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HomeMy WebLinkAboutM080795 MINUTES WEEK OF AUGUST 7, 1995 The meeting was called to order by Chairman Glen Huntingford in the presence of Commissioners Robert Hinton and Richard W ojt. COMMISSIONERS' BRIEFING SESSION lIa Mikkelson. Treasurer re: Pioneer Building Sale: Treasurer Ila Mikkelsen stated that she needs the Board to set a minimum bid for this building before the advertising can be done to set the sale for September 22, 1995. Deputy Prosecuting Attorney Paul McIlrath stated that the letter ITom the appraiser addresses the previous concerns they had, and he feels that having a public auction is the best way for the County to sell this building. Ila Mikkelson asked how the Treasurer's 0 & M Fund will be reimbursed for advertising and title searches if the building doesn't sell? Commissioner Hinton moved to set the minimum for the Pioneer Building at $135,000. Commissioner W ojt seconded the motion which carried by a unanimous vote. Commissioner Hinton stated that if the building doesn't sell the Board will find a way to reimburse the Treasurer 0 & M Fund. APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the Minutes of July 24, 1995 as corrected (second item first page, change Commissioner Hinton to Chairman Huntingford seconded the motion.) Commissioner W ojt seconded the motion which carried by a unanimous vote. Discussion re: Appointing Members to Serve on the Fire Code Advisory Committee: Deputy Director of Public Services, David Goldsmith, reported that a number of people have responded to the advertisement for the Fire Code Advisory Committee. He reviewed the positions and representation makeup of this committee and how the people who have responded fit into those positions. VOL 21 rAG~ 99J~ Page: 1 f.Ç!~~~~~.~Ç!~~~~..M~.~!!~g..M!~.~~.~~;...~~.~.~..Ç!r..~~~~!..?1)2.?~............................................................................................ Commissioner Hinton moved to appoint the following members to serve on the Fire Code Advisory Board representing the interests as noted: APPOINTEE: Mike Ajax Cy Heffernan REPRESENTING: Dan Maloney Levi Ross Jefferson County Fire Marshall Jefferson County Water Utility Coordinating Committee (WUCC) Fire Insurance Industry Liquefied Petroleum Gas (LPG) Industry Electrical UtilityÆngineer or Con- tractor. Don McDaniels, Puget Power Man- ager Gary Winberg Thomas C. McNerney Business Community Fire Protection En- gineer/Consultant Commissioner W ojt seconded the motion which carried by a unanimous vote. The following positions will be appointed at a later time: Jefferson County Fire Chiefs Association; Jefferson County Fire Commissioner's Association; home building industry; and petroleum industry. GMA Update: Public Services Director Gary Rowe reported that the Planning staff is continuing to work on the final draft of the Comprehensive Plan for printing and public distribution before the public hearing is held. A mailing is scheduled to go out the same time the document is released to the public. This is expected some- time late in August. The Planning Commission has been working on other ordinance updates. Chairman Huntingford asked what has been done about the issue of a possible conflict of interest by a member of the Planning Commission? Gary Rowe reported that he has asked the Prosecuting Attorney's Office to brief the Planning Commission regarding conflicts of interest. Paul McIlrath has agreed to do that briefing. Gary Rowe also reported that he sent the Planning Commission a hearing procedure which addresses "Appearance of Fairness" issues through a list of questions asked the Commission members before the hearing. PUBLIC COMMENT PERIOD: The following items were discussed: the petition for the incorporation of IfOndale; work done near Critical Areas which resulted in violations; if anything has been done about the boundary line adjustment regulations; and the project planned by an Indian Tribe on the Diamond Point Road in Gardiner (the project is in Clallam County), near the Gardiner water supply. Page: 2 VOL 21 rAG~ 01.000 ç.?!E.!E.~~~AÇ?~~:'~..M~.~~t~g}~~!~.~~.~~:...W~.~~..?r..~~~~!..?z)2.?~............................................................................................ APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to delete items 2, 3, 4, and 8 and to adopt and approve the balance of the items on the Consent Agenda as submitted. Commissioner W ojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.64-95 re: A Policy Regarding Computer Diskettes From Outside, Being Used on County Computers 2. DELETE Resolution re: Establishing Budget Objectives for 1996 County Budget (See Item following pages.) 