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HomeMy WebLinkAboutM100295 MINUTES WEEK OF OCTOBER 2, 1995 The meeting was called to order by Chairman Glen Huntingford in the presence of Commissioner Richard W ojt. Commissioner Robert Hinton was not present. COMMISSIONERS' BRIEFING SESSION Jim Westall re: Proclamation; Proclaiming October 2, 1995 as Port Townsend Paper and United Paper Workers International Day: Jim Westall explained that Skookum could not have finished their building without the generosity of Port Townsend Paper and the United Paper Workers. This was an example of a true collaboration to solve a problem. Application for Assistance from the Veterans Relief Fund: Commissioner Wojt moved to approve the request for assistance from the Veterans Relief Fund from VFW #7498 for $450. Chairman Huntingford seconded the motion that carried by a unanimous vote. Ron Marlow re: Discussion of Open Space: Ron Marlow stated that he is subdividing a five-acre parcel into 1 1/4 acre parcels on property he owns off Rhody Drive and Anderson Lake Road. The Subdivision process requires that part of this plat be designated as Open Space. Mr. Marlow explained that he does not feel this is necessary because his property is near the new H.J. Carroll Park, the State Park at Anderson Lake, and the Chimacum Park. Deputy Director of Public Services, David Goldsmith, stated that a recent Supreme Court decision says that the amount of dedicated Open Space in a plat must be commensurate with the impact from the plat. There is a process in the Subdivision Ordinance for Mr. Marlow to ask the Board for a reduction in the amount of open space required for his plat. Mr. Marlow stated that between the federal, State and County parks, more than 80% of the County is already in Open Space. Chairman Huntingford noted that there is a process for Mr. Marlow to go through to ask for this waiver. The Board continued by explaining to Mr. Marlow why he had to do the necessary paperwork to go through the process to request a reduction in the Open Space on his plat. Later that day: After reviewing the written request from Ron Marlow to waive the open space Page 1 VOL 2 0 1.1.40 1 r~C~ ~?~~S,i?~~~S, ~~,~t~~~,~~~~~~; ?!.~~~19f,9~!?~~~ ?-:, ~??,~ 111111111111111111111111111111111111111111111 requirement for his plat, and the recommendation of the Deputy Director of Public Services, Commissioner W ojt moved to approve the waiver of the Open Space for the Duncan and Blair Short Plats as requested. Chairman Huntingford seconded the motion that carried by a unani- mous vote. PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reviewed the GMA expenditures made by the County, as presented in a memo to the Board dated September 28, 1995. He noted that costs related to legal expenses for appeals have not been broken out because it is not easily identifiable in the work that the Prosecuting Attorney has done. The discussion continued with members of the audience about these costs, what services have not been funded because of this expense, and what benefit County residents have seen from the expenditure of these funds. Chairman Huntingford explained that the Washington State Association of Counties is also putting this information together for all the counties in the State. Gary Rowe noted that the following amounts were spent on outside legal counsel: Bogle and Gates $35,000, and through County Risk Pool $46,800. Gary Rowe reported that the Auditor cannot make a determination on the status of the Irondale incorporation petition until next week. They are checking on the validity of signatures and whether the petition signers are in the area or not. He then reported that he met with City staff last Friday to draft amendments to the County wide Planning Policies. These amendments will go to the City Council and the Board for approval. They are working on redrafting the language on policies one, three, and eight. They hope to have language prepared for presentation at a Joint Growth Management Steering Committee meeting scheduled for October 23, 1995. The Planning Commission, at their meeting on October 11, will be reviewing the plans for the Tri Area and Port Ludlow areas. PUBLIC COMMENT PERIOD: they discussed the following items: The work to be done on the Big Quilcene River through the contract administered by the Washington Heritage Foundation and the displaced timber workers; the purpose of a box that is located by a power pole on the Old Oak Bay Road; concern about the sale of a piece of property along Old Oak Bay Road and the problems on another nearby property regarding run off; the need for Open Space on plats because it is important no matter how much Open Space there is in the County already; and the proposal from Clallam County on DNR's management of forest lands. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: The Clerk of the Board reported that the Public Works Department asked that item 7 be deleted from the consent agenda. After discussion of items 5 and 1, Commissioner Wojt moved to delete item 1 and 7 and approve and adopt the balance of items as presented. Commissioner W ojt seconded the motion that carried by a unanimous vote. 1. DELETE RESOLUTION NO._ re: In the Matter of Providing a Loan to the General Fund From the ER&R Fund, Funding the Flood Property Acquisition 2. RESOLUTION NO 88-95 re: In the Matter of Changing the Name of a Private Road Mariah Lane to Thunder Road 3. RESOLUTION NO.89-95 re: In the Matter of Changing the Name ofa Private Road Haada Laas Road to Harmony Lane 4. RESOLUTION NO. 90-95 re: In the Matter of Authorizing Preparation of a Solid Waste Operational Alternatives Analysis Study Page 2 VOI_ 21 rAGf 01-141 ~?~~s,i?~~~~ ~~I~t~~~,M!~~~~~; ?!.~~~19f,9~!?~~~ ?-:, ~??,~ 111111111111111111111111111111111111111111111 THE CONSENT AGENDA - Continued 5. Request for Proposal (RFP); Voice Mail, Site 1; Courthouse, Castle Hill, Federal Building; Voice Mail and Telephone upgrade, Site 2; Sheriffs Department 6. Appoint Alternate Member to Serve on the Quilcene Flood Control District Advisory Board; Tom McClanahan 7. DELETE AGREEMENT, Government Aid Task Assignment; Assistance for Relocation Services; Big Quilcene Flood Plain Property Purchase; Washington State Department of Transportation 8. Set Date to Review Staff Recommendations to Alter Plat; SUB95-0085; Located West of Rhody Drive and North of Ness' Corner Road, Port Hadlock; Don Spigarelli: Set October 9, 1995 at 10:35 a.m. 9. Accept Resignation from Member of the Solid Waste Advisory Committee; Marel Harstad and Authorize Advertisement for Citizen at Large Vacancy 10. AGREEMENT, Coastal Zone Management Grant No. G9600032; Larry Scott Memorial Park, Phase 1 ; Washington State Department of Ecology BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER: Review and Possible Adoption of Draft Emergency Ordinance Rescinding the Port Ludlow Interim Urban Growth Area Ordinance No. 01-0117-95, to Comply with the Washington State Hearings Board Decision of September 6, 1995: Public Services Director Gary Rowe reported that a draft resolution and emergency ordinance to repeal the Ordinance (No. 01-0117-95) that established the Port Ludlow IUGA as required by the Growth Manage- ment Hearings Board order. The fmdings note that a request for declaratory judgments will be submitted to the Superior Court on subdivision permits issued during the period this ordinance was in effect to decide their status since the Hearings Board Order did not invalidate the ordinance when it was in effect. This resolution and ordinance will, in effect, put a moratorium on any subdivision or planned unit development applications in the IUGA area until the Comprehensive Plan is adopted. Paul McIlrath reported that the County Risk Pool is very much in favor of the County seeking declaratory judgments on applications that have been submitted within the ruGA area to manage the risk the County has been placed under by this order. Commissioner Wojt moved to adopt RESOLUTION NO. 91-95 adopting an emergency ordinance to bring the County into compliance with the Western Washington Growth Management Hearings Board Order of September 6, 1995 setting policies to guide the accep- tance and administration of development applications for the Port Ludlow area and requesting action by the Jefferson County Prosecutor. Chairman Huntingford seconded the motion that carried by a unanimous vote. Commissioner Wojt moved to adopt ORDINANCE NO. 17-1002-95 to repeal Ordinance No. 01-0117-95. Chairman Huntingford seconded the motion that carried by a unanimous vote. PUBLIC WORKS DEPARTMENT Bob Henderson. Public Works Department and Sheriff Pete Piccini re: Request for Payment of ÇO$ts for Making E911 Address Signs: Bob Henderson reported that Fire District #1 is doing a program called "We Can't Help You If We Can't Find You" to get Page 3 VOL 21 fAGE 01-142 ~?~~Sli?~~~SI~~I~t~~~,~~~~~~; ?!.~~~19f,9~!?~~~ ?