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HomeMy WebLinkAboutM051595 ../ MINUTES WEEK OF MAY 15, 1995 The meeting was called to order by Chainnan Glen Huntingford. Commis- sioner Richard W ojt was present. Commissioner Robert Hinton was not present. APPROVAL OF THE MINUTES: Commissioner Wojt moved to approve the minutes of April I? , May 1 and 8, 1995. Chainnan Huntingford seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION Emergency Management Coordinator Bob Minty re: Special Event Permit; Shrimp Fest; Brinnon: Commissioner W ojt moved to approve the special events permit for the Brinnon Shrimp Fest contingent on the correct insurance policy paperwork being received. Chainnan Huntingford seconded the motion which carried by a unanimous vote. GMA Update: Public Services Director Gary Rowe reported on the meetings scheduled for the week. He reported that the final changes for the Critical Aquifer Recharge Areas Sections of the Critical Areas Ordinance will be given to the Board on Wednesday. He then reviewed the way clustering could be handled in the ordinance. Chainnan Huntingford asked that more information be provided about the impacts of any clustering language in the ordinance before it is considered for approval. PUBLIC COMMENT PERIOD: No public comments were received. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner W ojt moved to approve and adopt the items as submitted on the consent agenda. Chainnan Huntingford seconded the motion which carried by a unanimous vote. .. '1st .,~. 21 ~~c~58ลก ·············fJ··················.. ........ ....... ......... ....... .......... ....... .......... ........ ................... ..::::t¡¡¡¡~¡¡¡¡¡¡¡¡¡¡¡¡¡¡~;:)t¡¡¡¡¡¡r Commissioners' Meeting Minutes: Week of May 15, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . THE CONSENT AGENDA - Continued: 1. Preliminary Plat Approval; Mountain View Large Lot Subdivision #SUB94- 0095; To Divide 40 Acres into 6 Residential Lots; Located 1/2 Mile North of the Intersection of Egg and I and Beaver Valley Roads, Chima cum; Allen and Beth Templet, Applicants 2. AGREEMENT, Supplemental re: Amendments to Section IT, Scope of Work, Section IV, Completion Date (Extended to July 31, 1995) and Section V, Payment Increase; Berryman and Henigar, Inc. (fonnerly Henigar and Ray, Inc.) 3. AGREEMENT, Local Agency and Federal Aid Project Prospectus re: Repair Stonn Damage to the Quinault South Shore Road; State Department of Transportation 4. AGREEMENT re: Reconstruction of Belle Street; Located at the Intersec- tion of Belle Street and SR 19; State Department of Transportation 5. AGREEMENT re: Reconstruction of Beaver Valley Road; Located Be- tween Oak Bay Road and Embody Road; State Department of Transportation 6. RESOLUTION NO. 34-95 re: In the Matter of The Statutory Vacation of a Portion of Second Street; In the Plat of South Port Townsend; John and Jenny Pichette, Petitioners 7. RESOLUTION NO. 35-95 re: In the Matter of The Statutory Vacation of a Portion of an Alley; In the Plat of Eisenbeis Bay View Addition; Joshua and Erin Sage, Petitioners 8. Amended HEARING NOTICE re: Amending Fee Schedule in Ordinance #13-0926-94, Development Review Division of the Pennit Center; Hearing Date Changed to Monday, June 5, 1995 at 10:35 a.m. Vacancy on the Jefferson County Housing Authority Board: Commis- sioner W ojt moved to advertise for people interested in serving on the Housing Authority Board for an additional two weeks. Chainnan Huntingford seconded the motion which carried by a unanimous vote. Application for Assistance from the Veterans Relief Fund: Commissioner W ojt moved to approve the application for the Veterans Relief Fund submitted by VFW #3213 in the amount of$75.00. Chainnan Huntingford seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER Request for Waiver of SEP A Fee; Mini Storage Project Located on Rhody Drive; George Forker, Applicant: Community Services Director David Gold- smith reported that when Mr. Forker reviewed his project with the County, he was advised that the project could be reviewed as a whole or in phases. Mr. Forker decided to do his project in phases, but is requesting that the fee for the SEP A review on the third mini- VÐL 21 fAG~5B4 ..::::t:tra:::::tr:=:t: .......... ....... ........... ...... ...................... .............. ............ ........ ........... ....... ........... ....... ............ ........ .,::;:;:;:::;=;:::::::::::;=;:::::;:;:;=;:;=;::::: Commissioners' Meeting Minutes: Week of May 15, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . storage waived. Pennit Technician Michelle Grewell reported that Mr. Forker indicated to her that he would be pay the SEP A review fee on the whole project at some time in the near future. David Goldsmith suggested that the $200 SEP A fee, if paid now, could be applied to the cost of the SEPA review for the whole project when that is done. Commissioner Wojt moved to deny the request for waiver of the SEPA review fee for Mr. Forker's third mini- storage unit. Chainnan Huntingford seconded the motion which carried by a unanimous vote. Big Quilcene River Project Permitting Process: Chainnan Huntingford asked if there are any assurances that work on the upper part of the river will be done? Al Scalf reported that there is no assurance. He explained that the State Department ofFish and Wildlife will not give any assurance until after the State budget process is set and after the feasibility study is completed (about June 15.) He noted that the shoreline pennit has been submitted and that process has started. Chairman Huntingford asked why the State is the lead agency on SEP A and other things? Associate Planner Jim Pearson reported that since the applicant is the State Department ofFish and Wildlife, that agency is the lead agency. Lou Haff, Interim Public Works Director, advised that the staff needs direction from the Board on how to proceed with this project. An Executive Session, because this project is under litigation, will be scheduled for next Monday. The Shoreline Pennit is due for review and approval by the Board on June 19, 1995. Appointment to the County Parks Advisory Board: Commissioner Wojt moved to appoint Charlotte Laughlin to the County Parks Advisory Board. Her two year tenn will expire May 14, 1997. Chainnan Huntingford seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT Bid Opening: One (1) New Self Propelled Compacting Roller: Public Works Lead Terry Logue, opened and read the bids received as follows: BIDDERS 1. Western Power and Equipment Hams Roller Model 3011D ClydelW est BoMag BW172-2 Alternate Bid - Demo Model w/25 hours W172-D2 Smith Tractor Dinapac CA151D Ingersoll Rand Model SD70B Alternate Bid - Model SD70D 1994 2. 3. 4. . VOl 21 r~C~ 585 BID AMOUNT $77,958.10 including sales tax $61,816.00 including sales tax $59,637.44 including sales tax $62,582.00 including sales tax $60,159.00 including sales tax $49,880.20 including sales tax ,.;::::::= ..::::~t:::::::¡I~···:¡¡lilllllllllllli ........................ .............. ........... ....... .,::::::::::;:;::::=:::=:::::::::::::::::::::::::: Commissioners' Meeting Minutes: Week of May 15, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A bid was received at 11: 17 am in the Commissioners Office :ITom Sahlberg Equipment. After reviewing the situation with the Prosecuting Attorney, the Board refused to accept the bid because it was received too late. Commissioner W ojt moved to have the Public Works Department review the bids and make a recommendation for bid award that is to the best advantage of the County. Chainnan Huntingford seconded the motion which carried by a unanimous vote. Lois Smith, Director of Juvenile and Family Court Services re: Request to Exonerate a Contract Billing from a Grant from the State Department of Social and Health Services (DSHS): Lois Smith reported that she is requesting and recommends that the grant billing to the State Department of Social and Health Services on a prior year contract, that was not billed by the County during the grant period be exonerated. Commissioner W ojt asked what the other options there are for this under billing? Lois Smith answered that the Board could bill the State for this contract work, but that becomes hard to do because the books have been closed on this previous biennium contract. Public Services Director Gary Rowe asked if the State has said that this billing won't be paid if it is submitted by the County? Lois Smith answered that the State has just asked the County for a detennination on how to proceed. She added that the information for the contract work is available but some work would have to be done to get the billings in the proper order. She doesn't know what exactly would be required of the County or how much work it would take to prepare what is necessary to bill for this amount. Chainnan Huntingford stated, and Commissioner W ojt agreed, that they would like to see the County bill for this amount. Gary Rowe noted that Juvenile Services had submitted an additional request regarding additional staff (.6 of an FTE) for their office due to the truancy program. The Prosecuting Attorney stated last week that it is not the responsibility of the County to do the work for this program. He suggested that the School District be asked what they are going to do about this program. Lois Smith explained that she disagrees that the Prosecuting Attorney is not responsible for this work. The Prosecuting Attorney is statutorily the attorney for the School District, and therefore responsible for this program. The discussion continued regarding the services provided by the Prosecuting Attorney's Office to the Juvenile Services Department, the aggressive truancy policy and additional