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District No. 1 Commissioner: Dan Titterness
District No.2 Commissioner: Glen Huntingford
District No.3 Commissioner: Patrick M. Rodgers
County Administrator: David Goldsmith
Clerk of the Board: Lorna Delaney
MINUTES
Week of April 5, 2004
Chairman Glen Huntingford called the meeting to order. Commissioner Dan Tittemess and
Commissioner Patrick Rodgers were both present.
APPROVAL OF MINUTES: Commissioner Tittemess moved to approve the minutes of
March 15, 2004 with a correction to page 1 (regarding the Brinnon Motel/Senior Center - "moss" removal
project corrected to read "mold" removal project) and the minutes of March 22,2004 as presented.
Commissioner Rodgers seconded the motion which carried by a unanimous vote.
PROCLAMATION re: Telecommunication Week: Tracy Stringer, Jeffcom Manager, was
present when Chairman Huntingford read the proclamation honoring the E-911 Dispatchers and the job that
they do for the County. It was noted that the "Dispatcher of the Year" will be announced at a banquet for
the Communications Officers on April 16 at the Sheriff s Office.
Commissioner Tittemess moved to approve the proclamation designating April 11 through 17 as
Telecommunication Week. Commissioner Rodgers seconded the motion which carried by a unanimous
vote.
Larry Fay, Environmental Health Director re: J.D. Rook Property Update: In December,
2003, the Health Department sent a notice of violation to J.D. Rook regarding the garbage, sewage and dogs
on his property. Larry Fay noted that Mr. Rook has been working with the Health Department but there is
still more clean up work to be done. He submitted photos showing the progress that has been made to date.
In January, Mr. Rook had 3 adult licensed dogs, a litter of 6 puppies that were 6 months old, and a litter of 5
puppies that were 3 months old. The older puppies were placed. In February, an new enclosure for the dogs
was completed. Larry Fay stated that, to his knowledge, there have been no complaints about the dogs
running at large since the facility was built.
Mr. Rook has been advised of his options for the younger puppies that will soon be 6 months old. He can
find homes for them or buy licenses. According to the County ordinance, Animal Services may impound
unlicensed animals, but past practice has been that only dogs running at large have been impounded.
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Commissioners Meeting Minutes: Week of April 5, 2004
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There was a discussion about the number of dogs a person can own. Both the UDC and the Animal
Responsibility Ordinance define a kennel as 5 or more adult animals. The UDC addresses land use for
commercial kennels. The Animal Responsibility Ordinance mentions commercial and hobby kennels but
doesn't specify any kennel standards. Mr. Rook's kennel would probably be considered a "hobby" kennel.
Larry Fay reported that he has been working on an updated draft of the Animal Responsibility Ordinance
that defines clear standards that can be enforced regarding enclosures, space requirements, and cleanliness.
He added that the RCW defines cruelty as "the failure to adequately house or provide food and water and
medical attention to an anima1." It is a misdemeanor ifit can be demonstrated that harm has come to the
animal because of this failure.
Mr. Rook's property is not the only problem and there are similar garbage and junk vehicle issues on
adjacent properties in the area. However, the rat problem should improve as the garbage is cleared and the
dog population is reduced. Mr. Rook is continuing to work on the violation issues on his property.
Mr. Rook's attorney, John Hynson, complimented the County on the professional way this issue is being
handled. He and his client have been addressing the violation issues and they have set a date to have all the
puppies placed. Mr. Rook is disabled. He feels that his property is valuable and people are trying to take it
away from him. His dogs are really all he has and he cares about them. Someone let some of the dogs out
and one of the dogs was shot in the head and killed. When dumpsters were delivered in January, the
neighbors filled them up. They are waiting to be able to bum some of the trash. The rats have always been a
problem in that area.
The Board directed that Larry Fay continue to work on the updated ordinance and bring the draft forward to
them within the month.
Family Support Network Update: Quen Zorrah, Public Health Nurse, explained that Family
Support programs are an important part ofthe community but many people don't know about them. There
is a misconception that the Health Department only works with low income citizens, but their services are
available for everyone. Families having babies are "at risk," especially those families with a history of
substance abuse, domestic violence, and mental illness.
Best Beginnings is a nationwide program for first-time mothers that teaches them appropriate ways to raise
their children and also focuses on completing the mother's education and getting them back in the
workforce. It is a challenge to find funding for the program, although, at this time they have adequate
staffing to see all the families who request their services and they are able to give them the level of support
they need. Most of their clients provide referrals because the program is well established in the community
and people trust them.
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Commissioners Meeting Minutes: Week of April 5, 2004
Chairman Huntingford noted that in the County there are approximately 200 births annually. He asked how
many of these families are contacted about the program? Quen Zorrah replied that they try to get referrals
on all new births and families are contacted by telephone and offered the services. They have initial contact
with approximately 80% of the families, but the mother decides the level of service she needs and whether it
will be weekly or biweekly visits or just the initial contact. In some cases, they help families until their
babies are 2 years old.
