HomeMy WebLinkAboutDRAFT Budget Committee Minutes - July 28 2021
JEFFERSON COUNTY BUDGET COMMITTEE
DRAFT MINUTES
Wednesday, July 28, 2021
8:30 am
Meeting held virtually via GoTo Meeting due to Covid-19 emergency
Attendees:
Andy Pernsteiner
Anne Sears
Barbara Carr
Brian Gleason
Brenda Huntingford
Carol Palmer
Carolyn Gallaway Cathy Taylor
Cliff Moore
David Fortino
Erin Lundgren
Heidi Eisenhour
Greg Brotherton
James Kennedy
Jeff Chapman
Joe Nole
Jodi Adams Judy Shepherd
Kari Binns
Kate Dean
Keith Harper
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler Mindy Walker
Monte Reinders
Philip Hunsucker
Renee Talley
Rose Ann Carroll
Ruth Gordon
Shannen Cartmel
Sophie Nordstrom
Stacie Prada
Su Tipton Veronica Shaw
Vicki Kirkpatrick
Willie Bence
Meeting was called to order at 8:31am by Rose Ann Carrol
Agenda was approved as amended. Motion by Ruth, 2nd by Heidi, motion carried unanimously
Approval of the June 30, 2021 Minutes: Motion by Ruth, 2nd by Phil H, motion carried unanimously
Reports
Expense Report by Rose Ann, please see attached Expense Report
Revenue Reports by Stacie Prada
• General Fund at $12,205,667 – 58.9% of the 2021 budget year to date which is higher than previous years.
The second sheet shows general fund revenue charts showing 2015-2021 year to date detail and percentage of
actual full year collections. Look at the bottom line to see that percentage of full year is 59% and has ranged from
50-59% for June YTD.
• Other Funds at $21,951,422– 59.4% of 2021 budget year to date which is a lot higher than previous years. Fund
123 for Grant Management has the ARPA funds received in June for $3.157 million. I anticipate this will be
addressed in a budget appropriation and change the percentage in future months.
• General Fund Cash Balance - $9.15 million at the end of June which includes the $3.6 million budgeted reserve.
Please note that with property tax collections, this month is typically the peak month of the year where we have
cash from April and May property tax collections to get us through to October’s property tax collections.
• General Sales Tax Receipts - $459,162 which includes $99,946 for Special Purpose in June 2021. Cumulatively, this
is 24% over budget year to date and if it holds we’re forecasted for about $1.3 million over budget for the year.
• Sales Tax by Sector: Sales tax composition by category reflects funds receipted in April for June distribution. The
amount collected for General & Optional was 47% more than this period last year for the county and 50% more for
the City of Port Townsend. As you’ll recall, the Stay Home, Stay Healthy order was put in place on March 23, 2020
and affected all of April last year.
• REET Receipts - Fund 302 - $192,025 in June which is 56% over budget and 7% less than what it was this month
last year. We had a total of 28 sales over $500,000 with five properties selling in unincorporated Jefferson County
for over $1 million. Four were in tax code 211 (Nordland and Chimacum) and one in 323 (Quilcene). If it holds, the
projection is to come in $1.3 million over the original 2021 budget.
• Hotel/Motel Lodging Tax – Fund 125 - $69,468 in June. This puts it 145% over budget for the month. Year to date,
revenue is 70% over budget and more than double for this time last year. If it holds, the projection is to come in
$240,000 over budget for the year.
Munis Update by Mark, Stacie & Rose Ann: Munis went live June 1, 2021 and continues to get implemented in
phases. Departments have worked exceptionally hard and patiently during transition to Munis. Payroll will not
transfer over until July 1, 2021. Support team from Munis has been disappointing.
2022-23 Biennial Budget Objectives/Procedures Resolution- Mark: Resolution was sent out to budget
committee outlining new budget process and priorities.
Discussion of ARPA and CARES funding decisions by BOCC- Mark presented the approved commitments for the remainder of CARES funds and initial ARPA funds.
Justification narratives for supplemental appropriations/ extensions- Mark: BOCC is requesting more
detail in appropriation requests
Motion to Adjourn at 9:27 , 1st by Ruth, 2nd by Greg, passed unanimous Rose Ann
Next meeting -- August 25, 2021