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HomeMy WebLinkAboutM090595 ../ MINUTES WEEK OF SEPTEMBER 5, 1995 The meeting called to order by Chairman Glen Huntingford. Commissioners Robert Hinton and Richard W ojt were both present. COMMISSIONERS' BRIEFING SESSION Bob Minty Emergency Services Coordinator re: Special Event Permit: Quilcene Fair: Commissioner Hinton moved to approve the special event permit for the Quilcene Fair scheduled for September 9, 1995, contingent on the proof of insurance being provided. Commissioner W ojt seconded the motion which carried by a unanimous vote. State Auditor's Entrance Conference: Kitty Davy, State Auditor, ex- plained what the State Auditor's Office will be examining during their audit of the County this year. They issue reports on compliance (with bid procedures, prevailing wages, insurance, etc.), internal control structure, as well as other processes. She then explained the difference between a report and opinion issued by the State Auditor. They will be looking specifically at the Brinnon Senior Center, water quality loans, cash handling in the Parks and Recreation Department, receipting in the District Court, and accounts at the Sheriffs Office. GMA Update: Public Services Director Gary Rowe suggested that the GMA update be changed to an administrative briefing in the future. He will work with the Clerk of the Board to set up a format for this type of briefing session. Four volumes of the draft Comprehensive Plan were presented and Senior Planner Roger Blaylock explained what they contain. A qualitative review will be done before the document is sent to the printers. There is a 45 day period for review once it is issued to the public. Page 1 VÐi_ 21 r~.C~ 01063 1. 2. 3. ~~~~~i~l!~!~_~~_~~~~_~~~~~~__~~_~~_~!_ª~JP-~~~Þ~~~~_l~~~_______________________________ In answer to an inquiry from Commissioner W ojt , the Clerk reported that the deadline for applications for the District # 1 vacancy on the Planning Commission was August 11, 1995. No applications were received. APPROVAL OF THE MINUTES Commissioner Hinton moved to approve the minutes of August 14 as written and August 21, 1995 as corrected. (The time in Item #9 on the Consent Agenda was changed from 2:00 pm to 11 :45 am.) Commissioner W ojt seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: No one was present to comment. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to approve and adopt all of the items on the consent agenda as submitted. Commissioner W ojt seconded the motion which carried by a unanimous vote. 1. 2. AGREEMENT, Supplemental re: Modification of Contract #ROl156/519.60; Coordinated Water System Plan Update; Change Section II - Scope of Work by Adding" Scope of Work - Clarification" as Exhibit B- 1; Economic and Engineering Services AGREEMENT re: Emergency Repair Work to Open Quinault South Shore Road; State Department of Transportation SUBCONTRACT re: Professional Services; Individual Supported Employment; Skookum Corporation SUBCONTRACT re: Professional Services; Prevocational/Specialized Industries; Skookum Corporation Declare Timber as Surplus and Approve Funds to be Credited to Project #PP1228; 35th Street Park 3. 4. 5. BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS DEPARTMENT Bid Opening: One (1) New Truck Hoist: Terry Logue, Public Works Department, opened and read the bids received as follows: BIDDERS BID AMOUNT Case Equipment - Mohawk Hoist Northwest Sales Group - Rotary Lift Hoist Bid on another Rotary Lift Hoist Prime Service & Supply - 4 individual wheel, Rolling Bridge Jacks $52,331.50 50,743.64 54,049.00 13,303.19 Conunissioner Hinton moved to have the Public Works Department check the bids for Page 2 VOL 21 rAŒ 0 1064 ~~~~~i~l!~!~_~~_~~~~_~~~~~~__~~_~~_~!_ª~J2~~~Þ~~~~_l~~~_______________________________ accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. Later that day: Terry Logue reported that the Public Works Department has reviewed all of the bids received and recommends that the bid be awarded to Case Equipment for their bid price of $52,331.50. The low bid from Northwest Sales Group did not include the work to remove the current hoist from the ground. Commissioner Hinton moved to award the bid to Case Equipment as recommended. Commissioner W ojt seconded the motion which carried by a unanimous vote. Bid Opening: Emergency Road Repair to Oak Bay Road, #CRI219: Public Services Director Gary Rowe opened and read the bids received for the emergency road repair work to Oak Bay Road. BIDDERS BID AMOUNT 1. 2. 