Commissioner Rodgers pointed out that it is important to be able to track the statistics to see the outcomes
from the program. Quen Zorrah stated that the Nurses document every visit. Their clients fit the profile for
clients enrolled in programs throughout the nation and the main office in Denver maintains statistics to make
sure the proper practices are followed. At the local level, with no funding, it would be difficult to follow the
progress of the babies to the time they are 15 years of age. However, one of the short term outcomes that
has been tracked is that the referrals of babies and children under 1 year to foster care and the CPS system
have dropped dramatically.
PUBLIC COMMENT PERIOD: The following comments were made: the Program
Manager for the Jefferson County Community Network thanked the Board for their interest in the Family
Support Program; at a recent Firewise training session, the DNR praised the Jefferson County
Commissioners for their proactive support in preventing wildfires; many residents in the County can't see
spending $6.4 million on the Gateway Visitors' Center and people need to know more about the plans and
be able to give input; and, the Washington Public Interest Research Group of22,000 members has joined the
Hood Canal Coalition in opposition to the Pit-to-Pier project.
COUNTY ADMINISTRATOR'S BRIEFING: David Goldsmith reported on the following:
· When the walls in the Courthouse were painted, the historical photos were removed and they are in
storage. The Facilities Department plans to have permanent cases built for the walls on the first floor
to display the historical photos.
· The draft junk vehicle/nuisance ordinance is currently going through legal review. There will be a
workshop scheduled with the Board within a few weeks.
· A schedule conflict for events at the Fairgrounds has been worked out between the Port Townsend
Little League and the Fair Board. The Fair Board manages the fairgrounds except for a small area
that is managed by the Little League. The County needs to develop a mechanism to resolve future
conflicts.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Rodgers
moved to adopt the Consent Agenda as presented. Commissioner Tittemess seconded the motion which
carried by a unanimous vote.
1. RESOLUTION NO. 13-04 re: Adopting a Policy Regarding Privacy of Health Information under
the Health Insurance Portability and Accountability Act of 1996 ("HIP AA")
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Commissioners Meeting Minutes: Week of April 5, 2004
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2. AGREEMENT re: Well Drilling Services for Olympic Coastal Corridor Visitor Center; Jefferson
County Public Works; Tillia Well Drilling
3. AGREEMENT, Amendment No.2 re: Bridge Consortium, Ryan White Title II; Jefferson County
Health and Human Services; Kitsap County Health District
4. AGREEMENT NO. C08680(9), Amendment No.9 re: 2003-2004 Consolidated Contract;
Jefferson County Health and Human Services; Washington State Department of Health
5. AGREEMENT, Amendment 'A' re: Community Mobilization; Jefferson County Health and
Human Services; Washington State Department of Community, Trade and Economic Development
6. AGREEMENT re: Breast and Cervical Health Program; Jefferson County Health and Human
Services; Seattle King County Department of Public Health
7. AGREEMENT, Amendment No.1 re: Community Outreach and Education for Developmental
Disabilities Program; Jefferson County Health and Human Services; Michelle Fogus
8. AGREEMENT re: Spay and Neuter Adopted Pets; Jefferson County Health and Human Services;
Chimacum Valley Veterinary Hospital
9. QUIT CLAIM DEED and REAL ESTATE EXCISE TAX AFFIDAVIT re: Jefferson County
Property Located in the Vicinity of the Port Townsend Golf Course; Purchase of Railroad Addition,
Block 16, Lots 1 to 4; City of Port Townsend
10. Federal Grant Application re: Regional Program Development Unit; Jefferson County Juvenile
Services; Washington State Department of Social and Health Services, Office of Juvenile Justice
11. Designation and Signature Authorization of Alternate Applicant Agent for Jefferson County; Federal
and State Emergency and Disaster Assistance Funding, Disaster No. 1499-DR-W A; Scott Kilmer,
Jefferson County Public Works
12. Reappoint Person to Serve Another Three (3) Year Term on the Gardiner Community Center Board
of Directors; Term Expires April 17, 2007; Patricia Warner
Lesa Barnes, DASH re: Proclaiming April as Disability Awareness Month: Lesa Barnes
stated that it will take a community-wide effort to improve disability accessibility in Jefferson County.
DASH's first event to increase awareness was last year. Several people without disabilities were assigned a
disability and asked to spend a "typical day in the community." This year's event is scheduled for April 21.
Chairman Huntingford read the proclamation regarding Disability Awareness Month into the record.
Commissioner Tittemess moved to approve the proclamation designating April as Disability Awareness
Month. Commissioner Rodgers seconded the motion which carried by a unanimous vote.
