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HomeMy WebLinkAboutM061404 ~1~~ ~ /i-~ON0Ó'''\~ 3¡~<9 . ~\ -(t:¡ \,;...1\ ÞOO) ... _ 0<1 ~"' ... I j . / I \ . ¡ \\~ ~/ ~~/¡INO~9/ ----.~ District No. 1 Commissioner: Dan Titterness District No.2 Commissioner: Glen Huntingford District No.3 Commissioner: Patrick M. Rodgers County Administrator: David Goldsmith Clerk of the Board: Lorna Delaney MINUTES Week of June 14,2004 Chairman Glen Huntingford called the meeting to order. Commissioner Dan Titterness and Commissioner Patrick Rodgers were present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of May 24, 2004 as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. Advisory Board Appointment; Jefferson County Parks Board; Judith Lucia: Commissioner Rodgers moved to appoint Judith Lucia to represent District #3 on the Parks Advisory Board. Commissioner Titterness seconded the motion which carried by a unanimous vote. Judith Lucia's term will expire on June 14,2006. Request for Funding for CTED Grant; Clallam County: Chairman Huntingford explained that the Board made a verbal commitment to the Clallam County Commissioners to contribute to aCTED grant to study forest resource value-added processing, potential expanded markets, and aspects of industrial project siting. He has received a request from Mike Doherty, Clallam County Commissioner, asking for $2,500 which is Jefferson County's portion of the cash match for the grant. Commissioner Titterness moved to have staff work with Clallam County to in support of this grant. Commissioner Rodgers seconded the motion which carried by a unanimous vote. . COUNTY ADMINISTRATOR BRIEFING: The following items were discussed: The Courthouse is included on Washington's "Ten Most Endangered Historic Structures" list again this year which increases the chances of securing Federal funding for the clock tower restoration. The Substance Abuse Advisory Board has recommended that Safe Harbor/Beacon of Hope, the County's treatment provider, be designated as the Substance Abuse Coordinator. They would take over the treatment portion of the State contract with DASA, and DASA would do the compliance checks. The County would still handle the prevention portion of the contract; and the Substance Abuse Advisory Board would coordinate the integration of the programs. This change in the . Page 1 Commissioners Meeting Minutes: Week of June 14,2004 I~ 'r,,. ~ ........ contract has to be made by July 1. The Board concurred that they are concerned about how the contract defines the roles and liabilities of the entities involved. Commissioner Titterness moved to designate Safe Harbor/Beacon of Hope as the Substance Abuse Coordinator as of July 1, 2004 pending approval by the Board of the details of the State contract. Commissioner Rodgers seconded the motion. David Goldsmith suggested that the Board discuss the contract details with John Taylor ofDASA. The Board agreed to table the motion until after they talk with John Taylor. (See item later in the minutes.) · Fire District #6 sent a letter to the County expressing their concerns about the potential for wildfires this season, and particularly with July 4 fireworks displays. Based on these concerns, David Goldsmith has drafted a letter to a resident who has an annual 4th of July fireworks display in Woodland Hills to inform him that they will not be able to have a show this year. · David Goldsmith is on the agenda at the Fire Commissioners/Secretaries Association meeting to review the proposed bill which will be on the ballot this fall that would provide revenue for E911 infrastructure replacement. · Employees working with the GEMS financial system, expressed their concerns at a meeting on the system's implementation. Information Services doesn't know how fast they will be able to get the system running if it crashes. GEMS representatives will be onsite to crash the system and work with IS staff to get back on line. A business interruption plan will also be put in place and offsite storage will be provided. PUBLIC COMMENT PERIOD: The following comments were made: a request for 100 more signs to alert drivers about the dangers of wildfires; property owners who build in forested areas need to use fire resistant roofing materials; the County's transportation network can't support the new growth that has occurred; most of the proposed commercial areas in the Tri Area UGA are located on roads that are difficult to access because oftraffic; the sewage treatment plant shouldn't be located in the area chosen as the preferred alternative; more citizens need to get involved before decisions about the County are made that are based on the work of consultants from outside the area; David Goldsmith is a dedicated County employee and has done a great job; the draft nuisance ordinance broadens police powers; comments regarding the Board's mileage logs and their use of calling cards; WSU/Extension should not have their budget cut; and a letter was submitted about the Quilcene water system. