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HomeMy WebLinkAboutM021395 ~~~~ ¡;~_~~~_ c-~ ¡:>¿,~ "-^~ ~ r('?'v~ - / ........ ··:.··':·:::j·iói1;k.N·ð.Ö_::Iõ..ø~.¢õ._$.tði.ll.:':'::' . ............................... ............................. . ............................... ............................,. ...... ....... ........... .. .......................................................................... :::::::::::;:;:;:::;::::::::::::::::::.::;:;.:.;.......: ...... .. .. . . . . . . . . . . . . . . . . . . . ................... ................... ...........,.....,. .... .. ...................... ...................... :::::':::'::::::::: . . 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'.' . ........ :.:.... .:. :.;.:.;.' .::::: :::::::: ::::.:.;. ::::::::::::::::::::::::::::;;;:::;::;:::; :::;. ::: :::::::::: ::::.: ::: :::::. :::.:::::::.:. :::::::::::: ::::::::::: ;::; :::: ::::;:;:;::::::::::::::;:::::::::::::;:::~:::~:~:::~:::::~:::~:~:: :~: ::;{:~::::::::::::: :::::::::::;::: :;::::::::::::::::::: :::::;:: . . ;.:.:.;.:.:.:.:.:.:.:.:.:.;.:.;.'.:.:-:.:.:.;.:.'.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:........... . ...................................:.:.:.:.:.:.:.:.:-;.:::-:.;:::::::::::::::::::::::::::::::::.:.:.:.:.:.:...:.....;.:...;:::.:: . .... ............... .... .. ....... ..... MINUTES WEEK OF FEBRUARY 13,1995 The meeting was called to order by Chairman Glen Huntingford in the presence of Commissioners Robert Hinton and Richard W ojt. COMMISSIONERS' BRIEFING SESSION APPROVAL OF THE MINUTES: Commissioner Wojt moved to approve the minutes of February 6, 1995 as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. Request for Waiver of the Port Townsend Community Center Rental Fee for the Port Townsend High School Senior Class Party: Bob Carter explained he is representing the Port Townsend High School Senior Class parents in requesting that the Board waive the Port Townsend Community Center rental fee of $300 for the Senior class party. The parents are looking into other locations to hold the party in the event the Board denies this request. Commissioner Hinton moved to approve the request to waive the rental fee for the senior class party this year. Commissioner Wojt seconded the motion for discussion and stated he is concerned that approving this request will set a precedent. There are many worthwhile events that occur making it difficult to choose which events will be granted a fee waiver. After further discussion the Chairman called for a vote on the motion. The motion carried by a unanimous vote. Discussion of Request for Assistance on Petition for Incorporation of Irondale: David Goldsmith, Director of Community Services, stated the purpose of this meeting is to define the process the County will need to undergo and clarify the procedures required after the filing of this type of petition. The petitioner is requesting additional information from the County in order to make the petition complete. This additional .. VOL 21 r.~G~318 ········1·····.. .......... ..... .......... ...... ........... ..... ..;.;.;.;.;.;.;.;.;.;.; .:.:.;.;.;.; Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . information includes a map and legal description of the boundary and the number of registered voters in the area proposed to be incorporated. Once a completed petition and the $100 fee is received rrom the petitioner the Board of County Commissioners have 30 days to hold a public meeting to announce that there is a proposal to incorporate. The meeting is for the Board to hear concerns on both sides of the issue. After the meeting the petitioner needs to collect the signatures of 10% percent of the register voters (in the area proposed to be incorporated) that voted in the last general election. When the petition with the required number of signatures is filed and validated by the County Auditor, the Board of County Commissioners hold a public hearing to review the boundaries. The Board can only adjust the boundary by 20% if necessary. The area proposed to be incorporated must include at least 1,500 inhabitants. Since there is no Boundary Review Board in this county the hearing is held by the Board of County Commissioners. However, the Board of County Commissioners have the option to establish a Boundary Review Board to deal with this particular petition or petitions in the future to annex or incorporate. David Goldsmith stated there is a letter rrom the petitioner Guy Rudolph, requesting the additional information so he can proceed with the application. All the information can be easily provided but first approval of this request is needed rrom the Board. Bill Marlow asked what assistance the County required to give? He believes it should be the responsibility of the petitioner to get the information. Chairman Hinton answered that statutes state it is the County's responsibility to provide the legal description of the boundary and the number of voters in the area. Al Boucher stated the County should focus on RCW 35.02.070 which states that the County will determine the boundary and population. It will be an issue whether or not to expand the boundary to include Port Hadlock. Since the County