HEARING re: Proposed Ordinance Repealing and Replacing Ordinance No. 09-1011-99
Increasing Public Works Solid Waste Division Feesfor the Moderate Risk Waste Facility: Chairman
Huntingford opened the public hearing. Richard Talbot, Public Works, explained that the current fee
schedule that was adopted in 1999 was based on 1998 data. The cost to the County for disposal services
have increased in the last 2 contracts and operating costs for labor and supplies have gone up. The new
schedule is based on weight and not volume. The formula to calculate the final cost per unit was reviewed.
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Commissioners Meeting Minutes: Week of April 5, 2004
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David Goldsmith mentioned that in the past there has been a "Household Hazardous Waste Day" when
people could bring chemicals they wanted to dispose of to the County and the fee was waived. This was
grant funded by DOE, but the funding is no longer available. He asked if there is enough revenue generated
by the fees to continue to do the one day event? Richard Talbot answered that they usually do a South
County event in the fall.
Chairman Huntingford opened the hearing for public testimony. Hearing no testimony for or against the
moderate risk waste fee increases, the Chair closed the public hearing.
Commissioner Rodgers moved to adopt ORDINANCE NO. 03-0405-04, increasing the Public Works Solid
Waste Division fees for the Moderate Risk Waste Facility. Commissioner Tittemess seconded the motion
which carried by a unanimous vote.
HEARING re: Proposed Amendment to Ordinance No. 11-1116-92; Amending the Charge
for Processing Checks Returned to County Offices from $15.00 to $30.00: The Chair opened the public
hearing. Treasurer Judi Morris explained that this change will bring the County's fee into line with the
amount that businesses throughout the State are charging for returned checks. This new fee more
appropriately represents the staff time required to get payment and she is hoping that it will be a deterrent for
people.
The Chair opened the meeting for public comments.
Tom McNerney. Brinnon, questioned whether the increase is enough compared to bank charges.
Hearing no further comment, the Chair closed the public hearing.
Commissioner Rodgers moved to adopt ORDINANCE NO. 04-0405-04, amending the charge for
processing checks returned to County offices from $15.00 to $30.00. Commissioner Tittemess seconded the
motion which carried by a unanimous vote.
HEARING re: Community Development Block Grant (CDBG) Closeout; Construction of
the Child and Family Resource Center, Jefferson County Mental Health Facility: Chairman Huntingford
opened the public hearing. Laurie Strong, Director of Jefferson County Mental Health, thanked the Board
for their support in helping to accomplish this project. All the conditions ofthe grant have been met and this
close out hearing is required. She mentioned that one of the programs in their new facility is the "Discovery
School" for severely disturbed middle school children who can't attend public schools. The schools pay for
the program and she has seen real progress with the children.
The Chair opened the public testimony portion of the hearing.
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Commissioners Meeting Minutes: Week of April 5, 2004
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Accountant Karen Bednarski, County Auditor's Office, noted that the State still owes the County $5,500
from the grant. It should be received soon and then it will be completed. The discrepancies brought up
during the audit have been addressed.
County Administrator David Goldsmith added that when the remaining funds are received from the State,
the obligations under the Block Grant will be fulfilled and the County will transfer the property to Jefferson
County Mental Health.
Hearing no further comments, the Chair closed the public hearing.
Commissioner Tittemess moved to accept the completion of the Child and Family Resource Center and
Jefferson County Mental Health Facility in order to close out the CDBG grant. Commissioner Rodgers
seconded the motion which carried by a unanimous vote.
The Board met in Executive Session from 11: 15 a.m. to 11 :59 a.m. with the County
Administrator, Prosecuting Attorney and a Risk Pool Attorney regarding actual litigation.
Warren Steurer, Parks and Recreation re: Irondale/Chimacum Beach Master Plan Update
and Off Road Vehicle Park Proposal: Warren Steurer updated the Board on the following:
Irondale/Chimacum Beach Master Plan: The County purchased 14 acres at this location in December, 2002.
A Parks Advisory Board subcommittee was formed that met with the neighbors and stakeholders to discuss
the uses for the park. In the fall of2003, the County hired Consultant Rick Sepler to guide the Public Works
Department in putting together a master plan for the property. They held 3 more public meetings with the
stakeholders. A draft master plan was developed and has been reviewed by the Parks Advisory Board.
Their recommendation is to forward the plan to the County Commissioners for review.
Rick Sepler eXplained that there was extensive public involvement in this process and the master plan
represents a fairly good consensus of the participants. The design is for a neighborhood park, rather than a
destination for sports activities. The trailer/boat ramp proposal caused the most discussion and
disagreement and the Parks Advisory Board didn't include it in the master plan except to note that
development of a boat ramp will be revisited within a few years. This is a good location for a boat ramp for
South Port Townsend Bay, but there are environmental limitations. Advances in technology may make it
possible to bridge the limitations and the Port of Port Townsend has offered to partner with the County to
work on this issue.
