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HomeMy WebLinkAboutM102395 MINUTES WEEK OF OCTOBER 23,1995 The Finance Committee met (Chainnan of the Board, Auditor and Treasurer) before the Board's public meeting. Chainnan Glen Huntingford called the meeting to order at the appointed time. Commissioner Robert Hinton and Commission Richard W ojt were both present. COMMISSIONERS' BRIEFING SESSION The Board interviewed Jim Ramey and Julia Cochrane who are both inter- ested in serving on the Planning Commission representing District I. PUBLIC SERVICES BRIEFING: Public Services Director Gary Rowe reported that the SEP A, Subdivision, FEMA and Stonn water ordinances have been sent from the Prosecuting Attorney back to staff for changes. Some sections of these ordi- nances are being revised to assure that they are in compliance with regulatory refonn. The priority is on the SEP A and Subdivision ordinances. The Prosecuting Attorney has redrafted the charter for the Water Resources Council and that will be ready for the Board to review soon. Last week the Board listened to Department budget requests. A workshop with all of the Departments has been scheduled for next Tuesday, October 31, 1995 from 9:00 a.m. to Noon, to discuss scenarios for budget balancing. Right now the budget is about $700,000 to $800,000 out of balance. The land use density infonnation and area maps were mailed out for most areas of the County. The maps and infonnation reflect what is in the community plans. The process for adoption of the Comprehensive Plan update needs to keep moving. There are changes needed to the County-wide Planning Policies which are probably not going to be resolved with the City in the next few months. Page 1 VOì_ 21 r~GE .. , Q..; o ...1.L:.."...c - Chairman Huntingford reported that residents of Gardiner have called him about the mailer because they feel that the infonnation did not represent what was in their commu- nity plan. They would like to have a meeting with Planning Department staff, the Board and Planning Commission members. He then asked if the Community Plans will survive the Hearings Board because the densities are not what the Hearings Board considers allowable rural densities? Gary Rowe suggested that possibly a meeting with representatives of the State Department of Community, Trade, and Economic Develop- ment could provide clarification if they were asked how they interpret the Hearings Board detenninations and how that will impact the County's community plans. After discussion of the direction that the Growth Management Hearings Board's are going and how that will impact the community planning process, Gary Rowe stated he wants to keep moving toward publication of the Comprehensive Plan. A list of issues on the community plan that need to be addressed can be developed. He then reported on the meeting held last week with the representatives of the Irondale Incorporation. He asked that the Board consider possibly working with the Irondale community on resolving issues outside the planning process. In discussion of the recent Hearings Board decision on a Kitsap County case, Chief Deputy Prosecuting Attorney Paul McIlrath reminded the Board that many Counties are currently in the Court of Appeals process on Hearings Board orders and there will be guidance given trom the Courts when those cases are resolved. PUBLIC COMMENT PERIOD: The following items were brought up: the land use densities in the community plans; the amount of the pay raises proposed for Deputy Prosecutors as listed in the item on the Consent Agenda being excessive; the work being done by the Community groups and how much longer those groups will need to work; a thank you trom the Irondale Incorporation group for the Board meeting with them last Friday; the need for subdivisions to have the taxes paid up to date and the Treasurer's signature before fmal approval is given; an opinion supporting the Growth Management Hearings Board; the people listed on a mailing supporting Referendum 48; who does the population projections for the County and what criteria they use; the criteria for redistrict- ing in the County, and what can be done about a ditch line on private property when the adjacent property owners are suing each other. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner W ojt moved to delete item number I and to approve and adopt the balance of the items as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. The Board concurred that Item I be handled through the 1996 budget process. I. DELETE RESOLUTION NO._ re: In the Matter of Establishing a Pay Scale for the Prosecutor and Deputy Prosecutors 2. AGREEMENT re: Development of a Comprehensive Emergency Management Plan; Robert W. Hemline Page Z VOL 21 fAŒ 0 .11.8\..1 THE CONSENT AGENDA - Continued 3. AGREEMENT, Supplemental #1 re: Engineering Services; Extension of Time; County Road Project No. CRll 08, Chimacum Road; Pac-Tech, Inc. 4. AGREEMENT, Supplemental re: Engineering Services; Extension of Time; County Road Project No. CR1117, West Egg & I Road; Polaris Engineering 5. AGREEMENT re: Professional Dentistry Services; Health and Human Services Department, Olympic Peninsula Primary Care Dental Program; Jeffrey Henks, D.D.S. 6. THREE (3) AGREEMENTS re: Professional Services Through the Jefferson County Health & Human Services Department for; I) School Health, Birth to Three, Child Find and Student Assistance Services; Port Townsend School District; 2) Student Assistance Program; Olympic Educational Service District 114; and 3) Amendment to Extend Services Provided for the Student Assistance Program through the 1996 School Year; Michelle Sanchez 7. Final Subdivision Approval; Walker Short Plat, SUB95-0023; To Divide Five (5) Acres Into Two (2) Lots; Located at 6150 Cape George Road, Port Townsend; John and Toni Walker 8. Accept Recommendation to Approve Claim #C-16-95, $330.86; Damaged Wind- shield; Ronald E. Peterson 9. Request for Payment of Fourth Quarter Allocation, $8,738; Olympic Peninsula Gateway Visitor Center 10. Accept Resignation from Member of the Jefferson County Housing Authority; Ron Marlow, and Approve Advertisement of Vacant Position 11. Approval of Quilcene Community Center Grant Request; Installation of a Reader Board Sign; Accept Bid