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Home My WebLink AboutM040395 ç----::' c--o c:?-~~ Î'r- ~ MINUTES WEEK OF APRIL 3, 1995 The meeting was called to order by Chainnan Glen Huntingford in the presence of Commissioners Robert Hinton and Richard W ojt. COMMISSIONERS' BRIEFING SESSION Jefferson County Library Board of Trustees re: 1995 Annual Report: Ed Markusen, Chainnan of the County Library Board of Trustees introduced the Board members present who each explained a portion of library operations including the CLAN program, library development and a policy on annexation of incorporated areas into the Library District, and outreach efforts to keep up to date on information, programs and services. National Library Week is April 9 through 15, 1995. Ed Markusen stated that the Library Board is still interested in the County property adjacent to the Library. He then presented the Board with a copy of the Library District annual report. APPROVAL OF THE MINUTES: Commissioner Wojt moved to approve the minutes of March 27, 1995 as presented. Bob seconded the motion which carried by a unani- mous vote. GMA Update: Public Services Director Gary Rowe asked the Board if they have any concerns about the Critical Areas Ordinance draft which updates the Aquifer Recharge Area Sections? This draft must be published this week for the public hearings to be held on April 18 and 19, 1995. Any changes the Board feels are necessary before the publication of the draft need to be made today. He also asked if the Board had any comments or concerns about the Resource Lands Ordinance draft which will go to the Planning Commission on Wednesday for a fmal report. He recom- mended that the Board ask the Prosecuting Attorney to request a 30 day extension on the adoption deadline set by the W estern Washington Growth Management Hearings Board. This extension would allow enough time for the Prosecuting Attorney to review the draft ordinance. Paul McIlrath, Deputy Prosecuting Attorney reported that it would be helpful if along with the .VOl 21 r,~ 408 ..::::{t¡::¡I:II:~IIIIIIIII111 ,.;.:.:.:.:.;.;.;.;.;.;.;.;.:.;.;.:.:.:.;.;.;.;.: Commissioners' Meeting Minutes: Week of April 3, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . request for an extension, the Hearings Board could be advised of the hearing date for the draft ordinance. Later in the day: Commissioner W ojt moved to tentatively set the public hearing on the draft Resource Lands Ordinance for May 1, 1995 and to approve and sign the following letters 1. To Assistant Prosecuting Attorney Paul McIlrath asking that he request a 30 dayexten- sion from the Western Washington Growth Management Hearings Board compliance date. 2. To the Planning Commission requesting that their review of the draft ordinance be completed no later than next week to allow the Prosecuting Attorney time to review the draft ordinance before publication. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following were discussed: The sodium content limit for water in the Critical Areas Ordinance; how the overall economic impact of new regulations needs to be addressed; enforcement of building pennits and septic pennits; the need for the Board to comply with the orders of the Western Washington Growth Management Hearings Board; and the need for maps for the Irondale incorporation petition. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to approve and adopt the consent agenda after the deletion of items 2,5, 7, and 10. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. Memorandum of Understanding re: Transfer of County Property for Recreation Purposes; Located adjacent to 35th Street, Port Townsend; City of Port Townsend 2. DELETE AGREEMENT re: SEPA Mitigation For Jefferson County Permanent Solid Waste Transfer Station; Upgrade and Modify Water System for Fire Protection; Jefferson County Fire Protection District No.6 3. AGREEMENT, Intergovernmental re: Purchase of one (1) New Jo1m Deere 310D Four Wheel Drive Backhoe Loader from Smith Tractor and Equipment Co.: City of Port Townsend 4. AGREEMENT re: Temporal)' Help; To fill Vacancy for Solid Waste Transfer Station Attendant; George Parish 5. DELETE CONTRACT re: Interim Public Works Director; Lou Haft", Haft"Engineering and Management Services 6. Accept Recommendation to Reject Claim #C-03-95; Damaged Windshield, $280.16; Paul & Carol Holt 7. DELETE Findings, Conclusions and Decision re: Preliminary Subdivision Plat, LP A94-0003; Divide 13.5 Acres into 12 Lots; Mats View Terrace; Harold Moo 8. PROCLAMATION re: Jefferson County Elks Week; Week of April 16 through April 22, 1995 .\!OL 21 r~.