Chairman Huntingford pointed out that Goal 1.0 on page 7 of the master plan states that "The park should
incorporate facilities and encourage activities that primarily serve the passive recreational needs ofthe
immediate neighborhood and local community." He feels that the first 4 or 5 goals aren't consistent with
future development of a boat ramp and the master plan language needs to be consistent with the commitment
to revisit the boat ramp issue. The Board agreed that there is a need for a boat ramp in that area although it
might not necessarily be located at this site and they want to keep all options open.
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Commissioners Meeting Minutes: Week of April 5, 2004
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Commissioner Rodgers suggested that the configuration ofthe park should allow for a future boat ramp.
There was a discussion about the placement ofthe ramp. Rick Sepler noted that the Department ofFish and
Wildlife is doing a beach restoration project on property adjacent to the proposed park and they have written
that they are strongly opposed to any boat launch facility at that location. The eelgrass beds and the
spawning habitat in the sand were listed as reasons.
The Board directed that Public Works meet with the Port of Port Townsend and the Department ofFish and
Wildlife about options to address the possibility of a future boat ramp. SEP A will also need to be done on
the master plan and a public hearing will be scheduled.
O(r Road Vehicle Park ProDosal: The topic of an off road vehicle location has been brought up for several
years. As East Jefferson County has become more developed, traditional informal ORV sites have been
closed to trail bikes and off road vehicles. Neil Morgan, representing the OR V users, recently presented a
report and proposal at a Parks Advisory Board meeting. One facet of the proposal is to create a focus group
made up of potential users to work with the Parks Advisory Board on an off highway vehicle location. The
users would include 4 wheel drive groups, trail bike groups, equestrian groups, hiking groups, mountain bike
groups, DNR, ORM, and other private and public property owners. As possible sites are identified,
neighbors would also be involved. Chairman Huntingford stated that DNR is very interested in finding a
specific location for these activities in Jefferson County in order to limit use in restricted areas.
Neil Morgan, Pacific NW 4- Wheel Drive Association, said that he feels it is very important to establish a
focus group comprised of user groups to look at the potential and location for establishing an OR V trail
system or park. There are only 3 areas on the Olympic Peninsula that have designated trails and none are in
Jefferson County. Chairman Huntingford mentioned that there is potential to have DNR forest board
transfer land reconveyed to the County for recreational purposes, but the County would have to maintain it.
Neil Morgan explained that he was recently involved in a focus group in Clallam County. DNR put a
meeting notice in the newspaper and facilitated the meeting. At the meeting, all the user groups were
identified and asked to attend a meeting 2 weeks later with 2 representatives from each of the user groups.
Warren Steurer offered to contact DNR. He suggested that the focus group could work through the Parks
Advisory Board and any recommendations could come through them.
The Board met in Executive Session from 3:00 p.m. to 3:29 p.m. with the County
Administrator and the Human Resource Manager regarding personnel. At 3:30 p.m. they interviewed R.A.
(Bud) Schindler who is interested in serving on the Planning Commission representing Commissioner
District #3; and at 4:00 p.m. they interviewed Edel Sokol who is interested in being reappointed to the
Planning Commission representing Commissioner District #1.
Judi Morris, Treasurer re: Donation of Property: Judi Morris explained that the County
occasionally gets offers from property owners who don't want their land, but it is usually unuseable for some
reason. She received an offer from a man in Alabama. He and his wife are ill and can no longer keep their
property which is a buildable lot in Port Ludlow. It is assessed at $7,000 although there are plans to develop
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Commissioners Meeting Minutes: Week of April 5, 2004
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the infrastructure in that area. They have contacted realtors but no one has responded. She asked the Board
how they want to deal with this request? Most donations to the County are for a specific purpose or project.
Chairman Huntingford noted that he thinks the County has accepted land donations in the past to be used as
park property. There was a brief discussion about whether to put the property up for auction this year or wait
until the infrastructure goes in and the value increases.
Commissioner Tittemess moved to authorize acceptance of the donation of property. Commissioner
Rodgers seconded the motion which carried by a unanimous vote.
The meeting was recessed at the close of business on Monday and reconvened on
Wednesday, April 7,2004 for the following business. Chairman Huntingford and Commissioner Rodgers
were present. Commissioner Tittemess was absent.
Designation of E911 Coordinator: Commissioner Rodgers moved to have the Chair sign a
letter to the State Military Department Emergency Management Division designating Tracy A. Stringer as
the E911 Coordinator for Jefferson County grant applications for the contract period July 1, 2004 to June 30,
2005. Chairman Huntingford seconded the motion which carried.
MEETING ADJOURNED '.
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JEFFERSON COUNTY
BOARD OF COMMISSIONE S
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