has the authority to change the boundary, it would be unfortunate if the petition that goes for signatures has a boundary which may be different rrom the boundary that is approved. He foresees a problem with justifying Irondale in isolation. The County is not required to provide all the justification. He feels the County should focus on the boundary issue. Guy Rudolph presented a matrix out of the Municipal Incorporation Guide and explained that the reason this has been presented is that there is a big concern to protect the aquifer in the area. Chairman Huntingford asked if the Irondale area residents want to be a UGA? Guy Rudolph stated the incorporation of Irondale will allow control over it's own inrrastructure, level of service standards, etc. After further discussion the Board directed David Goldsmith to assist Mr. Rudolph in obtaining the information he needs. GMA UPDATE: Kent Anderson reported on the building activity over the last four months. Gary Rowe reported on the GMA schedule. There was further discussion regarding GMA planning and how the GMA process will proceed. .. VOL 21 rAG~319 ·,,,,,:':::'::::;:;::Ž:::::;:;: Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PUBLIC COMMENT PERIOD: Comments were made on the following: The representation of individual well-owners and the proposed City of Irondale on the Water Resources Council; the inclusion of individual well-owners in inflow studies; Notary Public service in the courthouse. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to delete item number 9 and approve and adopt the balance of the items as submitted. Commissioner W ojt seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Supplemental re: Consultant Services for Traffic Engineering; Cook Avenue, Project Number CR1146 and Paradise Bay Road, Project Number CR1148; Olympic Engineering 2. AGREEMENT re: Purchase of One (l) 1980 Rubber Tired Galion Roller, $10,000; Gilliam County, Oregon 3. Application, Renewal re: Group Membership and Authorization for Release of Insurance Data for Retro Plan; Department of Labor and Industries 4. AGREEMENT and Public Benefit Rating re: Open Space Taxation; Transfer and Designate 11.2 Acres of Open Space for Current Tax Assessment as Open Space Under the Provisions ofRCW 84.34; #C-I-94, Located Approximately 8 Miles Southeast of Quilcene; Hitoshi Kawahara 5. AGREEMENT re: Open Space Taxation; Transfer and Designate 78.33 Acres of Timberland for Current Tax Assessment as Timberland Open Space; #C-2-94, Located Approximately 8 Miles Southeast of Quilcene; Hitoshi Kawahara 6. Hearing Examiner's Findings, Conclusion and Recommendation; Installation of Microwave Antennas, and an Equipment Cabinet to House Radio Equipment; #ZON94-0002, Located Approximately 8.3 Miles South of the City Limits off of Highway 20; Cellular-One (Anderson Lake Cell Site) 7. Hearing Examiner's Findings, Conclusion and Recommendation; Installation of Antennas and an Equipment Cabinet to House Radio Equipment; #ZON94- 0008, Located at the end of the Coyle Peninsula West of Fish erman's Harbor; Cellular-One 8. Hearing Examiner's Findings, Conclusion and Recommendation; Request for Variance to Reduce the Front Yard Setback to 21 Feet from 25 Feet as Required in Section 12.20, Table 2 of the Zoning Code; #ZON94-0013, Located at the Intersection of Eisenbeis Avenue and Louisa Street; Joshua Sage, Coyote Found Candles 9. DELETE Request for Payment of 1995 Allocation, $15,000; Teen Resource Center 10. Certification of 1994 Road Levy Expenditures; Rural Arterial Trust Account Funding for Traffic Law Enforcement; County Road Administration Board 11. HEARING NOTICE re: Proposed Ordinance Establishing a Process for Establishing No Shooting Areas In Jefferson County; Setting Hearing for February 27, 1995, 2:00 p.m., Commissioners' Chambers . VOL 21 fAG~ 320 Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND PERMIT CENTER DECISION re: Appeal of Final Mitigated Determination of Non- Significance; Valley View Long Plat, #SUB 94-0079; Subdivide 42 Acres into 14 Lots; Located Near Chimacum-Quilcene Road, Tarboo Creek; Phil Boling (continued from February 6, 1995): Chairman Huntingford stated he was absent last week but has reviewed the information submitted and the minutes of last weeks meeting. Jim Pearson stated he submitted a memo in response to the Department of Fisheries letter regarding this subdivision. He stated he had a letter from Jerry Gorsline to submit as well. The Board informed Mr. Pearson that the comment period for oral and written testimony is closed so Mr. Gorsline's letter will not be accepted. Commissioner W ojt asked about the application being complete at the time it was vested? Jim Pearson stated that originally there were two applications. The application proposing 5 acre tracts was first received by the Pennit Center in January 1994 and later was revised, proposing 14 lots and resubmitted to the Permit Center on September 1, 1994. In Septem- ber the application was reviewed and determined to be complete. The Permit Center doesn't always have the opportunity to review an application the day it is received. If an application is reviewed by staff three days after it has been received it is considered