for any federal,state,tribal or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or adjudication activities. 8. The CONTRACTOR must collect, maintain, and provide to WASPC, data that measure the performance and effectiveness of activities under this award, in the manner, and within the timeframes, specified in the program solicitation, or as otherwise specified by WASPC. Data collection supports compliance with the Government Performance and Results Act(GPRA) and the GPRA Modernization Act, and other applicable laws. 9. The CONTRACTOR agrees to cooperate with any assessments, state evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project. 10. The CONTRACTOR agrees to comply with WASPC grant monitoring guidelines, protocols, and procedures, and to cooperate with WASPC on all grant monitoring requests,including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The CONTRACTOR agrees to provide WASPC all documentation necessary to complete monitoring tasks. Further, the CONTRACTOR agrees to abide by reasonable deadlines set by WASPC for providing the requested documents. Failure to cooperate with WASPC's grant monitoring activities may result in sanctions affecting the CONTRACTOR'S award(s), including, but not limited to:withholdings and/or other restrictions on the CONTRACTOR'S access to grant funds; referral to the Office of the State Auditor for audit review;or termination of any award(s). 11. The CONTRACTOR acknowledges that sub-awards are not authorized. 12. The CONTRACTOR agrees to submit to WASPC for review and approval any curricula, training materials, proposed publications, reports,or any other written materials that will be published, including web-based materials and website content,through funds from this grant at least thirty(30)working days prior to the targeted dissemination date. 13. The CONTRACTOR must certify that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI of the Safe Streets Act,the CONTRACTOR is required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The US Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be access on the internet at www.lep.gov. 14. The CONTRACTOR agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval,and subject informed consent. 15. The CONTRACTOR agrees to comply with all confidentiality requirements of 42 U.S.C.section 37899 and 20 C.F.R.Part 22 that are applicable to collection,use and revelation of data or information. The CONTRACTOR further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with the requirements of 28 C.F.R. Part 22 and, in particular,section 2223. 16. Approval of this award does not indicate approval of any consultant rate in excess of$650 per day. 4 MHFRT 2021-002-011 Jefferson County Sheriffs Office 17. All procurement(contract)transactions under this award must be conducted in a manner that is consistent with 2 C.F.R Part 200 and state and local law. Q. ENTIRE AGREEMENT This CONTRACT contains the entire agreement of the parties and may not be modified or amended except as provided herein. The CONTRACTOR shall perform in accordance with the specific and general terms and conditions of this CONTRACT. No other understanding, oral or written, regarding the subject matter of this CONTRACT shall be deemed to exist or to bind any of the parties hereto. The CONTRACTOR shall comply with all applicable laws ordinances,codes,regulations and policies of local,state,and federal governments. IN WITNESS WHEREOF,the Washington Association of Sheriffs&Police Chiefs(WASPC)and the Jefferson County Sheriffs Office (CONTRACTOR) acknowledge and accept the terms of this CONTRACT and the attachments here to, and in witness whereof have executed this CONTRACT as of the date and year last written below. The rights and obligations of both parties to this CONTRACT are governed by the information contained in this agreement and other documents incorporated herein by reference:Project Narrative and Approved Budget Worksheet which constitute the STATEMENT OF WORK. FOR WASPC: FOR CONTRACTOR: Steve D.Strachan,Executive Director Name: Washington Association of Sheriffs Title: &Police Chiefs Date: Date: SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean,Chair Greg Brotherton,Member ATTEST: Heidi Eisenhour, Member Carolyn Gallaway,CMC Clerk of the Board Approved as to Form Only: July 29,2021 Philip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney MHFRT 2021-002-011 5 Jefferson County Sheriff's Office