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness moved to approve the Consent Agenda as presented. Commissioner Rodgers seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 26-04 re: Creating a County Project Designated as CR1677; Improvements to S. Discovery Road to Avoid Possible Loss of Roadway Due to Bank Erosion 2. RESOLUTION NO. 27-04 re: Creating a County Project Designated as CR1680; Improvements to Oil City Road with the Replacement of Barlow Bridge that Spans Fossil Creek Page 2 Commissioners Meeting Minutes: Week of June 14,2004 '.":'\',:'" ; .~~:,~ ~1&ìll"¡"'\""~ 3. AGREEMENT and Local Agency Federal Aid Project Prospectus re: Funding from the Federal Highway Administration's Bridge Replacement Program for Improvements to Oil City Road with the Replacement of Barlow Bridge that Spans Fossil Creek; Jefferson County Public Works; Washington State Department of Transportation 4. AGREEMENT, Supplement No.2 re: Assistance with the Transportation Element Portion of the Comprehensive Plan; Jefferson County Public Works; Bucher, Willis & Ratliff, Corporation 5. AGREEMENT re: Center Road Overlay Project No. CR1559; Jefferson County Public Works; Ace Paving Co. 6. AGREEMENT NO. 04-64004-031 re: Community Development Block Grant Olympic Microloan Fund; Jefferson County Administrator; Washington State Department of Community, Trade and Economic Development (CTED) and US Department of Housing and Urban Development (HUD) 7. AGREEMENT, Supplement No.1 re: Fiscal Year 2003 Drug-Free Communities Support Program Application for Continuation of Grant Funding; Jefferson County Health and Human Services; U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention 8. AGREEMENT re: Bridge Consortium, Ryan White Title II Funding for HIV / AIDS Case Management Program; Jefferson County Health and Human Services; Kitsap County Health District 9. AGREEMENT re: Education and Therapeutic Services for Children Ages Birth to Three (3) Years and Their Parents; Jefferson County Health and Human Services; Port Townsend School District 10. Authorization for the County Administrator to Sign AGREEMENT re: Homeland Defense Equipment Reuse Program; Jefferson County Emergency Management; Washington State Military Department, Emergency Management Division 11. HEARING NOTICE re: Conservation Futures Citizen Oversight Committee 2004 Funding Recommendations; Hearing Scheduled for Monday, June 28, 2004 at 10:35 a.m. in the Commissioners' Chambers David Christensen and Katherine Baril re: Hiring for Vacant Positions: David Goldsmith explained that the Board has asked to review every position that becomes vacant to decide if they are "mission critical" for the department and the County. The Administrative Clerk position that handles the front desk at WSU/Extension is currently vacant and the Administrative Assistant position will be vacant when the current employee retires this summer. Extension Agent Katherine Baril explained that two years ago the County moved Extension from the General Fund to a special fund. The County provides operations and facilities, and WSU provides teaching faculty, staff, programs, and research. Many of their programs are currently funded by grant money. This creates a need for strong project management skills rrom the administrative staffwho also work with their 600 volunteers. These two positions are the only administrative staff and it is important for them to work together as a team and have skills that compliment each other. Page 3 Commissioners Meeting Minutes: Week of June 14,2004 '.','"-'',''' ;'.. ...;y;.~ ~"¡111""( ~"~ Commissioner Tittemess explained that the Board's decision to review all vacant positions is only for a 60 day period until the new County Administrator becomes familiar with the organization. Katherine Baril replied that she needs at least one person in the administrative position. The Board agreed that the Administrative Assistant position be advertised and filled. Jean Baldwin, Health Director, stated that her department receives 20% of their operations costs from the County and they have been using their carryover for the last 7 months. They have 7 vacancies out of 45 employees. Some of them are grant funded. The Board of Health gave their permission to replace the Environmental Health Director and they can probably get by filling 4 out of the 7 positions. Two positions are being downgraded and 2 half time positions are being combined to become a full time position. The Board agreed that the 4 positions be advertised and filled. Josh Peters, Community Development re: 2004 Second Half Schedule for Long-Range Planning: Josh Peters, Associate Planner, explained that, since one ofthe two planners in the Long-Range Planning Division resigned, they need to readdress their scheduled workload for the remainder of the year. The UGA planning process is on schedule. There has been some new information introduced which could effect sewer system siting and planning, but the Planning Commission's recommendations regarding internal zoning districts and development regulations for the UGA will be to the