complete and vested as of the day it was received. Commissioner W ojt stated the question is whether or not the application was complete at the time it was received by the Permit Center in either January or September? Jim Pearson answered that the application was given to him to review in the fall of 1994 and on September 1, 1994 it was found to be substantially complete. Commissioner W ojt added that there was another question about the moratorium placed on all developments in that area by the Board of Commissioners on September 5, 1994. If the application wasn't complete at that time then it wouldn't be vested. Jim Pearson stated that on the bottom of the application it states that as of September 1, 1994 the application was found to be substantially complete. Commissioner Wojt asked about the accumulative effects of the layout of the project to the neighboring streams? There is the possibility of 14 homes being built in one area which may cause environmental problems for fish, schools, police and traffic. Jim Pearson replied that the application was sent to Fire District 1 to be reviewed and no comments have been received from them regarding fire and emergency services. It was also sent to the Chimacum School District for their review. Comments have been received :£rom them and it was agreed that the applicant will pay $437 per lot to mitigate the impacts to the district. Commissioner W ojt stated it was his understanding, regarding SEP A, that because the Fire Districts consist of volunteers that don't have the staff or time to review and reply to proposals, that Planning staff would assist the Fire District with the process to determine how to mitigate potential impacts. Jim Pearson stated the proposal was sent to VOL 21 fAf.r 321 ..'.'.'.:.'.'....:....:.'.:.' ,,:.:.:.:.:.:.:.:.' .:.:.:.:. ......... ..... .......... .... .......... ..... ...................... .......... Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . them. The Planning staff cannot force the Fire District to respond. If the Board feels this is an issue that needs to be readdressed then perhaps a letter to the Fire District Commissioners' requesting a response would be appropriate. Commissioner Wojt stated this project may generate a number of students that would require an extra school bus trip. He asked if mitigations were considered for this potential impact on the school? Jim Pearson replied that during discussions in the past with the Chima cum School District, they have indicated that they have adequate facilities for the students they currently have and the students the project has. The Planning staff can only make sure the district has enough detail and sufficient time to analyze and comment on a proposal. Chainnan Huntingford added that the school district can renegotiate the standard mitigation fee of $437 per lot on a case by case basis. The school district seems satisfied with that amount mitigating the potential impacts. Jim Pearson reported SEP A requires the County to identify potential adverse impacts. The Level of Services Standards that were in effect on September 1, 1994 are what is required for tl1Ís project. askCommissioner Wojt asked if the accumulative effects of this project were reviewed with regard to public services. The SEP A review and proposed mitigations completed by the County was outlined by Mr. Pearson. Commissioner W ojt asked why the project wasn't in resource lands under the old Comprehensive Plan? Jim Pearson stated that resource lands typically are not adjacent to county roads. Chairman Huntingford stated that the issues under appeal need to be addressed. Commissioner Hinton stated there are two issues: 1) the appeal, and 2) the approval of the preliminary plat. Commissioner Hinton reviewed the testimony presented at the hearing last week and made reference to photographs (exhibits 4,5,6,7,8,9,10,11,12,13, and 14) in the District Court Cause No. 0966. He then moved to deny the appeal of the Final Mitigated Detennination of Non-Significance for Valley View Long Plat #SUB94-0079. Chainnan Huntingford seconded the motion for discussion and stated he has talked with individuals who do not oppose the project but have concen1S about the amount of siltation and runoff going into Tarboo creek. Is there a mitigative measure that will address this issue? Jim Pearson stated the roads were built without review and do not meet the standards of Jefferson County. In order to get final approval the applicant must institute temporary erosion and sedimentation control measures that would address this issue. The development of the property by subsequent purchasers requires them to implement erosion control and sedimentation control measures during construction. The applicant could bond for the road improvements for a period up to one year in which case control measures might not be in place immediately. However, prior to plat approval the mitigations must be in place. VOL 21 ~AG; 322 ·········5·..·· ......... ..... .,:::::::::::::::::::::':::::::::::: · . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Commissioners' Meeting Minutes: Week of February 13, 1995 Commissioner W ojt recommended the applicant do more homework regarding mitigations. Chainnan Huntingford asked what more the Board can ask for? If the project is going to move forward the applicant will have to address those issues. Commissioner Hinton stated staff has already presented five mitigations for this project. Commissioner W ojt stated he doesn't feel that the mitigations are adequate for protecting the stream. Chainnan Huntingford asked if Commissioner W ojt has any suggestions for mitigations over and above what staff has proposed? Commissioner Wojt stated he does but he doesn't know if they can legally be required. After further discussion the Chainnan called for a vote on the motion. Chainnan Huntingford and Commissioner Hinton voted in favor of the motion. Commissioner W ojt voted against the motion. The motion passed. Discussion of the preliminary plat approval is scheduled for next Tuesday at 10:35 a.m. Discussion and Approval of Port Ludlow Interim Urban Growth Area Boundary Map: Senior Planner James Holland reported that when the UGA Ordinance was adopted (January 17, 1995) it required that a precisely detailed map be produced within 30 days. The Ordinance requires that the map be ratified. He then reviewed the process used in the production of this map and reported that Planning staff believes that the map is a faithful reproduction of Attachment D and recommends that the Board ratify it as Attachment D 1. Commissioner Hinton moved to ratify the map and to identify it as Attachment D 1 to the IUGA Ordinance. Commissioner W ojt seconded the motion which carried by a unanimous vote. Hearing Notice re: Intent to Establish a County Road; Otto Street: Commissioner Wojt moved to approve RESOLUTION NO 8-95 setting the public hearing on the intent to establish a County road for March 6, 1995 at 11: 15 a.m. Commissioner Hinton seconded the motion which carried by a unanimous vote. The Board then interviewed Monica Mick-Hager and Robert Greenway who are interested in serving on the Planning Commission. Discussion of the of Public Services Director's Position: Chainnan Huntingford reported that Gary Rowe has submitted a draft job description for the Board's review. Gary Rowe reported that under Section 1.1 it says working with the Community Services and Board of Commissioners staff. He deleted the reference to the Community Services Director in this paragraph because it's referred to under item 3.1. ,::::::::::::::::::i)'::{ VOL 21 ~AŒ323 Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . Auditor Donna Eldridge questioned item 4.4 regarding the preparation of the preliminary budget. She stated that this is confusing because the Auditor is responsible under RCW 36.40.040 for the preliminary budget. Gary Rowe explained that the next section of the RCW refers to the Board preparing the preliminary budget. According to the statute the Auditor prepares the preliminary budget and submits that to the Board and then the Board reviews that budget, makes their changes and submits their preliminary budget for the public hearings. The Budget Manager's role has been to assist the Board in reviewing the budget requests and doing analysis and making recommendations on how to balance the budget. He suggested the following language changes be made to this section of the job description: "Assist the Board with the development and adoption of the County budget. Review all budget requests against Board goals and make recommendations to develop a balanced budget." Commissioner Hinton stated that he would like to make some recommendations for consideration with regard to this position. He explained that in November the Board created the Director of Public Services position out of ITustration with the planning process, without any forethought or reasoned discussion. At that time it was his understanding that this was done to reorganize the long range planning department and the Permit Center to provide more efficiency. The reorganization plan was to be presented to the Board in January. He understood, at that time, that this was a temporary position since the hiring portion of the Personnel Policy was not followed. He now understands that the majority intent is that this is a permanent position with a salary/benefit package in excess of $80,000 and that there will be the appointment of a new Public Works Director. He feels that the credibility of the legislative authority is in serious jeopardy due to the circumvention of established policies. He suggested that the Board immediately reassess the planning and permit processes. Once the planning processes are in place, then the Board can initiate, in a public forum, a position analysis process for a Public Services Director or County Executive. The Board must comply with established procedures which include: determining a need, if any, identify the responsibilities and expectations for the position, develop the job description, qualifications and salary; advertise the position, per the Jefferson County Personnel Policy; and select the most qualified applicant based on job related knowledge, skills, abilities, experience, education, and training. He then reported that he has discussed this with both the Prosecuting Attorney and Braun Consulting (a personnel consulting