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Home My WebLink About081621ca07 *SON CoG _ DRAFT „y`SFIIItiG�0~ MINUTE S Jefferson County Board of Commissioners Regular Meeting — August 2, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the meeting to order at the appointed time. She noted that the Executive Session listed on the Agenda stated a 11:30 a.m. start time, but it will start at 11:00 a.m. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the negative impacts of the residents living around the Homeless Encampment situated at the Jefferson County Fairgrounds. • Comment regarding statistics on gun and other weapon violence, and COVID-19 vaccination information. • Comment regarding the cost of the County's proposed new email archive system, Port Ludlow Drainage District outreach may constitute meeting outside of an open public meeting, and the Budget Committee was in violation of the Open Public Meetings Act due to no agenda being posted prior to the start of the meeting. The Commissioners, Interim County Administrator and Clerk of the Board addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. AGREEMENT,Amendment No. 4 re: Memorandum of Understanding(MOU) for Lower Big Quilcene River Design and Acquisition Project; No Dollar Amount, Time Extension Only; Jefferson County Environmental Health; Hood Canal Salmon Enhancement Group 2. AGREEMENT re: Hoh River Master Plan Phase I, Administrative Coordination and Writing a Plan Chapter, "Local Capacity to Supply Restoration Needs;" In the Amount of$26,595; Jefferson County Environmental Public Health; Trout Unlimited 3. AGREEMENT, Amendment No. 2 re: Individual Employment Services (DD-20-37-A3); Decrease in the Amount of$19,639 for a Total of$63,454.75, Decrease due to Underspending, now being Reallocated; Jefferson County Public Health; Concerned Citizens 1 DRAFT Commissioners Meeting Minutes of August 2, 2021 4. AGREEMENT,Amendment No.3 re: Individual Employment Services (DD-20-37-A2); Decrease in the Amount of$1,700.62 for a Total of$61,754.13, Decrease due to Underspending, now being Reallocated; Jefferson County Public Health; Concerned Citizens 5. AGREEMENT re: Assist Parents of Children or Adults who Experience an Intellectual/Developmental Disability and Students in Special Education Programs; In the Amount of$5,500; Jefferson County Public Health; Olympic Peninsula YMCA-Jefferson County Branch 6. AGREEMENT No. 2163-23547 re: Developmental Disabilities Administration(DDA); In the Amount of$459,334; Jefferson County Public Health; Washington State Department of Social & Health Services (DSHS) 7. AGREEMENT,Amendment No.21 re: 2018-2021 Consolidated Contracts (CC-18-02-A21); An Additional Amount of$53,870 for a Total Amount of$3,921,519; Jefferson County Public Health; Washington State Department of Health 8. AGREEMENT,Amendment No.22 re: 2018-2021 Consolidated Contracts (CC-18-02-A22); An Additional Amount of$61,791 for a Total Amount of$3,983,310; Jefferson County Public Health; Washington State Department of Health 9. AGREEMENT,Amendment No.3 re: Community Inclusion Service; Additional Amount of $1,961.49 for a Total of$32,730.49; Jefferson County Public Health; Skookum Contract Services Cooperation 10. AGREEMENT,Amendment No. 4 re: Individual Supported Employment Services; Additional Amount of$2,352.88 for a Total of$167,418.88; Jefferson County Public Health; Skookum Contract Services Cooperation 11. AGREEMENT, Amendment No. 3 re: Group Employment Services; A Decrease in the Amount of$1,267.30 for a Total of$78,203.70, Decrease due to Underspending, now being Reallocated; Jefferson County Public Health; Skookum Contract Services Cooperation 12. AGREEMENT No.JC911-04 re: E911 SFY22 Wireline and Wireless County Basic Service Operations; In the Amount of$297,082; JeffCom 911; Washington State Military Department, E911 Program 13. MINUTES re: Regular Meeting Minutes of July 19, 2021, Special Meeting Minutes of July 19, 2021 (WSAC Virtual Assembly), Regular Meeting of July 26, 2021 and Special Meeting of July 28, 2021 COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. The meeting was recessed at 10:27 a.m. and reconvened at 10:33 a.m. with all three Commissioners present. ADDITIONAL BUSINESS: Letter of Support re: Olympic Blue Economy Partnership: Chair Dean presented a Letter of Support requested by the North Olympic Development Council (NODC)regarding their application for funding from the USDA Rural Innovation Stronger Economies (RISE)program to support the Olympic Blue Economy Partnership. Commissioner 2 DRAFTCo Meeting Minutes of August 2, 2021 Eisenhour moved to send a letter to the NODC in support of their application for funding from the USDA Rural Innovation Stronger Economies(RISE)program to support the Olympic Blue Economy Partnership. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION re: Supporting KPTZ's Request for Statutory Relief from Leaseholder Excise Tax: Washington State University(WSU)Jefferson County Extension Director Cliff Moore and KPTZ General Manager Kate Ingram were present to discuss KPTZ's request from relief of Leaseholder Excise Tax. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO. 47-21 in the matter of supporting KPTZ's request for statutory relief from Leaseholder Excise Tax. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION—Continued: The Commissioners continued discussing recent meetings they attended. Chief Civil Deputy Prosecuting Attorney Philip Hunsucker introduced the newest member of the Jefferson County Prosecuting Attorney's Office, Civil Deputy Prosecuting Attorney Barbara Ehrlichman. The Commissioners and Interim County Administrator welcomed her to the County. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. Chair Dean announced that the Executive Session will be held from 11:04 a.m. to 11:34 a.m. with the Interim County Administrator/Central Services Director and Chief Civil Deputy Prosecuting Attorney regarding Real Estate Negotiations; Exemption as outlined in the Open Public Meetings Act, RCW 42.30.110(1)(b). The Board resumed the regular meeting at 11:35 a.m. Chair Dean announced that the Board will be extending the Executive Session from 11:36 a.m. to 11:51 a.m. The Board concluded the Executive Session and resumed the regular meeting at 11:51 a.m. CALENDAR COORDINATION: The Commissioners and Interim County Administrator reviewed upcoming meetings. The meeting was recessed at 12:04 p.m. and reconvened at 1:31 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Briefing re: Fire Danger, Smoke and Heat Concerns: Department of Emergency Management Director Willie Bence provided a presentation • Elected Officials Salaries: After discussion, the Board agreed to have Interim County Administrator Mark McCauley move forward with creating resolutions for future consideration The meeting was recessed at 3:01 p.m. and reconvened at 3:12 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION- Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to discuss 3 DRAFT Commissioners Meeting Minutes of August 2, 2021 • Economic Development Council (EDC) Team Jefferson Board Member: After discussion, Commissioner Brotherton moved to update the Boards and Committees list to represent that Commissioner Kate Dean will serve the Board of County Commissioners as the Jefferson Board member on the Economic Development Council (EDC). Commissioner Eisenhour seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS: American Rescue Plan Act (ARPA)/CARES Act Funding: Interim County Administrator McCauley stated that the amount previously approved on the ARPA/CARES Act spreadsheet incorrectly listed Public Work's revenue loss and it should be changed to $342,119. The Commissioners continued reviewing and making edits to the spreadsheet as shown below: AF:°� °, .r . .. ,{ nts_ .,,.: �. ,r�„ h r°a •. '44 0. � . .,. Jefferson Community School (JCS)—subject to feasibility Up to $2,000,000 Mill Road—subject to feasibility Up to $1,000,000 Jefferson PUD $150,000 Port of Port Townsend- Equipment $150,000 TOTAL: $3,300,000 Residual (-$171,000) JCS and Mill Road expenditures will be phased. Later ARPA funds will cover the deficit School District Support $200,000 Public Works Revenue Loss $342,119 YMCA $50,000 Maritime Center $50,000 Jefferson HealthCare Childcare $50,000 Trinity Church Grant $20,000 Broadband Navigator $35,000 TOTAL: $747,119 Residual (PUD)—ICG Broadband Access $202,881 After discussion, Commissioner Brotherton moved to update the ARPA and CARES funding commitment spreadsheet as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. During the