Board in July. The Agricultural Lands process needs to be completed this year. The Department originally planned to do the Omnibus project (UCD amendments) between the UGA planning and the 2004 Comprehensive Plan Amendment cycle. The cycle this year includes the 2004 Comprehensive Plan update mandated by the State. DCD Staff met with the Planning Commission Chair and the Chairpersons for the various subcommittees that would be affected by the schedule to discuss alternatives. The alternative schedule that they agreed on places the work on the Omnibus just following the 2004 Comprehensive Plan Amendment Cycle. This recommendation is also based on discussions with other departments that have internal Stafftimelines in association with consultant work that they won't receive until late August. Chairman Huntingford stated that he is concerned about how all the work will get done. Community Development Director Al Scalf replied that he feels it is important to fill the vacant Long Range Planner position as soon as possible. Other options dealing with the workload were discussed. The Board concurred that they don't want to put things off, but they agree with the Staff recommendation on the revised workplan for Long Range Planning. The Board met in Executive Session from 11 :00 to 11 :20 a.m. with the County Administrator and the Human Resource Manager regarding personnel. From 11 :20 to 11 :30 a.m., the Board met in Executive Session with the County Administrator and the Central Services Director regarding real estate negotiations. Page 4 Commissioners Meeting Minutes: Week of June 14, 2004 E"'" "'" ~ ''''" j ::- 7~:; o\'1AFtr"t.,"'''' Charlie Courtelyou and Al Vaughn, Washington State Department of Natural Resources re: County Income Report: Charlie Courtelyou, DNR, reviewed the forest board revenues that Jefferson County received for the first quarter of 2004. They are proj ecting approximately $1.7 million in sales on forest board lands for the year. Next week they are offering the Z-Harmony parcel on the Coyle Peninsula for sale. He added that a new map has been included in their informational packet that indicates all the DNR timber sales for 2005, categorized by forest board lands and all other trusts. Al Vaughn reported that the Olympic Experimental State Forest project is identified in the Habitat Conservation PIan. This forest was visualized by the Commission on Old Growth Alternatives in 1989, and in 1992, implementation was approved. From 1993 to 1997, the work slowed because the Endangered Species Act inhibited the DNR's ability to work with old growth. They are now looking at an implementation period for the Habitat Conservation Plan from 1998 to 2007 and this will include the Olympic Experimental State Forest. The goal is to look at old growth and second growth ecosystems and take the information of applied science and share it with private industry and other organizations. The outcome of the studies will impact how DNR currently implements habitat conservation and help with future changes. Another important part of the project is public outreach. Their top three priorities are: 1) communicating to the public by using modern technology about what they know already, scheduling new work, and leveraging other funding for research and monitoring; 2) managing forests adjacent to riparian zones to include restoration; and, 3) restoring old growth forest characteristics in second growth forests and seeing that old growth stands don't loose the old growth forest function. The Board relocated their meeting to the Superior Courtroom for the afternoon session. From 2:00 to 2:30 p.m. they met in a workshop with Public Works Staff regarding paving Segment 2 of the Larry Scott Memorial Trail. Deliberation and Possible Decision re: Fred Hill Materials Proposal MLA02-235: Chairman Huntingford explained that this time has been scheduled for the Board to begin discussions on testimony from the public hearing and the alternatives that they have before them. Commissioner Titterness stated that public sentiment is strongly against the Pit-to-Pier project in Hood Canal. He thinks that most people believe that Fred Hill Materials is a good company and that they should continue to do business. The Board's decision needs to be based on the Comprehensive Plan and GMA. He realizes that the Comprehensive Plan is a guidance document, but Hearings Board decisions have been clear whenever the Board has made a decision that wasn't consistent with the Plan. The GMA and the Comprehensive Plan balance economic and environmental concerns. GMA is specific about what the County should be doing. The Plan calls for protection of mineraI resources and protection of the environment. Commissioner Rodgers stated that he has argued both sides of the issue in his mind. In much of the testimony that was given, most people thought that approving the MRLO would lead to approval of the Pit- to-Pier project. What if the Pit-to-Pier project never happens? Does there have to be an MRL for the Pit-to- Pier project? Are there "stand alone" reasons for the MRL? If the MRL is sustainable on its own merits, Page 5 Commissioners Meeting Minutes: Week of June 14,2004 "£2':"\;\ -' . ...... '" 4:j'¡III!'