firm) and both endorse this process to ensure that the public and the County employees have confidence in the selection methods used to select the best candidate for every position. The Personnel Policy allows temporary appointment to any position for a period of four months, unless an emergency is declared and no emergency has been declared in this case. Commissioner Wojt said that one of the questions raised is the need for a good, clear, job description. Once the job description is accepted and the authority is given to Gary Rowe to established a re-organization plan, then the accountability will come because the Board will be able to see what has been accomplished to utilize the staff and their talents to get the job done. He feels that Gary Rowe has the qualifications necessary for this job. The Board needs someone who can be held accountable for managerial decisions. He has determined that this promotion was done in accordance with the Personnel Policy because that policy allows for a number of different ways to do a promotion. VOL 21rM;' 324 .,,:::::~~~::::::¡:::I:::::::: Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Commissioner Hinton read from a Bob Braun letter: ... generally Title VII and State discrimination rules do not prohibit the Board from promoting any person they desire. This action, however, has fairness issues that were addressed in the development of the Personnel Policy. The concern of past Boards has been that the public and County employees must have confidence in the process the County uses to select the best candidate for every job. The County procedure was also prepared in an effort to clearly establish the need for a position or job revision as well as setting out the expectations and responsibilities. By going through the position analysis, each elected official or department head with clearly identifY what the job will be, it's responsibilities and authority. The applicant will also know what is expected. When the position of Community Services Director was created our office worked with the Board to develop a job description, advertise the job, receive and review all applications for prescreening. We then prepared a list of the top .five candidates as well as sorting all applicants into three groups of 'most qualified, ' 'qual(fied, , and 'not meeting the established criteria. ' The Board interviewed five or six candidates and ultimately hire David Goldsmith. We provided the Board with all applications so they could review our efforts. If this process, used in the selection of the Community Services Director, is appropriate for your current needs please advise us. Commissioner Hinton stated that he feels it is clear that Braun Consulting supports following that process that has been established in the Personnel Policy. Commissioner W ojt added that if the goal is to have someone on Board who can bring the process together to move toward some type of closure on the GMA/Comprehensive Plan planning, then he feels that is enough of an emergency to justify Gary Rowe's promotion into this position. The discussion continued regarding the development of the job description and the salary suggested for this position, as well as the best way to proceed to get the required planning done. Commissioner Hinton suggested that David Goldsmith and Gary Rowe work together and coordinate efforts to get the required planning done by the June deadline. The discussion then turned to the work Gary Rowe has done to date. Commissioner Hinton clarified that he sees this as two separate issues: 1) the completion of the required planning, and 2) the establishment of a new position. He asked if the planning job can be done by assignment of duties with a raise to reflect the increase in duties, without a promotion to a new title and a new big salary? Commissioner W ojt asked how the work to have the Comprehensive Plan drafted by June can be done unless the Board gives some person the authority to do a reorganization and delegation of work? Treasurer Ila Mikkelsen stated that she can see and agree with what each side is saying regarding this position. She pointed out that when someone applies for a job with the County, the 'good ole boy' syndrome isn't used any more. People are supposed to be hired on their merits. However, she agrees that there is a need to get the job done. Gary Rowe and David Goldsmith are both very capable and the Board needs to lay the groundwork for what they want them to do and when it must be done. The other issue is salary. The Elected Officials were given salary increases based on the average of like positions in the 4 lowest paying of 8 counties surveyed. The increases were given over a four year period. ... VOL 21· rM,r 325 ········8····· .......... ..... .......... ..... ........... ..... .:.:.:.:.:.:.:.:.:.:. .:.:.:.:.: Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . She suggested that the salary for this position be set at the average for this type of position in the same 4 counties used for determining the Elected Officials salaries. She urged the Board to step back, take a look at what needs to be done and not rush into anything. Gene Seton suggested that if the Board promotes Gary