The URL can be used to link to this page

Home My WebLink About082321ca08Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, Interim County Administrator FROM: Adiel McKnight, Executive Assistant DATE: August 23, 2021 SUBJECT: AGREEMENT, Amendment No. 1 re: 2021 Supplemental Lodging Tax Grant Funding; In the Amount of $14,000 for a Total of $55,250; Forks Chamber of Commerce STATEMENT OF ISSUE: The proposed supplemental agreement provides additional grant funding to the Jefferson County Forks Chamber of Commerce for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee (LTAC) met on August 3, 2021 and reviewed the Forks Chamber of Commerce request to fund an additional amount of $14,000 for promotional funds. LTAC members approved the funding request and are recommending the Board of County Commissioner's to amend the agreement to include the additional amount of $14,000 for a total of $55,250. FISCAL IMPACT: Forks Chamber of Commerce RECOMMENDATION: Approve and sign the amendment to agreement. REVIEWED BY: $14,000 4� VM�k McCaule erim Count Administ o / Y Y CONTRACT AMENDMENT # I By and Between JEFFERSON COUNTY and JEFFERSON COUNTY FORKS CHAMBER OF COMMERCE For Hotel -Motel Funding 2021 This Amendment #I is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and th FORKS CHAMBER OF COMMERCE (hereinafter known • 1111 Jig Jill oi��JJ 1 11 JJJi EVI�V� JJ JJJ Jll %1FAW1 I 'NNW Zo I 'a 11-imm"'s IL lllmlffln�� J 11 ing in 2021 - and WHEREAS, the parties desire to amend the terms of that Agreement; and WHEREAS, on July 26, 2021 the Jefferson County Lodging Tax Advisory Committee (LTAC) was advise torlthat additional Lodging Tax revenue was projected to be available for appropriation in 2021 without reducing his il WHEREAS, the LTAC reviewed and recommended $14,000 in additional funding be awarded to the FCC to ip�11111�g�111 I Jill v��t� J IJl Jif JJIJ i NOW, THEREFORE, IT IS AGREED BETWEEN BOTH PARTIES ASNAMED HEREIN' that the Agreement executed on February 16, 2020 is hereby amended as follows: I Paragraph 7 is added to "Section I -. Services To Be Performed" of the February 16, 202 1, Agreement as follows.. 7. The FORKS CHAMBER OFCOMMERCE, shall use its capabilities and utilize up, to! an additional $14,000 of ffinding provided under this Agreement to perform the tourism promotion services consistent with Exhibit B attached hereto and incorporated herein for staff"ing and Fall campaign advertising. Work performed consistent with Exhibit B prior to the execution of this, Amendment #1 is hereby ratified 2. Paragraph 2 of "Section 3: Responsibility of jefferson County" of the February 16, 2021 Agreement is hereby amended qs_Ablhw_y: IP•d W IP .......... Attest: I Approved as to Form: Philip Hunsucker, C."hief Civil Deputy Prosecuting Attorney 09 a W, IWOO � q, � l�� I ;13111j, ROOM 11il" 1�11111 Vaim Staffing — Forks Visitor Information Center ....................... $9000.00 600 hours of visitor, center staffing OPTIC Fall Campaign ................................................................ $5000.00 0 Bus, ads, and television commercials Total...... ....................................................... .. ................. $14000.00 Ale, AGREEMENT FOR 2021 HOTEL -MOTEL FUNDING FOR TOURISM SERVICES FORKS CHAMBER OF COMMERCE AND VISITOR CENTER This Agreement *is by and between JEFFERSON COUNTY (hereinafter known as "COUNTY" and the FFORKS CHAMBER OF COMMERCE (hereinafter known as "FCC"). WHEREAS, the FCC is a non-profit corporation ot the State of Washington; and - *I 1WHEREAS, the COLNTY desires to promote tourism by providing information to guests, support and staff to 'information centers *in umneorporated West Jefferson County,: as well as I I workshops, conferences and materials to enhance prod vi vi i I Ucti *tyo:f 's*tor*nfonnationccntersl*n,the promotion of the tourism industry, as authorized by Chapter 67'.2,8 RCW and Jefferson County Code Chapter 3.25; and WHEREAS, the kfferson County Lodging Tax Advisory Committee reviewed and recommended ftinding the lodging tax proposal by the; Forks Chamber of Commerce'. IN CONSIDERATION of the mutual covenants and agreements herein it I agreedby the parties as follows-, L I PrOv'de for seasonal (May -September) Olymp*c Nation