Ü~~-7' then it is proper to designate it. There were only a few comments on the actual mineral overlay zone and most of the testimony was on the nexus between it and the Pit-to-Pier project. This makes the decision more difficult. Commissioner Titterness feels that people want the Board to ignore the Comprehensive Plan and he disagrees. For the best interest of the citizens of the County, the Board should not create a position that is not legally defensible. Looking at previous Hearings Board decisions, he feels that it is necessary for the Board to choose a decision in some form that supports the request. Commissioner Rodgers compared the arguments for and against the "stand alone" MRLO. He referenced an e-mail that the Board received that reviewed the advantages and disadvantages of mining a 40 acre site. A greater depth for the mining is allowed and 25 % more material can be extracted. Commissioner Titterness replied that he disagrees with the difference between mining a 40 acre site and mining a 10 acre site because 10 acres could be mined and the next 10 acres to be mined could overlap. Chairman Huntingford stated that he thinks the issue is the disturbed area. Can 10 acres with 45° slopes expand to a 20 acre site? How is reclamation done? Greg Ballard, Associate Planner, reported that he forwarded the e-mail to DNR for their opinion. They replied that it would hold true if the material was the same throughout the area, but this is an old stream bed that is made up of several types of material including sand and gravel. With 10 acre sites made up of different materials, they will probably have to do reclamation as they go. Mining a bigger area means that more material can be removed, but going deeper can impact the aquifer. Under the Approved Action Alternative, less forest area will be removed, less wildlife will be displaced, and the same amount of material will come out of a smaller area because the mining will go deeper into the ground. Under the No Action Alternative, more of the forest would be removed to get the same amount of material. Commissioner Titterness suggested looking at other alternatives or variations to the current alternatives. Commissioner Rodgers answered that he thinks the Board needs to explore the alternatives before them. The area is already protected by commercial forest land zoning, but are there benefits in designating an MRLO that would uniquely protect the minerals and allow people to benefit from them? Greg Ballard stated that the MRLO protects a mining operation ftom a nuisance and disclosure point-of-view but the residential density in the neighboring commercial forestland makes this less of an issue. DNR has said that the Approved Action Alternative allows for more efficient mining. Commissioner Rodgers added that there are also 15 conditions that apply in the Approved Action Alternative that would not apply under the No Action Alternative. Greg Ballard stated that the County would require a permit under the No Action Alternative and conditions could be included but they probably wouldn't be as thorough as those included in the Approved Action Alternative. He mentioned that in the staff report dated May 9, he added a section on the difference between a project action and a non-project action. Staff feels that designating the MRLO would give greater protections and that is why they recommend the Approved Action Alternative. Chairman Huntingford explained that he shares some of Commissioner Titterness' concerns for the need to adhere to the GMA and the Comprehensive Plan. The majority of people are not opposed to FHM's current operation, and they think that it is a good company that contributes to the community, but they do not want a pier in Hood Canal. These are two applications in his mind, but the public doesn't see it that way. People Page 6 Commissioners Meeting Minutes: Week of June 14, 2004 ~""'~',',"""', ;'i,',,~ l:t~íll "Ú~~.:." are asking the County to give them some safeguards or assurance that the mineral extraction can go on at the current rate with a normal increase for business. The pier project needs to live or die on its own. He doesn't agree that approving the MRLO guarantees that the Pit-to-Pier project will be approved, but that is the public perception. Commissioner Titterness said that FHM wants to export material for profit which is why they are in business. Historically, the northwest has always exported resources. A pier is not necessarily the only solution. Chairman Huntingford stated that the permit application process for the Pit-to-Pier project may take several years. He asked how the County can look out for the public interest and the company can keep mining? He reviewed the concerns about barges, the bridge, the dissolved oxygen, and health of the Canal. Commissioner Rodgers added that the Pit-to-Pier project should not even be part ofthe