-:,~??,~ 111111111111111111111111111111111111111111111 citizens to replace their E911 house number plates. $1,500 was designated in the 1995 Community Service budget for replacement plates. This amount will only purchase 350 plates, which will probably not be enough for this project. There could be requests for up to 4,000 or 5,000 plates. If the cost of the plate is a financial hardship for the property owner, the County will replace the plate free. It is expected that the requests for free plates will use up the 350 plates that are currently funded. The ordinance states that the County will work with the Fire Districts to keep the 911 addressing system updated. A few years ago Fire District #6 invento- ried the address plates in their District that needed to be replaced and then the County provided those plates. The Fire District put the plates up. Sheriff Pete Piccini reported that the Sheriff Office cadets will make the plates and deliver them, if the County could purchase the materials to make the plates. Commissioner Wojt asked what the material costs are for making these plates? Bob Henderson reported that the materials cost about $4.00 for each plate. He estimates that 75% of the existing plates have not been replaced since they were originally installed. If everyone asked for a replacement plate there could be as many as 6,000 that would be a cost of $24,000. Pete Piccini stated that there is some money in the 911 budget that could assist with this cost. After further discussion of the program and possible ways to fund the cost of the plates, the Board advised that they would like a more definitive number of plates that they will need. District # 1 Fire Chief Dick Shuff asked if the article in the newspaper can say that they will replace the signs free? Chairman Huntingford answered that he wants to know what the costs are and where the funding will come. The Board concurred that the articles in the newspaper say that the fee is $4.00 for a replacement plate, and that if anyone cannot afford the County will provide the plate. HEARING re: Intent to Declare Personal Property Surplus: Chairman ord opened the public hearing for the intent to declare specific items of personal roperty surplus. Hearing no comments, Commissioner W ojt moved to declare the property as listed surplus and to set th sale for October 14, 1995 at 10:00 a.m. at the Jefferson County Public Works Shop in Port Ha lock. Chairman Huntingford seconded the motion that carried by a unanimous vote. Pete Piccini, Jefferson County Sheriff re: Department Organizational . Sheriff Pete Piccini reviewed his recommendation for reorganization of the staff in his Dep ent as outlined in his memo dated September 25, 1995. He is asking that the Teamsters Labor c ntract be opened to negotiate for the positions of Sergeant of Corrections-Communica- tions an Corporal positions (3) in the Corrections, Communications, and Patrol divisions. He feels th t the duties and responsibilities of the Department have evolved to the point that they need m re supervision to cover all shifts. Chairm Huntingford asked what the Sheriff estimates are the total cost of creating these position? SheriffPiccini answered that $10,000 is his estimate of costs for these positions. He then ex lained the estimated costs of the additional positions he will be requesting in the 1996 budget. d advised that they will review this request and respond to the Sheriff later. Page 4 21 rAG~ 0 :t14.3 VOL - ~?~~~S,i?~~~~ ~~,~t~~~,~~~~~~; ?!.~~~19fI9~!?,~~~ ?-:, ~??~ 110111111111111111111111111111111111100111111 Providing a Loan to the General Fund From the ER&R Fund re: Funding the Flood Property Acquisition: Public Works Director Klara Fabry reported that they estimated that the amount covered the actual costs of the acquisition. She further reported that she has found out that the County will not jeopardize its eligibility for federal funding on future flood control projects if they do not pay relocation costs as part of this property acquisition. Commissioner Wojt moved to approve RESOLUTION NO. 92-95 to provide a loan from ER &R to the General Fund for flood property acquisition. Chairman Huntingford seconded the motion that carried by a unanimous vote. Workshop to Review Comments from Flood Plain Management Ordinance Hearing: Associate Planner Lesa Barnes reviewed the comments from the Flood Plain Manage- ment Ordinance hearing as follows: Section 10 Legal Provisions, Penalty and Enforcement -- Deputy Prosecuting Attorney Paul McIlrath recommends that numbers 3 and 4 be deleted. 