Rowe to this position that it be done on a trial basis, and that he be given the authority to go ahead with the job that needs to be done. A trial basis would be good for both him and the Board. Commissioner Huntingford pointed out that Gary Rowe has been doing the job for the past three months, but he hasn't had all the authority he's needed to do the job. Don Cote said that getting the Comprehensive Plan done needs to be addressed. He feels there needs to be someone in charge that can make decisions and get things done. The discussion continued regarding the need for a new position, the best way to proceed with completing the planning process on time, and the need for a position with the authority to do the things that need to be done. Gary Winberg asked what will happen with the Public Works Department if Gary Rowe is appointed to this new position? Chainnan Huntingford noted that this has been discussed. Gary Winberg continued by questioning if there is a need for such an administrator position once the GMA planning process is finished? He asked if this position wouldn't be better on a short term basis to help the Board do the job they are supposed to do and have failed to do? Why does this need to be a permanent position when the need is only short term? Chairman Huntingford stated that there are other issues for this position to address for the Board such as consolidation of County departments (i.e. Permit Center with Environmental Health). Discussion then ensued about whether creation of this new position will solve the problems the Commissioners are creating it to solve. Gary Winberg suggested that the Board members have an open discussion of the issues and administrative problems. Dave Clevenger suggested that this position be created on an interim basis. Darrel Moegling added that he wants the County to quit spending money, because throwing money at the problems isn't solving the problems. Commissioner Hinton asked that before the Board makes a decision on this position, the other two Board members discuss the issues with the Prosecuting Attorney. The Board members concurred that they would each discuss this matter with the Prosecuting Attorney and Braun Consulting and that another meeting to discuss this be set for Thursday morning at 8:30 a.m. Thursday February 16. 1995: Chainnan Huntingford called the meeting to order. Gary Rowe explained why the position of Public Services Director was originally created. The basic objective was to help bring the organization together, to breakdown barriers between departments, to solve intergovernmental problems, to address regional issues and Growth Management. This position would facilitate a common direction for the County from the Board to allow management to carry out the needs that must be met through policies, strategic planning, delegation and accountability. Overall this position would improve the .. VOL 21 tM)r326 ........p..... ......... .... .......... ..... ..:::::::::::::::::::::." .'::::;:;:' Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ability of the Board of County Commissioners to do their job to guide the County through effective goal setting, policy setting and making management and staff accountable for getting things done. He feels it is important for the Board to reach agreement on the establishment of this position and what the duties are. He volunteered to try to do this job because of his commitment to the organization. He has also demonstrated his commitment by volunteering to do budget and risk management, parks and recreation, capital facilities planning and other things over the years. He has done this work without additional compensation in the past and if compensation is a stumbling block for this position, he would volunteer to do the job without an increase in compensation. The Board needs to discuss and have a full debate on this issue. He then excused himself from the meeting. Commissioner W ojt stated that he feels a strong manager is needed for the County to have a chance to develop a good Comprehensive Plan by the stated deadline. He feels that Gary Rowe has the knowledge of staff and the experience necessary to this job. He needs to be given the authority, resources and clear policy direction. The person for this position must be able to direct and allocate resources. When the Board decided in November that Gary Rowe could and should be able to do this job there were no objections. He feels that it is time for the Board to step up to its responsibility and support staff by giving clear direction and supervision to help the employees get the job done. Commissioner W ojt then moved to promote Gary Rowe to the position of Public Services Director at the salary that was promised in November ($67,200 per year) retroactive to November. The motion died for a lack of a second. Commissioner Hinton stated that there are two issues: 1) project management to get the Comprehensive Plan done, and 2) the creation of a new position known as Public Services Director which is basically a County executive position. The creation of this position, Commissioner Hinton feels, changes the structure of County government. He feels that without public process and