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HomeMy WebLinkAboutM051004 ~1CO c:s ~ & ~\ = 'I.? \" í:j \. """:I ,,~.......! , / ) \ ' \~ ~/ "'18J¡ ûi.9/ ,,--11L/- District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of May 10, 2004 Chairman Glen Huntingford called the meeting to order. Commissioner Dan Titterness and Commissioner Patrick Rodgers were present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of April 26, 2004 as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. The Board met in Executive Session with the County Administrator, Human Resource Manager, and Personnel Consultant regarding personnel from 8:30 a.m. to 9:00 a.m. COUNTY ADMINISTRATOR BRIEFING: County Administrator David Goldsmith discussed the following items: · He and Chairman Huntingford met with representatives fÌ'om the Port Townsend Little League and the Fair Board to discuss the Little League fields at the Fairgrounds. The Port Townsend Little League has a contract with the County to use the ballfields except for the two weeks of the Jefferson County Fair. In order to raise the revenue to maintain and support the Fairgrounds, the Fair Board must schedule events and activities and sometimes they conflict with Little League use. The County has offered to look for five or ten acres located near Port Townsend to relocate the Little League fields. The City and the County don't have any property nearby that would be suitable and it doesn't appear that the schools are willing to help. Ifthe Fair Board gave the Fairgrounds back to the County to run, the County would have to close it down because there isn't money to keep it going. The Chair reviewed the contract between the County and the Little League. He mentioned that the City needs to be involved in working on this issue with the County. A press release has been prepared. Last week, Vanessa Brower, Housing Authority Board Member, submitted her resignation to the County Commissioners. HUD had made an audit determination that her position on the Board and her employment with OlyCAP were a conflict of interest. She plans to submit a waiver to HUD, and asked the Board if the Prosecuting Attorney could provide a legal opinion. The Deputy Prosecuting Attorney wrote a letter citing a State statute indicating that there isn't a conflict of interest. The County Administrator presented a letter for the Board's signature informing HUD that State law provides that there is not a conflict of interest in this case, the County won't accept Vanessa Page 1 Commissioners Meeting Minutes: Week of May 10, 2004 ,..,,,,, .,- Brower's resignation fÌ'om the Housing Authority Board, and she will not be resigning her position at OlyCAP. Commissioner Rodgers moved to have the Board sign the letter to HUD as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. · Last week, during the Board's discussions about the Vehicle Allowance Policy for the Commissioners, they carne up with three options. A Commissioner can: 1) track mileage in a mileage log and submit it for reimbursement; 2) drive a County vehicle; or, 3) receive a Personal Vehicle Allowance scheduled at 90% of the rental value established by ER&R for a mid-sized vehicle. · Environmental Health Director Larry Fay met with DOE and the DOH in Olympia last week regarding the Qui1cene Water System. The State agencies have identified the well as a one time municipal system which will allow the water rights to be fully utilized. This is crucial for the transfer of the system from the Forest Service to the PUD. Ultimately, the County will change those water rights to the well the County drilled 5 years ago because it is in a better location and has better production. To get the system up and running, it makes more sense and costs less to use the Forest Service well and then swap the water rights. · There have been some delays paying the County's contractor for drug and alcohol treatment services because of the process used by DASA (the State) to reimburse the service provider. A representative fÌ'om the State will be present at the Substance Abuse Advisory Board meeting for a discussion on this issue. The goal is to make sure that the vendor has the funding to provide the services. PUBLIC COMMENT PERIOD: The following comments were made: a property owner near J.D. Rook's property stated that there are still 7 dogs living there and the rat population is growing, damage has been done by the rats to the neighboring houses and an exterminator has said that the only thing that can be done about the rat problem is to defend against it; a commercial building on Fredericks Street behind the property has also developed a rat problem; the RFP fÌ'om WSAC for a Third Party Administrator for the Counties L & I Retrospective Rating Pool will not attract a qualified firm to straighten out the problems, and the County should have gotten out while they had a chance; representatives fÌ'om the Jefferson Trails Coalition gave an update on the work and planning on the Larry Scott Trail and the Olympic Discovery Trail, and suggested that a small amount of funding be set aside in the Public Work's budget annually to allow for trail planning for grants. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Rodgers moved to delete Item #4 and approve the balance of the Consent Agenda as presented. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 19-04 re: Providing a Positive Cash Balance For the Watershed Fund 2. RESOLUTION NO. 20-04 re: Naming a Private Road Country Meadow Road; Marshall and Bonnie Walters, Malcolm Ottaway, Kim Clemons-Cole and James Ellis, Petitioners 3. RESOLUTION NO. 21-04 re: Vacating a Portion ofan Alley Located in Block 140, Plat of Irondale; Gary & Colleen Jensen, Petitioners Page 2 Commissioners Meeting Minutes: Week of May 10, 2004 IJ···'''··'···'·'''· l·.·.·......·.:...·..·~ ~'j'li)~(.~..~... 4. DELETE: HEARING NOTICE re: MLA02-235 Fred HilJ Proposal; Hearing Scheduled for Monday, May 24,2004 at 10:05 a.m. in the Commissioners Chambers (Approved later in Minutes) 5. EASEMENT re: Twenty Foot (20') Wide Sanitary Sewer and Storm Drain; Parcel No. 101 344004; City of Port Townsend, Grantee 6. AGREEMENT NO. 8284-2, Amendment No.2 re: 2003-2005 Biennium; Jefferson County Health and Human Services; Washington State Department of Social and Health Services (DSHS), Division of Alcohol and Substance Abuse 7. AGREEMENT, Interagency re: Project Management Services for Castle Hill Property Improvements; Jefferson County Central Services; Department of General Administration, G/ A Engineering & Architectural Services 8. Request for Twelve (12) Month Extension of Preliminary Plat Approval; Mountain View Vista Long Plat #SUB96-0007; Located off of Highway 20 South of Anderson Lake Road, Port Townsend; BMW Investments LLC, Applicant 9. Advisory Board Resignation; Housing Authority of Jefferson County; Natascha (Tash) Johannessen BID OPENING re: Center Road Overlay Project: Monte Reinders, Public Works, opened and read the bids as follows: BIDDER Ace Paving, Bremerton Lakeside Industries, Port Angeles AMOUNT $488,301.04 $665,195.00 The Engineer's estimate was $594,500.00. Commissioner Titterness moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Rodgers seconded the motion which carried by a unanimous vote. HEARING NOTICE re: MLA02-235 Fred Hill Proposal: (See Item #4 on the Consent Agenda.) Greg Ballard, Associate Planner, reviewed the schedule for the Final EIS and Comprehensive Plan amendment regarding the MRL designation for Fred Hill Material, Inc. The Western Washington Growth Management Hearings Board's decision requires a compliance report rrom the County by May 28,2004. The Final EIS is included as part of Comprehensive Plan amendment review. Director of Community Development Al Scalf commented that the public hearing tentatively scheduled for May 24 deals with the legislative decision to designate the mineral resource land using the criteria in the UDC, and it is not a public hearing on the Final EIS because that process is closed. Chairman Huntingford paraphrased that the Final EIS is a resource for the Board to use to make a decision and for interested citizens to review. Deputy Prosecuting Attorney David Alvarez noted that the Board will be making their decision on the entire amendment and will have to review the whole record again. The appeal process was reviewed. Some ofthe conditions in the original Comprehensive Plan amendment will have to be clarified or revised. Page 3 Commissioners Meeting Minutes: Week of May 10, 2004 E2""..'.."." ;',' ,~ f'S"'r.:l'~\.'''' Greg Ballard added that they only received six comment letters on the draft EIS although it was sent to a wide range of interested parties. Later in the Day: Commissioner Titterness moved to approve the public hearing notice for MLA02-235, the Fred Hill MRL designation, changing it to Tuesday, May 25, 2004 at 10:00 a.m. in the Superior Courtroom at the Courthouse. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Review and Possible Adoption of Planning Commission Recommendatiôn re: Ordinance Amending the Unified Development Code (UDC) under MLA04-26 for Agricultural Activities and Accessory Uses: Associate Planner Josh Peters stated that on April 26, the Board received a Planning Commission recommendation on agricultural lands under Comprehensive Plan amendment MLA04-26. A draft ordinance has been developed to adopt the recommendation. Commissioner Titterness moved to adopt ORDINANCE NO. 06-0510-04 amending the UDC for agricultural activities and accessory uses. Commissioner Rodgers seconded the motion which carried by a unanimous vote. The Board acknowledged the enormous amount of work by everyone involved with this project. David Christensen re: Hood Canal Low Dissolved Oxygen Levels: Natural Resource Manager David Christensen explained that he has worked under contract for the last three months with the Hood Canal Coordinating Council and the State Puget Sound Action Team to develop a preliminary assessment and corrective action plan for the low dissolved oxygen levels in Hood Canal. The work was done in a brief time span and there is an acknowledgment in the report that a lot of uncertainty still exists. The report identifies known facts, tries to identify what isn't known, and doesn't make a lot of assumptions about costly fixes. He reviewed the process. Information and data ftom DOE shows that nitrogen is limiting algae which causes more plankton to grow near the surface of the water, the water becomes stratified when it settles out and decomposes at the bottom, which uses up the oxygen. They held workshops where local experts discussed the possible causes for the high nitrogen levels. A follow up