3 is required by the RCW, and the Board should not be involved as described in item 4. Section 5.20.3 - Larry Fay's recommendation-- Environmental Health Director Larry Fay recommends that the following language be added to this section: "Onsite or alternative proprietary sewage systems meeting Treatment standard 2, as defined in WAC 246-272, or subsequent amend- ments, may be installed in flood hazard areas, provided the performance of the system component providing the level of treatment is not impaired duringflood- ing. " Section 6.10.2 -- David Goldsmith's recommendation -- Deputy Director of Public Services, David Goldsmith, noted that it was felt that people might construe this section to allow building in the floodway although Section 6.10.1 prohibits new residential construction in the floodway. He sug- gested that the wording of 6.10.2 be clarified by the insertion of the following language: ". . . and other development (see section 6.40) area prohibited . . " The discussion continued regarding the comments submitted by Janet Welch. David Goldsmith reported that the Flood Plain Management Ordinance is really an ordinance to deal with the federal flood insurance program and it does not prohibit development happening in flood hazard areas. This Ordinance has been in effect since 1982 and this amendment is to tighten it to meet FEMA requirements. Chairman Huntingford noted that one extreme would be for the County to get out of the FEMA flood program and let people be responsible for themselves while the other extreme is to allow no building at all in the floodplain. He noted that the ordinance takes care of the concerns of FEMA in order for the County to stay eligible for the Flood Insurance program. If the County does not participate in the flood insurance program, then any federally recognized lending institution could not lend money to anyone for building or rebuilding on lands in the floodplain. The Board concurred that the changes discussed be made and that when done the fmal draft is forwarded to the Prosecuting Attorney for legal review. Cy Heffernan, Chairman, Water Utility Coordinating Committee re: Two (2) Resolutions from the Water Utility Coordinating Committee re: 1) Critical Water Supply Service Area: 2) State Environmental Policy Act (SEPA) Compliance for the Coordinated Water System Plan AND Letter to Ted Shoulberg re: Water Service Area Agreement: Cy Page 5 VOL 21 rAGf 0 1.1.44 · . ' ~?~~s.i?~~~~~~.~t!~~.M!~~~~~; ?!.~~~,9f,9f~?~~~ ~.'.~??I~.I 1.1..... I'" 1.1 1.1..............1.111111111 Heffernan reviewed the two resolutions the WUCC passed (see attached). The WUCC is recommending that the Board declare the supply service area as the same as it was in 1983. Commissioner Wojt moved to approve RESOLUTION NO. 93-95 establishing the critical water supply service area as it was in 1983. Chairman Huntingford seconded the motion that carried by a unanimous vote. Cy Heffernan also reviewed the resolution from the WUCC asking that the Board seek a legal opinion regarding the need for an Environmental Impact Statement for the Coordinated Water System Plan. He stated that no other County in the State has done an EIS on their CWSP and since this could cost as much as $45,000 and take an additional four months to complete, that the Board seeks the advice of the Prosecuting Attorney about whether an EIS is necessary. The City of Port Townsend has taken the stance that the City will not sign off on the CWSP unless a full EIS is done on it. Gary Rowe reported that this issue came up last year and the Prosecuting Attorney at that time determined that a Determination of Significance be issued which requires that an Environmental Impact Statement be done. The new Prosecuting Attorney may have a different opinion. Commissioner W ojt stated that he feels that the issue should be reviewed with everyone involved which would include the City of Port Townsend. Chairman Huntingford confIrmed that this question will be submitted to the Prosecuting Attorney for his review and advice. Letter from Ted Shoulberg: Cy Heffernan reported that the City of Port Townsend is saying that they cannot do their fmal estimate of water needs or their water plan because the County has not given them the information they feel they need, on the projected build out in the Tri Area. Public Services Director Gary Rowe reported that a build out analysis for the Tri Area and the population forecast was sent to the Mayor last week. Assessor re: Request for New Construction Assistance Funded by the State Department of Revenue: Commissioner Wojt moved to approve the request from the Assessor to develop a contract with the State for the funding to hire a property appraiser on contract for the months of October and November to help with new construction assessments. Chairman Huntingford seconded the motion that carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSION:E" Lorna Delaney, CMC Clerk of the Board Page 6 VOL 21 rAGf 0 :11.45