staff needs of the Juvenile Services Department and how that impacts other departments in the Law and Justice arena. HEARING re: Conditional Use Application; to Construct a Cellular Communication Facility; Building and 150' Steel Tower with Antennas; Located on Camelot Road, Quilcene; U.S. West New Vector Group: Chainnan Huntingford opened the public hearing and read the hearing procedures. The following questions were asked: Q) Is there anyone in the audience who objects to the participation of any of the County Commissioners in these proceedings? VOL 21 rAG~58B ..:::(iI.:iifiIIii¡¡¡: .......... ....... .......... ...... .......... ....... .................... .............. .......... ....... ..::::t~~~¡~¡¡¡¡¡¡¡¡¡¡¡¡\:::::¡i¡¡¡tt~ Commissioners' Meeting Minutes: Week of May 15, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A) No one objected. Q) Do any of the Commissioners have an interest in this property or issue? A) Both Board members answered no. Q) Do any of you stand to gain or lose any financial benefit as a result of the outcome of this hearing? A) Both Board members answered no. Q) Can you hear and consider this in a fair and objective manner? A) Both Board members answered yes. Q) Has any member of the Board engaged in communication outside this hearing with opponents or proponents on the issue to be heard? A) Both Board members answered no. Associate Planner Jerry Smith reported that the Hearing Examiner heard this case twice and has fonnulated a recommendation for denial of the project. The applicant has requested that the Board overturn the Hearing Examiner's recommendation. Last week the applicants attorney asked that the hearing be continued to June 5, 1995 at 2:00 p.m. because several of their people could not be here today. Scott Greenburg, URS Consultants representing the project proponents, said that they are asking that this hearing be continued because their attorney and the US West Real Estate Manager were not available to be here today. They are asking for a delay on their own application, and he noted that typically in that situation the request for a continuance has been granted. Rick Sepler, Madrona Planning and Development Services, stated that the residents of that neighborhood have some concerns about a continuation of the hearing because as working citizens, it is a great expense for them to attend. There is also a home that is under construction and work has stopped on it pending the outcome of this very lengthy process. The applicant is represented by the law finn of Foster, Pepper and Sheffieman, which is quite large and they have other attorneys that could have attended today. He feels that the merits of the case would be best served if the hearing is held today. Leslie Ross, representing her family, stated that she asked specifically, the last time this happened, if this hearing could be delayed or postponed again and she felt she was assured that it wouldn't happen again. She raised the issue because she felt that it might happen again. Their lives have been put on hold for about 9 months because of this issue. Chairman Huntingford explained that he did go back through the record of the previous meeting and it appears that there was a mis-communication about the possibility of a continuance of the hearing. He felt that what Ms. Ross was asking about was the deadline for the submission of written infonnation. Mr. Greenburg reported that a letter was sent to all adjacent properties owners, from the Permit Center dated May 11, 1995, indicating that a continuation of the hearing had been requested. Leslie Ross noted that they did receive that letter and they told Jerry Smith that they objected to the continuation of the hearing. VOL 21 rAG~5a7 ~ , . Commissioners' Meeting Minutes: Week of May 15, 1995 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . Commissioner W ojt reported that it has been the Board's policy to approve continuances when they are requested because the hearing should be fair to both sides. Commissioner W ojt moved to approve the request for a continuance of this hearing to June 5, 1995 at 2:00 p.m. Chainnan Huntingford seconded the motion which carried by a unanimous vote. Rick Sepler asked Mr. Greenburg if they could be at the June 5, 1995 hearing? Mr. Greenburg answered that the date is fine. Letter of Support: 1995-1997 Consolidated Juvenile Services Funding Application: Commissioner Wojt moved to approve and sign the letter of support to the State for the 1995-1997 Consolidated Juvenile Services program funding. Chainnan Huntingford seconded the motion which carried by a unanimous vote. The meeting was recessed at the end of the scheduled business on Monday and reconvened on Wednesday at 10:00 a.m. for a workshop to review the comments received on the proposed Forest Resource Lands Ordinance. 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