3. DELETE Resolution re: Proclaiming an Emergency for Jefferson County; Damage to Dike Caused by Unusual Weather Conditions; Little Quilcene River 4. DELETE Resolution re: Creating a County Project Designated as X01234; Little Quilcene River Emergency Project; Improvements to Little Quilcene River 5. RESOLUTION NO.65-95 re: Revising a County Road Project Designated as CR1219; Emergency Road Repair (Per Emergency Resolution #38-95); Oak Bay Road 6. Letter to Various Agencies Inviting their Participation in an Open Forum Presentation and Meeting Regarding the Big Quilcene River; Wednesday, August 30, 1995 From 6-9 p.m.; Quilcene High School Cafeteria 7. Accept Resignation ITom the Chief Examiner; Jefferson County Civil Service Commission; Randy Mancini 8. DELETE Final Plat Approval, #LPA92-0005; Timberton Village Phase 1 (formerly Creekside Village); Subdivide 34.85 Acres into 61 Lots; Located in Port Ludlow; Costa Pacific Homes (See next item in Minutes) 9. Application for Assistance ITom the Veteran's Relief Fund; VFW Post #4607 for $40.00 10. HEARING NOTICE re: Creation of a "NO SHOOTING" Area in the Vicinity of Quilcene Bay; Hearing set for Monday, August 21, 1995 at 7:00 p.m. at the Quilcene Community Center 11. Request for Payment of Third Quarter Allocation, $6,250; From the Ho- tel/Motel Tax Fund; Jefferson County Historical Society 12. AGREEMENT re: Bargaining Unit Exclusion; Health Department Em- ployee, Tami Fisher; UFCW Local 1001 13. Quilcene Community Center Close Out Performance Report; Community Development Block Grant #1-93-742-070; Washington State Department of Commerce VOL 21 Í'~C~ 01001 Page: 3 - ç.?!E.!E.~~~.~Ç?~~:'~..M~.~~!~g..M!~.'!.~.~~:...W ~.~~..?[.~.~~~!..?z.. ~2.?~............................................................................................ THE CONSENT AGENDA - Continued: 14. AGREEMENT, Supplemental re: Engineering Services; Improvements to Chimacum Road, Project #CR0953; Parametrix, Inc. 15. Appoint Member to Serve as Representative of the Kalaloch Water System on the Water Utility Coordinating Committee; Dave Dixon 16. AGREEMENTS (4) re: Temporary Help; Public Works Department; Joyce Ingham; Chavonne Griggs; Connie Pool; and Kathleen Hawley 17. Final Plat Approval, #SP A93-0006; Subdivide 7.89 Acres into 3 Residential Lots; Located in Port Ludlow; William L. Halvorson Final Plat Approval, #LPA92-0005; Timberton Village Phase 1 (for- merly Creekside Village): Subdivide 34.85 Acres into 61 Lots; Located in Port Ludlow: Costa Pacific Homes: Commissioner W ojt asked about the staff report which indicated that there were no issues on this subdivision? He doesn't feel that is true because there are water issues. Associate Planner Jerry Smith reported that the issues raised in the preliminary plat review have been or are being addressed. Commissioner W ojt moved to issue final plat approval. Commissioner Hinton seconded which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER Planning Commission's Recommendation; Possible Adoption of an Ordinance Amending the Jefferson County Zoning Code (Ordinance #09-0801-94); Section 6. Table of Permitted Uses; Pursuant to a Citizens' Petition: Assistant Planner Lesa Barnes reported that this proposed change to the Zoning Code Ordinance would change the table of permitted uses to include offices, wholesale establishments and veterinary clinics in the MC zone. The Planning Commission recommends that the Board approve it. Senior Planner James Holland asked that the Board delay action on this for one week to allow the Planning staff time to meet with the City regarding their concern that allowing offices in the Glen Cove area (which is in the MC zone) if it will, at some time in the future, become an Urban Growth Area. The City would like to see office space limited to the areas identified already for that purpose inside the City limits. Commissioner W ojt moved to table action on this proposed ordinance amendment until 10:35 a.m. on the August 14, 1995 agenda. Commissioner Hinton seconded the motion which carried by a unanimous vote. Page: 4 VOL 21 rAG~ 01002 ç.?~!E.~~~~Ç?~~~~.M~.~~!~g..M!~.~~.~~:...W~.~~..?r..~~~~!..?z..!2.?~............................................................................................ Discussion re: Staff Direction on the Proposed Flood Plain Manage- ment Ordinance: Lesa Barnes reported that she has been working with FEMA person- nel to assure that revisions to the ordinance will comply with their regulations. The FEMA representative has reviewed this draft and feels it complies with their regulations. She asked the Board how they would like to proceed? Commissioner Hinton moved to set a public hearing on the draft Flood Plain Manage- ment Ordinance for September 25, 1995 at 11: 15 a.m. and directed that the proposed ordinance be forwarded to the Prosecuting Attorney for legal review, and to the Planning Commission for review and a report. Commissioner W ojt seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT BID OPENING: Chimacum Road Improvement Project #CR0953: Bob Nesbitt, Public Works Department, opened and read the bids received on the Chimacum Road improvement project as follows: BIDDERS BID AMOUNT 1. 2. 3. Island Construction, Inc. Oak Harbor Lakeside Industries, Port Angeles Ace Paving Company, Inc. $794,889.41 $603,015.34 $570,265.45 $678,329.43 Engineer's Estimate Commissioner W ojt moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Hinton seconded the motion which carried by a unanimous vote. Later in the Day: Commissioner Wojt moved to approve RESOLUTION NO. 66-95 awarding the bid for the Chima cum Road Improvement Project #CR0953 to Ace Paving for their low bid of $570,265.45 as recommended by Bob Nesbitt of the Public Works Department. Commissioner Hinton seconded the motion which carried by a unanimous vote. OPENING REQUEST FOR PROPOSALS re: Transportation and Recycling/Disposal of Moderate Risk Waste; Project Number SWI161RFP: Frank Hall, Public Works, opened the proposals received on the Moderate Risk Waste facility and reported that the following companies have submitted appropriate RFP's. 1. Phillip Environmental 2. Chemical Waste Management, Inc. Page: 5 VOL 21 rAG~ 01003 - ç.?