question. Chairman H untingford specified that he is not interested in FHM mining 10 acres at a time because they need an expanded area to work efficiently. The 15 conditions that were in the original approval need to remain with the operation because of concerns about the aquifer. In his mind the MRLO is only a line on a map and it doesn't matter whether the boundary is big or small. It is his understanding that FHM has to go through environmental review for any new mining project. Commissioner Rodgers reiterated that he wants to develop specific arguments in the negative about the "stand alone" MRLO because he thinks that is where the decision lies. He wants to know that it is truly independent of the Pit-to-Pier project. He is concerned about all the same issues that the public has raised regarding the Pit-to-Pier project but he was hoping for more testimony about the MRLO only. Commissioner Tittemess stated that the Hearings Board's remand directed the County to consider general concepts of resource transport. The pierlbarge has been suggested and trucks would be another option. People mentioned in their testimony that Jefferson County doesn't need that much gravel. He feels that, regarding economics, the County needs to act locally and think globally. Chairman Huntingford replied that the counter-argument is that a non-renewable resource is being depleted and what is the County getting out of it? There are impacts that will have to be faced. He suggested designating a smaller area for the MRLO. Chairman Huntingford asked if staff had any insights after listening to the deliberations that they want to bring up? Greg Ballard reviewed revisions in the 15 conditions of the Approved Action Alternative. The Board agreed to set June 29 for more deliberation and the decision date on the MRLO for June 30. After the close of business on Monday, the meeting was reconvened on Tuesday at 9:00 a.m. All3 Commissioners were present. John Taylor, DA.SA regarding the Substance Abuse Treatment and Prevention Agreement: (See County Administrator's Briefing earlier in minutes.) David Goldsmith introduced John Taylor, Regional Manager for DASA. During the County Administrator's Briefing on Monday, it was recommended that the Board designate Safe Harbor as the County's Substance Abuse Coordinator in order for them to take over the treatment portion of the State contract. The Health Department would maintain the prevention portion of the contract. Page 7 Commissioners Meeting Minutes: Week of June 14, 2004 ...,,...n' 'i"J(. ." John Taylor stated that the County Commissioners would still approve the contract. The language in the contract won't change and liability stays the same. The ultimate liability lies with the State. The County would have an intermediary liability with the contract with Safe Harbor. The State would remove the subcontracting piece from the contract. Currently, the State contracts with the County and the County subcontracts to the provider. Commissioner Titterness stated that it appears that the County would be losing the oversight of Safe Harbor. John Taylor replied that currently DASA does the oversight of Safe Harbor and invites the County to join him. Commissioner Rodgers clarified that when the County issues warrants for Safe Harbor, certain criteria has to be met. John Taylor replied that the State will have that responsibility in the future. The oversight responsibility is with the Substance Abuse Coordinator and the State. The change is that the Coordinator is also the Director of the treatment agency. If the treatment agency is fraudulent in billing, the State will deal with the agency. The State law requires the County to be a "pass through" agent. Commissioner Rodgers asked that the contract list specific responsibilities of the County. Health Director Jean Baldwin asked about several small subcontractors who deal with the Westend of the County? John Taylor said that they will subcontract with Safe Harbor. David Goldsmith stated that, in the statute, the Substance Abuse Coordinator may staff the Substance Abuse Advisory Board. John Taylor replied that Safe Harbor has indicated that they will provide administrative staff to the Advisory Board. Jean Baldwin explained that the Advisory Board is currently appointed by the County Commissioners. They look at treatment and prevention, and are also doing community outreach, education, and assessment. It was agreed that the Advisory Board needs to be neutral to look at the overall picture. Commissioner Titterness removed the motion ftom the table. (See County Administrator Briefing on Page 2.) The Chair called for a vote on the motion. ",'1'( CO'I ,\ \\ . II \" (~' t . .",."'_ ~~"''''''''} '1, -'-:, -=_ÿ;' ~ f.. M~~"~~l\NED " ...4..",/ '""..~> }' . , l.( if .... \ . __ i> ....: _ ...>i,,- \~ t ~'!..' ·~£X~: .;.~"', J : '!' ,. \ (~. ~f 1 ¡ ,,~ ' ',. -..,,//~. \" ,/ "¡'\ . .' ' >'~~:!:J.:" . --<- . ~ The motion carried by a unanimous vote. ATTEST: ,', ., /;filtc 'Ji{liJ1Ji.·~ Cí.f) ( ,.kÍ1ie Matthés, CMC Deputy Clerk of the Board RS Page 8