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HomeMy WebLinkAboutM052404 <.)~..~~ ~//i.SON 2",\~.~ ST/~<9 06\ ii/&¡ \ ~\ II'"") ,,~'! ~~, i \ I ) \\~ ~// "AJ8.'l~.. . TC;i.~' "~V~~ District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of May 24,2004 Chairman Glen Huntingford called the meeting to order. Commissioner Dan Titterness and Commissioner Patrick Rodgers were present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of May 10, 2004 as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Request for Funding from City of Port Townsend for Jefferson County Health and Human Services Programs: Commissioner Titterness explained that the Board of Health sent a letter to the City of Port Townsend requesting that they help the County with funding for the Health Department. In the past, the City contributed to public health funding through their portion ofthe motor vehicle excise tax, but that funding was dramatically reduced several years ago. The County has suggested several formulas for the City's funding contribution. Iffunding from the City is not received by July, public health programs will be cut. The Board of Health requested that the County Commissioners also send a letter to the City. Commissioner Titterness moved to have the Board send a letter to the Port Townsend City Council requesting that the City contribute $110,000 in funding for public health programs in Jefferson County. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Commissioner Titterness volunteered to hand carry the letter to the City Council meeting. COUNTY ADMINISTRATOR BRIEFING: The following items were discussed: · Quilcene Fire Chief Bob Wilson explained that a committee ofE911 responders and County staff have developed a draft ordinance to change the procedures for the road name and address system. This was necessary because there are many similar road names throughout the County and sometimes it can be difficult for E911 responders to find the location of emergency calls. When the committee began their review, they requested that the Board put a moratorium on road name changes until the new procedures were in place. Bob Wilson reported that the draft ordinance is completed and going through legal review. He requested that the Board lift the moratorium on the condition that a technical committee review the proposed road name applications and make a recommendation to the Board. Page 1 Commissioners Meeting Minutes: Week of May 24,2004 '~""""" ;~\·ลก I¡~~/;, ~¡, ~,,_ Commissioner Titterness moved to have County Departments forward all road name applications to a technical committee of the E911 Addressing System Committee for their review under the new addressing criteria and that the technical committee make a recommendation to the Board of County Commissioners regarding the proposed road name. Commissioner Rodgers seconded the motion which carried by a unanimous vote. · Public Works Staff applied for emergency funding fÌ'om the State DOT for the Fossil Creek bridge on Oil City Road. This bridge was seriously undermined during a storm event last winter and was temporarily repaired to allow residents access to their homes. In the past, the DOT's policy on funding has been to hold off on payment until the bridge is washed away in another event. Public Works Staff was able to convince the DOT that the County needed funding to repair the bridge before it was totally destroyed. County Administrator David Goldsmith thanked the Public Works Department for saving the County a lot of money. · John Fischbach, the new County Administrator, will be in Jefferson County this week to begin transition planning. He also plans to attend a budget workshop. · The proposed Vehicle Al10wance Resolution notes a formula to be determined by the Central Services Director regarding the amount for the monthly allowance. Allen Sartin explained that he has reviewed acquisition and maintenance costs for six mid-sized vehicles fÌ'om the motor pool and from the State bid list. The average is $402 per month and 90% of this amount is the formula that will be applied. When the resolution is approved, the vehicle allowance will be $362.00. The amount will be recalculated annually using the same methodology. PUBLIC COMMENT PERIOD: The following comments were made: it is in the best interest for the citizens of the County to have the City and the County combine similar building services because right now there is a lot 0 f chaos in the City Building Department and politics is involved in interpreting the rules; a constituent who submitted a large number of public records requests presented invoices for several of them because one of the Commissioners mentioned that his requests were costing the County a lot of money; the Hearing Examiner's public hearing on DD Electric was overflowing into the hall, people couldn't hear what was being said, and it was moved to the Superior Courtroom; the next time a room is too full and overflowing into the hall at a public meeting, the fire department will be called; it appears that costs for personal long distance phone calls made by the County Administrator and one of the Commissioners have not been reimbursed. Thorniley Property Exchange: Chairman Huntingford explained that in 1989, the County Commissioners approved a property exchange on Marrowstone Island near East Beach Park contingent on approval by the Superior Court Judge. The amount of property exchanged at the time was not the amount that the Board had agreed upon. Chairman Huntingford asked the Deputy Prosecuting Attorney to look into the matter. Page 2 Commissioners Meeting Minutes: Week of May 24,2004 ~"'''..'''' ... ..'i,.,-í ~ .. ~'" ::;: "f.fÚ¡....