~!E.~~~.~Ç?~~~~..M.~.~!!~g..M!~.~~.~~:...~.~.~~..Ç!r..~.~g~~.!..?z)2.?.~........................................................................................... Commissioner W ojt moved to have the Public Works Department review and evaluate the proposals received and make a recommendation for the award of a contract that is to the best advantage of the County. Commissioner Hinton seconded the motion which carried by a unanimous vote. Discussion of Petition for the Incorporation of Irondale: Gary Rowe reported that he and James Holland met with Guy Rudolph to review the process for the petition for the proposed incorporation of Irondale. The petitions are submitted to the County Auditor for review and certification. Once the petition is validated, the Commis- sioners have 60 days to hold a public hearing on the proposed incorporation. After the public hearing is held the Board must wait 60 days before the matter can be placed on the election ballot for a vote of the people. The Boundary Review Board (the Board of County Commissioners in this County) must review the petition to see if the area being petitioned for incorporation fits within the UGA boundary. The County is currently working on an ordinance to determine if the Tri Area should be designated as a UGA and what the boundary would be. To meet the necessary time ITames to place the incorporation question on the November general election ballot, the Board would have to designate the Tri Area UGA by the emergency ordinance adoption procedures. The earliest that the Tri Area UGA ordinance is expected to be ready for public hearing is September. The incorporation procedures are not well defined, especially in terms of UGA designa- tions and Gary Rowe suggested that the Prosecuting Attorney be asked to review this issue and give the Board a legal opinion. Commissioner W ojt asked what emergency would exist to allow the Board to pass an ordinance under emergency procedures to designate a UGA in the Tri Area? James Holland stated that there is an administrative emergency, as well as the County being able to comply with the previous Hearings Board order which set a specific time for adoption of the Tri Area UGA. Chairman Huntingford asked Guy Rudolph what the impact would be if the incorporation issue didn't get on the November ballot? Guy Rudolph stated that the water issue can be better addressed by an incorporated City than by a group of citizens. Gary Rowe noted that Mr. Rudolph is asking if the Board is in favor of establishing a UGA through emergency procedures or if the designation will go through the normal public process before a UGA is established. Mr. Rudolph has until September 18 to submit the incorpo- ration petitions. Commissioner Hinton stated that he doesn't feel there is justification for the Board to pass an emergency ordinance for the designation of the Tri Area as a UGA. The process for the designation of a UGA is proceeding and he feels that the time should be taken to do it right. Guy Rudolph reported that they will continue to get signatures on their petition and submit it on September 18. Page: 6 VOL 21 rAG~ a 1004 . . Ç,?'~~~~~.~Ç?~~~~..M.~.~!!E.g..M!~.~~.~~:...~.~.~~..?r..~.~~~L?1)2.??............................................................................................ CONTINUA TION OF HEARING re: Appeal of Final Mitigated Determination of Non-Significance; Knutson Short Plat, #SP-12-93; Located at Tala Point, Port Ludlow; Robert and Marilyn Knutson, Appellant (Continued from July 24, 1995): Associate Planner Jerry Smith reported that last October the Board reviewed and resolved all the issues of the SEP A appeal except the Eagle Management Plan. Since that time the State Department of Wildlife and the Knutson's have both signed a negoti- ated Eagle Management Plan agreement. The Board will retain mitigation measures 1 and 6, accept the changes to numbers 2 and 3, delete numbers 4 and 5, and finalize number 7 After reviewing the Eagle Management Plan, Commissioner Hinton moved to direct staff to issue a fmal determination of non-significance with the changes to the measures as reviewed. Commissioner W ojt seconded the motion which carried by a unanimous vote. Jerry Smith will write the findings and conclusions for this Mitigated DNS and place them on next week's consent agenda. Establishing Budget Objectives for 1996 County Budget: Public Services Director Gary Rowe reviewed the resolution drafted to establish budget goals for 1996. The wording of various goals were discussed and Gary Rowe advised that he would change the wording as the Board suggested. Commissioner Hinton suggested that there should be some wording added about budget appropriations during 1996 which would state that Departments will need to live within their budgets, and appropriations will only be considered if they are an emergency due to unanticipated expenditures. Gary Rowe advised that he will have the revised Resolution in draft form for the budget meeting on Friday and on the agenda for adoption next Monday. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ,., ~~ dÍen Huntingfor, airman .,.~ , " . . ()JA «~4/JAkJ,?f!tV ~orna L. elaney, éM Clerk of the Board VOL 21 rAG~ 0 :1005 Page: 7