Œ 407 ,,:::::::::: ,':':':':':':': ,,::::;:;::::::::::=: ,,::::::::::::::::::::::: ..;;:t:::::::iilllllll:~li:II:III:··1 Commissioners' Meeting Minutes: Week of April 3, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . THE CONSENT AGENDA - Continued 9. Letter to Erik Andersson, Economic Development Council (ED C) re: Commis- sioner Robert Hinton Serving as County's Representative to Participate in fonnu- lating the Economic Development Component of the Comprehensive Plan 10. DELETE HEARING NOTICE re: Proposed Interim Critical Areas Ordinance; Amendments to Critical Aquifer Recharge Section; Setting Two Hearing Dates BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND PERMIT CENTER Application for Funding for Septic System Repair Program II: Adminis- trative Manager Shirley VanHoover reported that the previous loan repair program funding ended in 1994 and this application would provide funding to re-establish this program. Commissioner W ojt moved to authorize the Chainnan to sign the application to the Washington State Department of Ecology for the State Water Pollution Control Revolving Fund loan program in the amount of $100,000. Commissioner Hinton seconded the motion which carried by a unanimous vote. ITEMS FROM CONSENT AGENDA AGREEMENT re: SEP A Mitigation For Jefferson County Permanent Solid Waste Transfer Station; Upgrade and Modify Water System for Fire Protec- tion; Jefferson County Fire Protection District No.6: Frank Hall came before the Board to discuss the tenns of the agreement with Fire District #6 for the mitigation of significant adverse environmental impacts identified by the District in its comments on the SEP A Threshold Detennination on the County's Solid Waste Transfer Station. He reported that the County's Transfer Station impacts the costs of fire services the Fire District provides to the County. Gary Rowe, Deputy Prosecuting Attorney Walt Perry and Frank Hall were all involved in the negotiation of this agreement. This agreement would lease a parcel of County property to the Fire District for a new fire station building site. Chainnan Huntingford asked about the requirement that the County provide foam every year? Frank Hall answered that this was negotiated with the Fire District. After discussion of the agreement and the provisions in it, Commissioner W ojt moved to approve and sign the agreement with Fire District #6 as presented. Chainnan Huntingford seconded the motion which carried by a unanimous vote. CONTRACT re: Interim Public Works Director; Lou Haff, Haff Engineering and l\tJanagement Services: Gary Rowe introduced Lou Haffwho is willing to contract with Jefferson County to provide Public Works Director services until July 1, 1995. He explained that the initial schedule would include Mr. Haffbeinghere two ~VOL 21 rAfi408 ..::::;ftt! .':::::::::::::::::::::: ..::"tr¡gIIl ..::::;;t~I¡f¡1¡¡¡1mI~~¡it Commissioners' Meeting Minutes: Week of April 3, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . days per week on Monday and Tuesday through April. In May and June the schedule may be cut back as needed. Mr. Hat! stated that he is delighted to be here and is excited to work with the elected officials of Jefferson County. Working in an interim capacity is difficult, but he believes that he can work with the Board, and Gary as a team to fulfil the goals of Jefferson County. Commissioner Wojt moved to approve the purchase order for 150 hours (up to $10,000) for Lou Hat! to serve as Interim Public Works Director. Commissioner Hinton seconded the motion which carried by a unanimous vote. HEARING NOTICE re: Proposed Interim Critical Areas Ordinance; Amendments to Critical Aquifer Recharge Section: Commissioner Wojt moved to approve the hearing notice setting two hearing dates for the proposed amendments to the Interim Critical Areas Ordinance to address aquifer recharge for: 1) Tuesday, April 18, 1995 at 7:00 p.m., Chimacum High School Auditorium, and 2) Wednesday, April 19, 1995 at 7:00 p.m., Quilcene Community Center. Commissioner Hinton seconded the motion which carried by a unanimous vote. in in n I inn D isi r· Pr imin ·vi i LP A94-0003; Divide 13.5 Acres into 12 Lots; Mats View Terrace; Harold M;e; Commissioner W ojt moved to approve the findings, conclusions and preliminary sub- division approval as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT Request for Waiver of Requirement to Purchase a Construction Bond for Franchise; Installation of a Domestic Water Line; Located Adjacent t~ ë;;1 Johnson Road; John and Jeanne Ingebretsen: Public Works Traffic Engineering Technician Bob Henderson reported that this rranchise was approved earlier this year. The Ingebretsen's have requested that the requirement that they provide a construction bond be waived. The contractor doing the work is willing to use his contractors bond to cover the installation of the water line. Commissioner Hinton moved to approve the waiver as requested. Commissioner W ojt seconded the motion which carried by a unanimous vote. Discussion re: Request