~...,':" Commissioner Titterness moved to have the Deputy Prosecuting Attorney follow up and see if the conditions can be made to conform to the Board's intent at the time of the exchange. Commissioner Rodgers seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to delete Item #1 and approve the balance ofthe Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. DELETE: RESOLUTION NO. _ re: Reimbursement to Certain County Officials for Use of Personal Vehicles (Approved Later in Minutes, RESOLUTON NO. 23-04) 2. RESOLUTION NO. 22-04 re: Establishing the Date for 2005 Budget Submissions, Review Hearings and Final Adoption 3. BID AWARD re: Center Road Overlay Project No. CR1559; Jefferson County Public Works; Ace Paving Co., Inc. 4. AGREEMENT, Amendment No.1 re: Community Access Services for Individuals with Development Disabilities; Jefferson County Health and Human Services; Concerned Citizens of Forks 5. AGREEMENT re: AS400 Server Maintenance; Jefferson County Central Services; International Business Machines Corporation (IBM) 6. Advisory Board Resignation and Appointment; Solid Waste Advisory Committee; Kent Kovalenko Replacing Member Rick Banta, D.M. and Murrey's Disposal (f.k.a. Waste Connections, Inc.); Term Expires October 23,2004 Reimbursement to Certain County Officials for Use of Personal Vehicles: (Item #1 on the Consent Agenda) Commissioner Titterness moved to approve RESOLUTION NO. 23-04 regarding the use of personal vehicles with the following revision: the last paragraph was changed to read, " Be it further resolved that prior to receiving a personal vehicle allowance payment each person authorized to receive such a payment shall provide the County Auditor with a certificate of automobile liability insurance that is in the amount established by the County's Risk Manager, and not less than required by the State of Washington, that names Jefferson County as additional insured." Commissioner Rodgers seconded the motion which carried by a unanimous vote. Consolidating Ci~v of Port Townsend and Jefferson County Services: Chairman Huntingford stated that the Board requested the County Administrator draft a letter to the Port Townsend City Council acknowledging that the County is interested in beginning discussions on combining and sharing similar services. Commissioner Titterness moved to have the Chair sign the letter to the City of Port Townsend. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of May 24,2004 IJ··:"·······""·· ..... "',;,''1 ::i'~:' ~ ~"¡'II' ~.¡..~..,... The Board met in Executive Session from 10:05 - 11 :05 a.m. with the Deputy Prosecutor, County Administrator, Community Development Director and Associate Planners regarding actual litigation. SR20 CORRIDOR PROPERTY PURCHASE: David Goldsmith explained that the Jefferson County Land Trust is negotiating the purchase of a forested strip of property along SR20 at the entrance to the City of Port Townsend that the County has agreed to purchase with the help of other local entities. Doug Mason from the Land Trust contacted him to ask for $10,000 to be put into an escrow account with the closing date scheduled for June 8. Since the Board's original decision to go ahead with this property purchase, several budget issues have corne up. They were also informed that the Conservation Futures Advisory Board determined that the property does not meet their criteria for funding and the application for $35,000 may not be approved. David Goldsmith will do more research on the pending sale and alternate funding sources and report back to the Board. Later In The Week: On Wednesday morning, Mark Dembro, Kees Kolff, and Doug Mason from the Jefferson County Land Trust met with the Board to discuss the land purchase. David Goldsmith reviewed the funding sources for the $70,000 needed to purchase the property. · The trees on the property will be thinned at a net profit of $7,000 to $10,000. · There is approximately $1,200 in private donations. · A + Rentals is interested in buying a part of the property adj acent to their business. · The County would have to corne up with approximately $48,000. · The City's contribution would corne through regional services contracts and money for County property that the City purchased this year. The City is not contributing directly to the property purchase. David Goldsmith explained that an application made by the Port Townsend Chamber of Commerce to the Conservation Futures Advisory Board was for $35,000. However, the Conservation Futures Advisory Board voted unanimously not to fund the SR20 Corridor Project. Their concern was based on the State Department of Transportation's easement allowance and the DOT's ability to take property by eminent domain. They also had concerns about the thinning of the trees. Kees Kolff explained that a few real estate people he knows have indicated, without doing a thorough market analysis, that the property A+ Rentals is interested in would sell for $25,000 to $30,000. He added that a concerted effort to solicit donations has not been made and he thinks that more money can be raised through private donations. David Goldsmith suggested that a 30 day extension on the closing date would allow time to work out the funding options. Doug Mason said that the seller had indicated that a short extension wasn't a problem. Other funding options were discussed including the use of Rural Assistance funding. Page 4 Commissioners Meeting Minutes: Week of May 24,2004 Commissioner Huntingford stated his concerns about spending the money on the purchase. In talking with employees and Elected Officials, he found that many of them were not in favor of the purchase, especially when the County is facing serious budget cutbacks. Commissioner Rodgers stated that the