3. Seton construction Tri State Construction KLB Construction $899,162.00 891,373.00 746,574.80 Commissioner Hinton moved to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Wojt seconded the motion which carried by a unanimous vote. Request for Use of Road for Detour; Highway 101/Boulton Road: Earl Wells, Public Works, reported that Seton Construction is the contractor on the State road project on Highway 101. Per the terms of Seton Construction's contract with the State, they must provide for a detour during this road repair work. They are requesting that the County allow the use of Boulton Road as a detour. The Prosecuting Attorney will have to draft a contract for this which will identify Seton Construction as the responsible party for any damage to Boulton Road. A representative of Seton Construction reported that they will have a pilot car to take people through the detour 24 hours a day. Earl Wells advised that he has notified the people who live along this road which has a 25 mph speed limit. The people were concerned until they heard that a pilot car will be used. He feels that this road is in good enough shape to handle the traffic. The Board concurred that the Public Works Department proceed with drafting the necessary contract. HEARING re: Emergency Budget AppropriationslExtensions; Various County Departments: Administrative Supervisor Shirley Van Hoover advised that the Long Range Planning request is due to larger than anticipated expenses for professional services and printing and binding. She then explained, at the request of Commissioner Hinton, that the request from Animal Services is to increase the amount in the salary lines Page 3 VOL 21 rAG~ 0 :1065 ~~~~~~~i~l!~!~_~~_~~~~_~~~~~~__~~_~~_~!_ª~J2~~~Þ~~~~_l~~~_______________________________ due to additional hours being worked. David Specter reported that the request from Health & Human Services is to address various water issues brought about by the adoption of the Critical Areas Ordinance. This request only addresses the first six months of the program to develop the implementing rules for the water program. Facilities Manager Warren Steurer reported that when the 1995 budget was set it was based on a partial year of operations for the Bayshore Motel in anticipation of the motel operations being transferred to a private party by mid 1995. This has not happened yet, but the process is expected to be completed soon. This requested funding will come from the receipts from the operation of the motel. Chairman Huntingford opened the public hearing on the appropriation/extension requests from various County departments. Hearing no public comment, the Chairman closed the public hearing. Commissioner Wojt moved to approve RESOLUTION NO. 78-95 ordering the budget appropriations/extensions as requested: From the Current Ex ense Fund: Animal Services Sheriff $14,000.00 Assessor $ 3,377.35 Long Range Planning $ 2,000.00 Treasurer $ 5,500.00 $140,000.00 $ 1,179.00 Cooperative Extension Operating Transfers $23,668.00 From Other Funds Bayshore Motel Fund Health and Human Services Fund $ 29,650.00 $ 23,688.00 Commissioner Hinton seconded the motion which carried by a unanimous vote. Cy Heffernan, Chairman, Water Utility Coordinating Committee re: Proposed Resolution: Cy Heffernan, Chairman of the WUCC and Marc Horton, Economic and Engineering Services were present to discuss a draft resolution outlining the scope of work for the WUCC. Commissioner Wojt reported that it is his understanding that 50% of the fees charged by EES will be billed to the other agencies involved for their share of these costs. Regarding the draft resolution, Commissioner W ojt stated his concern is that the Water Resource Council is dealing with some of the issues listed in this scope of work. He noted that he thought that the WUCC was going to finish up their work on the CWSP and then would meet on a less frequent basis. He feels this document goes beyond that scope. Page 4 VOL 21 rAŒ 0 :1066 · . . ~~~~~i~l!~!~-~~-~~_~_~~~~~~__~~_~~_~!_ª~J2~~~Þ~~~~_l~~~_______________________________ Cy Heffernan stated that the RCW and WAC define what the WUCC should be doing. Marc Horton stated that there are two matters to be addressed: 1) The identification of the WUCC as the body to serve as a representative for various groups involved with water, and 2) the scope of activities that the WUCC should take on. This resolution attempts to portray the water issues as an integrated issue. The discussion continued regarding the role of Water Resource Council and how that will fit with the work that the WUCC is doing and proposing to do. Chairman Huntingford stated that he feels this Resolution will help focus the work of the Water Resource Council. Commissioner W ojt asked about funding for this scope of work? There are two other taxing entities that are part of the WUCC process and he asked what part of the funding they would be willing to provide? Gary Winberg, WUCC member, stated that everyone in the County will benefit from the work being done by the WUCC and he feels the funding is the responsibility of the County. Marc Horton noted that the only statutory requirement of the WUCC is the development of the CWSP, but this plan should be continually revised so that when the required five year update is to be done, there are people on board who are familiar with the work that must be done. Specific tasks can be assigned to the WUCC and that is what this resolution does. The continual planning process would require that a County staff member keep the group on task. Commissioner Hinton moved to adopt RESOLUTION NO. 79-95 establishing the role and functions of the Water Utility Coordinating Committee (WUCC). Commissioner W ojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS "---::-;::7:~ ~ ,..,'r'''''Ì~''~~l) /JI ¿~~2' " ........~~ /~~"i',.;¡; f ~ 1M. ,_ , ..\_':~,,, Sij.. ..At. :.{' >(c .. .. ."<'... " ~...;¡ , ·',r t '~'.. ~t ~':':,';J._, ,)i1> .... .. (¡ .~. F~ it'., ~. ...~. ',: 't..'ç ,. I,t-,-' ,';'" ' ,~ ,'~'~-"-'\ ~ "", ~ s n '2' '~, ê:I!::'" .' . Lorna Delaney, CMC Clerk of the Boárd Page 5 VOL 21 f'AG~ 0 :1067