July 26, 2021 Board of County Commissioners meeting, Interim County Administrator McCauley was granted authority to create and sign associated grant agreements with the entities listed above. COUNTY ADMINISTRATOR BRIEFING SESSION-Continued: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Childcare • Rhododendron Parade • Upcoming Agenda items and miscellaneous topics • Response letter regarding neighbors of the Jefferson County Fairgrounds: Commissioner Brotherton will draft a response letter to the residents located near the fairgrounds 4 DRAFT Commissioners Meeting Minutes of August 2, 2021 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 3:41 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 5 fi0 N ""se,.. 4,„ 4,, DRAFT \,9 SfII NC MINUTES Jefferson County Board of Commissioners Special Meeting — August 2, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties(WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meetingwas at 12:55p.m. adjournedby Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1 „soN co D RAFT �S�IINGS°, MINUTES Jefferson County Board of Commissioners Special Meeting — August 4, 2021, 1:00 p.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Chair Dean called the Special Meeting to order at the appointed time. The following staff were present for discussion: Public Works Director/County Engineer Monte Reinders, Public Works Assistant Director/Engineering Services Manager Eric Kuzma, Road Maintenance Superintendent Matt Stewart, Solid Waste Manager Al Cairns and Sewer Project Manager Bob Wheeler. WORKSHOP re: PUBLIC WORKS PROGRAMS re: Solid Waste, Roads,Trails, Sewer, etc: The Commissioners listened to updates from various Public Works programs which included: • Road Maintenance: Multi-year Pavement Preservation Program, Vegetation Control Program, Traffic Control Program, Snow and Ice Program, COVID-19 protocols, common public concerns and staffing. • Solid Waste/Recycling: Recycling services Request for Proposals(RFPs) received, Solid Waste Management Plan update and Capital Facilities planning process. • Transportation/Engineering: Olympic Discovery Trail Project, Center Road Overlay(MP 10.34 — 14.58), Old Hadlock Road Realignment and Trail Project, Quilcene Complete Streets Pedestrian and Bicycle Project, Cedar Avenue Safe Routes to School Project, Snow Creek Road Culvert Replacement Project, Little Quilcene River Bridge Replacement Project, Existing Undi Road Project—Capital Improvement Fund Loan, and the new JUMP! Playground. The meeting recessed at 3:12 p.m. and reconvened at 3:21 p.m. with all three Commissioners present. WORKSHOP re: PUBLIC WORKS PROGRAMS—Continued: The Commissioner continued listening to updates from Public Works staff: • Port Hadlock Wastewater(Sewer) Project: Project update, project schedule, estimated costs and what it will cover, funding, key items to consider for the future, budget projections, funding sources, and a review of the project map. 1 DRAFT Commissioners Special Meeting Minutes of August 4, 2021 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:19 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 2 iI ‘� f. DRAFT �G9 SKIN O tO~ MINUTES Jefferson County Board of Commissioners Regular Meeting — August 9, 2021, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting remotely. Due to technical difficulties with the County network, Chair Dean called the meeting to order at 9:14 a.m. PUBLIC COMMENT PERIOD: The following is a summary of comments made virtually by individuals in attendance at the meeting and reflect their personal opinions: • Comment regarding the Homeless Encampment at the Jefferson County Fairgrounds. • Four(4)comments regarding the Jefferson Universal Movement Playground(JUMP!) funding. The Commissioners and Interim County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Mental Health Navigator; In the Amount of$116,817.60; Jefferson County Sheriff's Office; Washington Association of Sheriffs and Police Chiefs (WASPC) 2. AGREEMENT re: Positive Behavior Support Plans for Individuals who Experience an Intellectual/Developmental Disability; In the Amount of$4,650; Jefferson County Public Health; Jacqueline E Chotiner, Ph.D. LLC 3. AGREEMENT, Change Order No. 1 re: Decommissioning Three (3) Abandoned Wells on Jefferson County Owned