County has made a good faith effort to see that this works and now it is up to the other entities to make a commitment for the remainder of the money. The Board agreed to ask for a 30 day extension on the closing date. The meeting was recessed at the close of business on Monday and reconvened at 10:00 a.m. on Tuesday in the Superior Courtroom for a public hearing on MLA02-235, the Fred Hill Proposal. All 3 Commissioners were present. HEARING re: MLA02-235 Fred Hill Proposal: Chairman Huntingford opened the public hearing in the Superior Courtroom. He asked if people standing would fill in the empty chairs in order to get a better count of the number of people in the Courtroom. The capacity ofthe room is 90-100 people. He also asked if some people would stand outside the Courtroom, but made it clear that everyone was welcome to comment. He suggested that people outside the Courtroom who carne to testify and weren't going to stay to listen could testify first. He explained that the Superior Courtroom is the largest room in the Courthouse and the public hearing may have to be postponed until a larger location can be scheduled. The Fire Marshall was called to decide if the hearing will be postponed. The Chair read an introduction. This hearing is for MLA02-235, the request for a mineral resource lands overlay designation made to Jefferson County by Fred Hill Materials, Inc. as part of the 2002 Comprehensive Plan Amendment Cycle. The matter is before the County Commissioners again because of a remand order fÌ'om the Western Washington Growth Management Hearings Board that was issued because further environmental review of the potential impacts of designating an MRLO was required by the Hearings Board. The County has done further environmental review and the County Commissioners have before them the Final Supplemental Environmental Impact Statement generated in accordance with State Environmental Policy Act. A legislative decision will be made by the County Commissioners. The ground rules and procedure for the public hearing were also read into the record. The hearing was turned over to Associate Planner Greg Ballard who began to review the staff report and the process that was followed. He did not finish his report. Chairman Huntingford acknowledged that representatives from the Fire Department had arrived. They stated that the Courtroom was over capacity by 30 people and several people left. The Fire Department asked for eleven more volunteers to leave. The Chair asked Director of Community Development Al Scalf to talk with the people who left and see if any of them wanted to give testimony. A person in the hallway suggested that the hearing be reconvened at the Commons at Fort Worden. The Chair replied that the Board could recess the hearing and reconvene in a larger space, but arrangements would need to be made and they probably wouldn't be able to reconvene today. He stated that if that is what the majority of the citizens want, the Board will do it. He said that it may be a week or two before the hearing could be rescheduled and advertised. He stated that there is a deadline with the Growth Management Hearings Board, but he thinks they would understand the circumstances. He asked for a show of hand of how many people wanted to recess the hearing and reconvene at a later date. The majority of the attendees voted to reschedule. Page 5 Commissioners Meeting Minutes: Week of May 24,2004 :~~ ~ ,jIIIM'~ The Chair explained that a new date, time, and place will have to be found and it will be advertised in the newspaper or people can call the Commissioner's Office and Community Development for the details. Chairman Huntingford recessed the public hearing and said that it will be reconvened at a time and place to be determined. Later in the Week: Commissioner Titterness moved to reconvene the public hearing on the Fred Hill Materials Comprehensive Plan amendment on Wednesday, June 9, 2004 at 7 p.m. at the Chimacum School Auditorium. Commissioner Rodgers seconded the motion which carried by a unanimous vote. There was no other business on Tuesday. The meeting was reconvened on Wednesday at 9 a.m. for a workshop with Public Works Staff on the replacement and upgrade of the Solid Waste Management Facility scale system. All 3 Commissioners were present. Letter of Support for Application of the Lower Elwha Klalfam Tribe to SAMHSA's Access to Recovery Grant Program: Commissioner Rodgers moved to send a letter of support to Dennis Sullivan, Chairman of the Lower Elwha KJallam Tribe, for the SAMHSA Access to Recovery Grant. Commissioner Titterness seconded the motion which carried by a unanimous vote. Hiring Process: Commissioner Titterness explained that it is the County Administrator's responsibility to review the hiring of new employees. Due to budget concerns, and the transition with the new County Administrator, he suggested that hiring authority be transferred to the Board for the next 60 days. David Goldsmith asked if this included all open positions and Civil Service jobs? Commissioner Titterness replied that the Board's goal is not to hire unless the job is "mission critical." This includes positions that have already been advertised. Commissioner Titterness moved to direct the County Administrator to bring any open positions to the Board for their review and approval before they are advertised. Commissioner Rodgers seconded the motion which carried by a unanimous vote. , . 'j ,\ n C (j 'f , ~~.~ ~~'~ ~/.: NED ,.." J..:; ~ ¡ W.; . T. .... \t-;' '''11 1f ' >s ALi' ~'''''~ . . ;." .' . . ,J) .. \ ... -, . ,. .' \(':.,E-!. .t¢ ... . \\~.",'-:;'. ""/ -. ~ ~ '- . ....,-/J ~'." , .' .\~.."Jr ". . .",. ~ ...ì ""'"~: i( ATTE~ì1;:;~ ~ =~;~'o~~1Board ( Page 6