workshop looked at nitrogen from human sources. There is not a lot of data about how much nitrogen comes ftom onsite sewage systems and they are a key contributor to the problem. Churn Salmon carcasses also make a notable contribution. They received data from the Tribes who gilnet the salmon, take the eggs from the females and discard the carcasses into the water, and discard the males immediately. It is not known how much of the fish decomposes and how much is eaten. There are also issues regarding the affects of nitrogen sources at locations on the Canal. At the Hood Canal Bridge where the water can move more freely there is less impact than at Hoodsport. There are also seasonal differences. The recommendation is to develop a numerical model. The USGS is starting a project this summer that will Page 4 Commissioners Meeting Minutes: Week of May 10, 2004 need to be continued, but will depend on Federal funding availability. Ifthe model is completed, they can begin to predict what happens when nitrogen is added. Without modeling, they cannot address how the Hood Canal Bridge affects mixing, if Cushman Dam has changed the water flow through the Canal, the results of less snowpack over the years, and the results of changes in runoff patterns. There is a need to work with local jurisdictions about how they can help reduce the nitrogen programmatically. None of the local jurisdictions want more regulations and they would rather have help funding public education to increase awareness and technical training on the use and reliability of alternative sewage systems. The Boards of Health for the Hood Canal counties need to get together and look at these issues because they will be making the decisions. There are no recommendations in the assessment to increase regulations or enforce them better. The goal was to make the recommendations implementable at the local level. There are suggested actions to address technical training, public education on stormwater issues and fertilizers for lawns, and the government needs to corne up with incentives for people. A low impact development manual for building in rural counties has been suggested. There is also a suggestion to encourage Tribal fisherman to recycle the Churn Salmon carcasses or use them for compo sting or animal food. Dave Christensen's contract with the Hood Canal Coordinating Council expires this month and at this point, they do not know what their role will be regarding further implementation of a low dissolved oxygen program. Funding will be available for the Counties if they present a proposal. There was a discussion about property owners joining together to put in a community sewer system to improve the water quality. The confines of Growth Management indicate that this is promoting urban standards in a rural community. People need incentives to go ftom their private septic systems to community systems because it isn't cost effective. Chairman Huntingford stated that he was surprised that sea lions in the Canal weren't addressed in the assessment. He noted that when they cleaned the water up in Quilcene Bay, they got rid ofthe floats which in turn got rid of 400 seals, and the water cleaned up quickly. From 2:00 - 2:59 p.m. the Board met with County Administrator Candidate Nancy McDaniel and other Elected Officials and Department Heads. From 3:00 - 3:59 p,m. the Board, the County Administrator and the County Administrator Candidate met in Executive Session regarding personnel. From 4:00 - 4:29 p.m. the Board met with County Administrator Candidate Allen Sartin and other Elected Officials and Department Heads. From 4:30 - 5:00 p.m. the Board, the County Administrator and the County Administrator Candidate met in Executive Session regarding personnel. Page 5 "_._--_._'".~---... .. .---.~.--...,-----.- Commissioners Meeting Minutes: Week of May 10, 2004 ~."""", ;"...;\'~ +¡..f/~!~·~'~"~'" The meeting was recessed at the close of business on Monday and reconvened on Tuesday. All 3 Commissioners were present. From 9:00 - 9:59 a.m. the Board met with County Administrator Candidate John Fischbach and other Elected Officials and Department Heads. From 10:00 - 10:59 a.m. the Board, the County Administrator and the County Administrator Candidate met in Executive Session regarding personnel. From 2:00 - 2:59 p.m. the Board met with County Administrator Candidate Michael Pence and other Elected Officials and Department Heads. From 3:00 - 4:00 p.m. the Board, the County Administrator and the County Administrator Candidate met in Executive Session regarding personnel. The meeting was recessed at the close of business on Tuesday and reconvened on Wednesday. All 3 Commissioners were present. They met in Executive Session from 3: 15 p.m. to 4: 15 p.m. regarding personnel. Discussion re: County Administrator Candidates Selection: Chairman Huntingford stated that the Board has considered all the candidates and narrowed their choices. They directed David Goldsmith to do further background checks on the finalists. They should be able to announce their decision next week. . . MEETING ADJ9tJRNEÐ) " .. . \.1.·~ t.:· SEAL: ..' JEFFERSON COUNTY BOARD OF COMMISSIONERS \ .. -- \ ..1: . . .... " f '0 J 0 ,<;; !. ........J ATTEST: rjJµ. 7f O~/ C{»L ¿fulie Matthes, CMC Deputy Clerk of the Board .. )', .... Dan Titterness, Member ~ember ----------- Page 6