Property, County Project No. 18020790; Additional Amount of $994.50 for a Project Total of$20,865.50; Jefferson County Public Works; Oasis Well Drilling, Inc. 4. BOARD APPOINTMENT re: Surface Transportation Block Grant(STBG) Selection Committee; Jefferson County Public Works 5. ADVISORY BOARD REAPPOINTMENT re: Jefferson County Parks and Recreation Advisory Board(JCPRAB); Two (2) Year Term to Expire May 15, 2023; District No. 3 Representative, Jon Cooke 6. Payment of Jefferson County Payroll Warrants Dated August 5, 2021 Totaling $952,350.17 and A/P Warrants Done by Payroll Dated August 5, 2021 Totaling $862,038.21 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) 1 DRAFT Commissioners Meeting Minutes of August 9, 2021 COMMISSIONERS' BRIEFING SESSION and CALENDAR COORDINATION: The Commissioners noted that the Rhododendron Parade was taking place this weekend. WEEKLY UPDATE re: COVID-19: Public Health Officer Dr. Allison Berry provided information on the COVID-19 virus in Jefferson County and Emergency Management Director Willie Bence provided a situation report. COMMISSIONERS' BRIEFING SESSION and CALENDAR COORDINATION - Continued: The Commissioners discussed recent meetings they attended and reviewed upcoming meetings. The meeting was recessed at 11:22 a.m. and reconvened at 11:29 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION and CALENDAR COORDINATION— Continued: The Commissioners continued discussing upcoming meetings, the Port Ludlow Drainage District, Homeless Encampment property, Washington State Budget and miscellaneous topics. The meeting was recessed at 11:48 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. PUBLIC WORKS WORKSHOP re: Parks and Recreation Update: Public Works Director/County Engineer Monte Reinders and Parks and Recreation Manager Matt Tyler were present to discuss Parks and Recreation which included the following: • Olympic Discovery Trail, Capital Improvement Projects, analysis of Park inventory, Parks use level and maintenance resource requirements, and an update on the Jefferson Universal Movement Playground (JUMP!) The meeting was recessed at 3:12 p.m. and reconvened at 3:21 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: Interim County Administrator/Central Services Director Mark McCauley reviewed the following with the Board. • Review of items to discuss • ADDITIONAL BUSINESS: Letter re: Jefferson County Fairgrounds Neighbors—Response: After discussion, Commissioner Eisenhour moved to authorize Commissioner Brotherton to finalize and send a letter to the neighbors of the Jefferson County Fairgrounds about the homeless encampment issue they raised in their letter. Chair Dean seconded the motion which carried by a unanimous vote. • Governor Inslee's masking mandate • Auditor's Office Space Issue: Auditor Rose Ann Carroll was present to discuss the Auditor's Office space issue with the Board. Interim County Administrator McCauley will look into lease negotiations 2 DRACommissioners Meeting Minutes of August 9, 2021 F • Debrief of the August 4, 2021 Board of County Commissioners (BOCC) Special Meeting re: Public Works Workshop • Washington State Association of Counties(WSAC); noon meeting debrief • Meeting wrap-up; miscellaneous comments NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:10 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 3 EAFT Hr G`So MINUTES Jefferson County Board of Commissioners Special Meeting — August 9, 2021, 12:00 p.m. Washington State Association of Counties Virtual Assembly Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Virtual Meeting) CALL TO ORDER: Washington State Association of Counties (WSAC) staff called the Virtual Counties Update meeting to order. Jefferson County Commissioner/Chair Kate Dean, Commissioner Heidi Eisenhour, and many other Commissioners and County Officials across Washington State were in attendance. DISCUSSION with Other Washington State Counties and Washington State Association of Counties (WSAC) Staff: The participants of the meeting discussed various County issues. NOTICE OF ADJOURNMENT: The meeting was adjourned at 12:58 p.m. by Washington State Association of Counties staff. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: Greg Brotherton, Member Carolyn Gallaway, CMC Heidi Eisenhour, Member Clerk of the Board 1