following the County Personnel Policy manual and Fair Labor regulations, the creation of that position is not legal. The Board, as the legislative authority, must follow the rules and regulations they make if other departments are expected to operate under those standards. He supports Gary Rowe to be the project manager for the interim on the Comprehensive Plan work. Things have progressed on this work since Gary took over and he feels this was a positive move, but he feels the position is one of project manager. As far as a new executive position, Commissioner Hinton feels that proper procedures and process must be followed before it is established. Through the TQM (Total Quality Management) process a survey of employees was done and the results indicate that there are many problems within County management. Trust is a big issues in County government. Most employees do not trust the Board of Commissioners or senior management. There is also sporadic trust for supervisors. One of the big issues is that morale is very low in many departments including: Planning, Permit Center, Public Works, Solid Waste, and Facilities. He doesn't feel that the Board should circumvent the TQM process, since it has been endorsed by them, in the creation of this position. He supports Gary Rowe as the Project Manager for the planning process to implement the Comprehensive Plan. He also feels it should be a team effort including David Goldsmith and Paul McIlrath, Deputy Prosecuting Attorney. .. VOL 21. rAG¡: 327 ···..·J·..O·· ......... .. ........ . .... .......... . - .. .......... ... ......... ... ... ........... ... Commissioners' Meeting Minutes: Week of Februmy 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chainnan Huntingford stated that he understands Commissioner Hinton's concerns about the personnel procedures, but he has discussed this with Bob Braun, the County's personnel consultant, and feels this was done within the established policies. He is concerned that another layer is not being created for people to go through to get to the County Commissioners. Gary has provided direction in the last three months. He recommends that this position be established to help the Board handle the wide variety of issues coming in the future such as: GMA planning, the Comprehensive Plan update, water issues, the request for incorporation of the lrondale area, the Coordinated Water System Plan, the newly fonned watershed council, breaking down the barriers between County departments, and new health requirements. He feels this position should be established and Gary promoted to it for an interim 6 month period, with the Board to provide clear direction to him. He further recommended that Gary be given a 10% pay increase retroactive to November 1, 1994. At the end of six months the position will be re-evaluated and Gary will be given the opportunity to evaluate whether he wants to continue in it. If the Board feels that the position needs to be continued, then it can be advertised. Commissioner W ojt stated that he feels the position is needed now and he thinks that the resources and authority needs to be provided. The County Commissioners need to step up to doing this and if they don't it will send the message that the Board doesn't want the Comprehensive Plan done by June. The amount of increase in compensation is small compared to what the County has paid consultants, the job needs to be done. Commissioner W ojt restated his previous motion (to promote Gary Rowe to the position of Public Services Director at the salary that was promised in November in the range of $60,000 to $62,000 per year retroactive to November). Commissioner Hinton pointed out that the budgeted salàry for the Public Services Director position was $67,200. Chainnan Huntingford seconded Commissioner W ojt's motion for discussion. Commissioner Hinton asked what happens with Public Works if this position is created? Commissioner W ojt stated that he feels it would be the Public Services Director's responsibility, and he would be given the authority to see to it that the management jobs that have been neglected because Gary Rowe has been given so many things to do, are taken care of in the best way possible. He would bring his recommendation to the Board for policy direction. Commissioner Hinton stated that he still doesn't feel that the Board is listening to the concerns of the staff within the County. The TQM program has been very positive and he feels that nothing should be done with this new position until the survey process is completed. He feels the same goals and objectives can be achieved by making Gary Rowe the project manager without creating a new position. This new position shouldn't be created until the Board has time to discuss and layout all of the goals and objectives. The discussion continued regarding the need for the position, the responsibilities and authority it would be given, and how the TQM process would fit in to establishing the position. VOL 21 rAŒ 328 ····..7··7····· ........ .. ... ........ .. .... .................. .... ....... .......... " .... ......... .. .... Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Commissioner W ojt amended his original motion to promote Gary Rowe and to set the compensation at the level discussed in November 1994 ($67,200) retroactive to November 1. Chainnan Huntingford stated that in light of the pay increases given to the Elected Officials, he feels that a 10% increase in compensation for the Public Services Director position is more appropriate. Auditor Donna Eldridge stated that she has a problem with item 4.4 in the draft job description for the position of Public Services Director. She asked that this section be rewritten. Chairman Huntingford stated that this section can be rewritten to reflect the Auditor's concerns. Commissioner Hinton asked what David Goldsmith's authority will be if this position is created? Commissioner W ojt stated that Gary Rowe will determine that. Chairman Huntingford answered that he and Gary Rowe have discussed what David's role will be, but he is not ready to make that public until the plans are firmed up. He noted that the Chairman of the Planning Commission discussed the possibility of using David Goldsmith's talents to write the rural element of the Comprehensive Plan. He will be redirected to work in a team approach to getting some of the required ordinances in place. Commissioner Hinton stated that he feels this Board was elected by the constituents to make sound, reasoned decisions, and to develop and carry out policy. He feels this is an attempt to create a position to take away some of that responsibility from the Board. Commissioner Wojt restated his motion (to create a full time position to be known as the Public Services Director, based on the job description prepared, and to hire Gary Rowe in that position at a salary of $62,000 per year, retroactive to November 1, 1995). Chairman Huntingford, who have previously seconded the motion, called for the vote. Commissioner W ojt voted for the motion. Commissioner Hinton and Chairman Huntingford voted against the motion. The motion failed. Chairman Huntingford stated that he would like to see this position created on a temporary basis to give the County and Gary Rowe the opportunity to evaluate it at the end of 6 months. Commissioner W ojt reiterated that if the County is going to have a strong manager, and if the Comprehensive Plan is going to be done by June, and if the Board is going to deal with the issues, then this position is needed now. The position will have a six month probation period and the Board will be evaluating how well Gary Rowe has done meeting the goals set by the Board. Commissioner W ojt again moved that Gary Rowe be hired in the full time position of Public Services Director per the drafted job description (taking note of the position of the Auditor with regard to Section 4.4), with a 6 month probation period, and be given the authority and resources necessary to do the job, at a salary of $62,000 per year, retroactive to November 1, 1994. Chairman Huntingford seconded the motion. Commissioner Wojt and Chairman Huntingford voted for the motion. Commissioner Hinton voted against the motion. The motion carried. .. VOL 21 r~.V 329 ..····7;··œ· ... ........ ....., ........ .., ... ......... .. ... o-:':':':':':':':':'Y .:.:.: Commissioners' Meeting Minutes: Week of February 13, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dave Phinizy re: FEMA Mitigation Assistance Program: Dave Phinizy reported that President Clinton signed a bill last year that changed the way the federal government will deal with FEMA mitigations. The rules for the mitigation program are not out yet, but he requested that the County work immediately on a program for FEMA mitigation so funding can be applied for when the program is established. He suggested that an advisory committee be established to draft a plan. Dave Clevenger, Dave Phinizy and Stan Johnston have been working on this. He suggested that a few more people representing other flood areas in the County would be helpful. The Board then interviewed Geoff Hlavin who is interested in serving on the Planning Commission. The meeting was recessed at the conclusion of the interview with Mr. Hlavin and reconvened on Tuesday afternoon. All three Board members were present to meet with Public Services Director Gary Rowe and Consultant Pat Dugan regarding the GMA schedule update. Planning Commission Appointment: Commissioner Hinton moved to appoint Geoff Hlavin to an unexpired tenn on the Planning Commission. His tenn will expire September 30, 1996. Chainnall Huntingford seconded the motion. The Chainnan called for a vote on the motion. Chainnan Huntingford and Commissioner Hinton voted for the motion. Commissioner W ojt voted against the motion. The motion carried. The meeting was recessed at the end of the business day and reconvened at 8:30 a.m. on Thursday morning. All three Board members were present to continue the discussion of the position of Director of Public Services (see above item.) MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: \ )\,...~. , Member ATTEST: ~c:YVy(a~;/ o~a-~"" Lorna Delaney, CMC Clerk of the Board " . ~~ ,. ,"<. ., ...,.._~-,} Richard W ojt, Member VOL 21 í-AGr 330 ·..···7··8· ... ........ . ... ........ .. .,. ......... ...... ......... ... ... ......... . . .., ... -...... .,...