I I al Park staffing at the Kalaloch Vi sitor Center to prov ide visi tor 1- rmatio nfo n services there', consistent with a negotiated agreement with Olympic National Park. 2. Provide summer seasonal staffing at the Forks Visitor IfifIbmiation Center. vacanc* Ics occurI, recommend potential representatives and alternates for Inclusion with other candidates for consideration by the Board of County Commissioners for appointment totheTounsmCoordl*natingCo,unci*i tore resent the Quilcenere P gion. IN W Page I of 9 1 Forks Chamber of (lommerce ired shall be requi and the FCC may use the hinding to perform the substitute Promotion Sery ices, i n 202 1. 31 N:wo On or before January 3 1 -,April 30; July 31 October 31, 2021 and January 3:1, 2022, provide to the COUNTY,-, A quarterly report of the use, services, programs and activities of the FCC under this Agreement for the pn*or: quarter; &.0 A quarterly ti i nancial statement detailing revenues, expenses and cash balances, for the 1* prior quarl and for the final quarter report, the anca finil statement "I also *ncl I i ude a tetailed fumcial statement for all 2021. III 11 1011 i The COINTY Will provide the FCC ftindin ,g from Hotel -motel Tax receipts to be usedi" support of their responsibili ties as; defined under: th' is agreement. 2:. Said funding is in the sum of $41,250 for 2021 (amount includes $114,470 cany over frMO 2020 and $26,78:0 requested in 2021). Payment Is to be predicated on submittal of report, Page 2 of 9 Forks Chamber of Commerce defined In Section 2. Payment will be made by the COUNTY upon receipt of an m'voice on the next available billing cycle. NECTION 4: TERM. Tbis Agreement, shall be for a term of orie year, commencing on Jan I 2021 and "ending on,E)ecember 31 AU 2021, except for the reports referenced in Section 2, due January 31, 2022 and February 28,2022. SE"ION 5.ASSIGNMEENT. Either party to the agement shall not assign this Agmement, I except bY signed amendment. SECTION.64 MODMCATION. This Agreement may be, 0 wowmmw modified by mutual written agreement executed by both parties* Aw 41& . . . . . . ..... ........... Page 3 of 9 Forks Chamber of(,",ommerce 0 defense, the Contractor specifically waives any imm ity wilider the state industrial insurance uni law, Title; 51 RC�W. The FCC recognizes that thi's waiver: was specifically entered into purs to provisions of RCW 4.24.115 and was subject of mutual negotiatlion. N.ECT110N 90 INSURAN The FCC shall obtain and keep in i rorce aunng the term of the 4; wi contract, or as: otherwise required, the following insurance *th companies or through sources approved by the State Insurance Commissioner pursuant to RC;W 48. Worker" s U I ow—ensation iand E!mWowr's Liabilitv Insurance as required by the State of Washington. mericl #'do 2. Corn al Automobile Liabifity surance proviain ity injury g bodi and property damage 0 liability coverage for all owned and non -owned vehicles assigned to or used 'in the performance of the work for a combined s ingle limit of not, less than S 1,000,000,per 0 occurrence in connec I fion with FCC's performance of the contract, Ownincluding.- a. ed Automooiles, b.; Hired Automobiles; and C. Non -owned Automobiles. a. Broad Form Property Damage, with no employee exclusion,* b. Personal injury WWI " 4, 1 ility, including extended bodily i*nj*ury* C. Broad Form COntractual/Commercial Liability - Including' completed operationsi, d# ot 1) . Premises - Operations Liabill y (M&C)W e. Independent Contractors, and subco 1: f Blanket Contractual Liability, ntractors; 6. If the proof of: "insurance or certifflicate indicating the County is an 44ad ditional I a policy obta-Ined by the Contractor refers to an endorse nt n *nsured") to does not Provide the full text of that endorsement, then me (by umb i er or name) but it shall be the obligation of the Contractor tol obtain the full text of that endorsement and forward that full, text to the County. Page 4 of 9 Forks Chamber of Commerce All insurance policies obtained by FCC in order to comply with this Section shall be; pri 1"41M ark mary and non-contfibutory as y coverage provided through any 0 memorandum of coverage for third party liability claims or actions obtained and retained by the; County