to Operate a LaUe Stand on County Property; Located at tbe SRI9/SRI04 Park and Ride Lot; Dorinda Stiles: Public Works Administrative Assistant Eileen Simon submitted a letter rrom the Olympic Peninsula Gateway Visitor Center stating their concerns about this proposal for the operation of a latte stand on the County property at the intersection ofSR19 and SRI04. The deed for VOL 21 rAC~ 409 ~ Commissioners' Meeting Minutes: Week of April 3, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. this property specifically states that the property be used for a Park and Ride lot. There has been no response from Pope Resources, the prior owner of the property, about this proposal and whether it would violate the terms of the deed. Jefferson Transit has advised that they would like to be named as an additional insured on the insurance policy for the latte stand, if the proposal is approved. The question is if the County wants to allow private, commercial businesses to operate on County property. Commissioner W ojt moved to deny the request. Commissioner Hinton seconded the motion which carried by a unanimous vote. Annual Road Program Certification for 1994: Commissioner Wojt moved to approve and sign the annual certification for the County Road Administration Board (CRAB) for 1994. Commissioner Hinton seconded the motion which carried by a unanimous vote. Randy Young and Bill Henderson, lJenderson and Young re: Capital Facilities Element of the Comprehensive Plan: Randy Young reviewed the draft capital facilities plan for the Board. He reported the plan will be given to the Planning Commis- sion for their review. The meeting was recessed at the end of scheduled business and reconvened on Tuesday morning. All three Board members were present. The Board met with members of the Law and Justice Council to discuss Juvenile Services transportation issues. After that meeting the Board met with Gary Rowe and Lou Haff and Frank Hall (see previous items.) Request for Audit of Jefferson County Housing Authority Financial ~ecords; Clallam Jefferson Community Action Council: Commissioner Wojt moved to authorize the audit of the Jefferson County Housing Authority financial records as requested by the Clallam Jefferson Community Action Council. The cost of the audit by the Washington State Auditor's Office will be paid by the u.S. Department of Housing and Urban Development (BUD). Chairman Huntingford seconded the motion, in the tempo- rary absence of Commissioner Hinton. The motion carried by a unanimous vote. Request for Full Reconveyance and Assignment of Promissory Note; USIHUD Septic System Repair Loan; Transamerica Title Insurance Company (Sewell): Commissioner W ojt moved that the Chairman be authorized to sign the request for full reconveyance and the assignment documents for the Sewell septic system repair loan on the condition that the paperwork is approved by the Prosecuting Attorney. Chairman Huntingford seconded the motion, in the temporary absence of Commissioner Hinton. The motion carried by a unanimous vote. ~VQL 21 ~~.G~ 410 ..::::~j::::¡i:il::·~·:IIIII¡11111111 Commissioners' Meeting Minutes: Week of April 3, 1995 .. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . Pat Dugan, Barriman and Henjgar re: Review of Work to Date and Contract Extension: Gary Rowe advised that the costs related to the completion of the Comprehensive Plan are estimated to be up to an additional $53,000.00. Pat Dugan then reported on the status of the work on the Comprehensive Plan update. He reported that they expect to have the full plan done by the end of May. Chainnan Hootingford asked what the time frame is for adoption after the official docu- ment is issued? Pat Dugan reported that there is a 30 day comment period on the plan once it is issued. The Planning Commission and Board of Commissioners must each hold a hearing on the document with the proper public notice period. The State Department of Trade and Economic Development must review the plan and approve it, but that review can be concurrent with the public hearings. Gary Rowe stated that he feels it will be September or October before the plan is ready for the Board to consider for adoption. Gary Rowe reported that a budget extension will be needed for Long Range Planning sometime this year. Chainnan Hootingford asked if the proposed costs for the contract include consideration that another Senior Planner will be hired? Gary Rowe answered that the costs do reflect hiring of another Senior Planner to do some of the work. He will prepare a contract amendment for this extension. MEETING ADJOURNED SEAL: -'<- Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS ';tlt 21 t.~iG~ 411 ,':':':':' .,::;:;:;:;::::= ,,:::::::::::::::::: ..:.:.:.:.;.:.:.:.:.:.: ..::::t!::::::::&:r~::::::::::::· ........... ...... ..::::@mt~I~ft:tIfjl