through a Ch. 48.62 RCW "Risk Pool." 8. it is agreed by the parties that 'insurers shall have no right of recovery or s,ubrogation against the County (lincludingits employees: and other agents and agencies), ft being the intention, ot the parties that the 'insurance policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above descn*bea l The insurance maintained by FCC under thi's Agreement shall not in any manner firnit or qualrt� the liabilities or obligations of FCC under this Agreement. SECTION I I al COhLPLIANCE WITH LAWS. The FCC shall comply with all Federal, State,, and local laws and ordinances applicable to the work to be done under thi's Agreement. This Agreement shall beInterpreted and construed in accord with the laws of the State of Washington; and venue shall be in Jefferson County, Washington. SECTI 0 iG 13,_1NTE RA1WA.GRELMENT,,Th-: is agreement together with attachments or addenda represents the entire and integrated agreement between the County and the FCC and supersedes all prior negoti-at't;onsi,representations,, or agreements written or oral. This agreement . 4 may be amended only by written instrument si i gned by both the County and the FCC. Page 5 of 9 Forks Chamber ofCommerce "PRVED and si 4""this day of 12021. Attest*- JEFFERSON COUNTY BOARD OF COMMISSIONERS C aroG lawny, CMC Kate Chair Clerk of the Board Approved as to F PhillpHUMUCker, February 12, 2021 Chief Ci*vi*l Deputy Prosecutor FOIWS CHAMBER OF COMMERCE L" dros,'Executive Director Page 6 of 9 Forks Charnber of Commerce a" =XFOBIT A Proposed 2021 Forks Chamber of Commerce Lodwng Tax Bud!'' 2021 FUNDS REQUESTED by Forlk-s Ctja�r, of Commer Staffing - Kah3kch: Visit(w Ce:ntPf May 14 - Sept. 300 2021 $19794 , Staffing Washirgton State Vls#or Guide, Co-op Marketing w/' OPTC Tourism Event marketing for Gravel Unravel bike race May 11 202, Mailing of Rain: Forest Country Adventure Map. $2000, 00 Lodging Concierge Service ... _-- 11.� --um-W Total— - ,. -0 4 4 . A 0 * I i. 4.. — m r - - I - - .— — '' � m . . ", — ... I a, a x - � ... n ''. i, , — w . , — *,. � x ., -,!" Page 7 of 9 Forks Chamber of (".'ornmerce Consent Agenda Comm issi oners, Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERlk 10 0 TOO Board of County Commissioners Phi'lip Morley, County Administrator a FROM* Adie l McKnight, Executive Assistant DATE: February 16,,2021 SUBJECT: AGREEMENT re: 20;21 Hotel, Motel (Lodging 'fax) Grant Funding; In th Amount of $41,250 Forks Chamber of Commerce ST A0 TEMENT OF 1S'SlJE# This agreement provides grant funding for 2021 to certain non-profit agencies for the promotion of tourism and ongoing preservation ot Je;ffers,on, County's hen'tage. This tuncting has been budgeted ftom the Hotel Motel (1,odging'fax) Fund, as recommended by the Lodging Tax Advisory Committee. FISCAL I. PACT 11M., , 11 Chamber of Commerce $41 �250 Approve and sign the agreement. &V:" p Mor ey',", ty A min',istrator Date, UuNTRA,CT i REVIEW FORM AMOUNT*- $41,250 Expenditure 4 Matching funds Required SOUrce(s) of Matching Funds i= �< APPROVED FORM Comments PROCESSo E, 0 xempt from Bid Process El Consultant Selection process ED Cooperat* e, iv Purchase El Competitive Sealed Bid, 0, Small Works Roster 11 Vendor List Bid 1:1 RFP; or RFQ El Other BY RIS Review by: Date Revie 40, 0 Retumed, for revision (See Comments Step 20 REV By PRO;SECU ATTORNEY Review by.- Philip C, Hunstwker Date Reviewed: February 12, 2021 Chief Civil Deputy prosecut* APPROVED AS TO FORM Mr µIng Attomey Comments MIYIOTF(Stw�om,�me�nts) Forks Chaber of Commerce 1411 S. Forks Avenue PO Box 1249 Fork�s;., WA 98331, 360-3;74-25i,31 office 800-443-6757 toll -free ForksWA.com Fo:reverTwil # crhtinForks.com From.- Leslie Locke <LLocke#Dq9 Sent,: Friday,, February 5., 2021129 PM To.- director@ fp'r�kswa.com Subject., Contract language - Insurance coverage We are in the process of dra:fting your 2021 Lodging Tax Funding Agreement and have the following questions: Do you carry Commercial Automobile Liability Insurance',? Do: you carry General Co;mmerci;al Liability Insurance and if; so what is the limit? Please let me know to process your co:ntraci ME= Wiaw 360-385-9102 ***Email may be considered a public record subject to public disclosure under RCW 42-56***