of$5,637.24; Rainbow Neon Sign Company 12. HEARING NOTICE re: Community Development Block Grant Application; Funding of Activities Sponsored by Clallam-Jefferson Community Action Council; Hearing Date Set for Monday, November 13, 1995 at 2:00 p.m. BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND PERMIT CENTER Hearing Examiner's Recommendation re: Appeal of Administrative Decision to Deny Three (3) Applications for Boundary Line Adjustment, SUB95- 0073, SUB95-0074 and SUB95-0075; Located West of Rhody Drive and North of N~ss' Corner; Jim Lindsay Representing Carl Johnson, Judith Johnson and Don and Mary Spigarelli: Associate Planner Jerry Smith reported that the Hearing Examiner upheld the decision of the Administrator to deny the boundary line adjustment. Commissioner Hinton stated that he reviewed all of the infonnation and agrees that this request is not consistent with the requirements for a boundary line adjustment. He then moved to adopt the Hearing Examiner's recommendation as presented. Commissioner Wojt seconded the motion which carried by a tmanimous vote. Page 3 21 Í"AG~ 0 1 '81"'"'1 VOL Plat Amendment Application, SUB95-0085; Enlarge Existing Lots 1 and 2 of Block 22 and Existing Lot 14 of Block 34 in Chalmers No.2, by Adding Adjacent Property from Vacated Hessian Garden Tracts, Located in Port Hadlock; Jim Lindsay Representing Don Spigarelli: This request, Jerry Smith reported is to alter Lots 1 and 2, Block 22 (both 2.1 acres in size) and Lot 14 of Block 34, all in the plat known as Chalmers No.2, by enlarging each of these lots with property from the vacated Hessian Garden Tracts. The right of way for Rhododendron Avenue is a dedicated right of way through the new Lot I. Staff recommends that Lots I and 2 be increased to 2.5 acres in size due to septic system regulations. Chairman Huntingford asked if this type of change is what is intended for the plat alter- ation process? Jerry Smith reported that this application does fall within the realm of the plat alteration process. Jim Lindsay, 120 West Dayton Suite 209, Edmonds, asked that the language from the State Department of Transportation (dated September 13, 1995) regarding access to the State Highway be included in condition number I. He noted that he doesn't have a problem with changing the size of the lots, but he questioned the staff interpretation of the County's Critical Area Ordinance. He asked that the condition (Condition #16) be changed to the wording in the ordinance that requires that the project proponent meet the best management practices for sewage disposal. Commissioner Hinton asked why the lot size issue wasn't addressed before this was brought before the Board? Jerry Smith reported that this matter will come before the Board again in final form and the Mylar can be changed during this process to make the lot size change. There is a combination of residential and commercial uses on this site. Mr. Lindsay has a pre-application conference scheduled for subdivision of the balance of the property in this area. Chairman Huntingford asked what happens to the lot with the unvacated street on it? Jerry Smith reported that a vacation application will be coming through the process. Commissioner W ojt stated that he doesn't feel that well head protection is being addressed in this plat alteration. He feels that dividing this property, which includes the water well for the Tri Area, through this plat alteration process may not provide adequate protection for this area. Commissioner Hinton stated that the property in this plat alteration is subject to the BMP's for well head protection areas. Commissioner Wojt asked if this plat alteration is a way of getting arOlmd the subdivision regulations and the protection they provide? Jerry Smith reported that this process is allowed and does provide for review and protection of well head areas. He asked about the access to Lot 14 from Charles Street? Mr. Lindsay reported that there is more than one access to Lot 14 and the Charles Street access is open and has not been changed. Commissioner Hinton moved to adopt the findings, conclusions and recommendation as presented with the change in condition I to include the language in the DOT's letter and to change the size of Lots 1 and to 2.5 acres. Chairman Huntingford seconded the motion Page 4 VOL 21 rAr,~ 0 1_tSD and called for a vote on the motion. Chainnan Huntingford and Commissioner Hinton voted for the motion. Commissioner W ojt abstained from voting. The motion carried. PUBLIC WORKS DEPARTMENT Warren Steurer, Facilities Manager re: Possible Lease of Bayshore Motel: Parks, Recreation, and Facilities Manager Warren Steurer reported that he has been working with the Prosecuting Attorney to develop a lease agreement for the Bayshore Motel. He asked if the Board wants him to proceed with the process to lease the motel? Commissioner W ojt asked who is responsible for the major capital improvements for the building, under this lease agreement? Warren Steurer reported the County would be responsible. Commissioner Hinton asked if there are any major improvements needed to the building right now? Warren Steurer answered that he and a building inspector inspected the building last week and they found no major problems. The hearing notice on the intent to lease will be prepared for the Board's approval tomorrow. The Board then interviewed the following persons interested in Serving on the Planning Commission representing District 3 - Gary Phillips, Dick Broders, and David Udell. Dr. Sydney Schneid man, Emergency Services Council re: Advanced Life Support (ALS) Services for Jefferson County: Dr. Sydney Schneidman, Medical Program Director for Jefferson County Emergency Medical Services (EMS) Council reviewed the three alternatives proposed to fund Advance Life Support services in the County. The Advance Life Support subcommittee of the EMS Council developed these suggestions and they have been accepted and endorsed by the EMS Council, the County Fire Chiefs organization, and the County Fire Commissioners and Secretaries organization. The proposal is to provide paramedic services to all areas of Jefferson County. There are only basic life support services available outside the City of Port Townsend currently. The Committee looked at why ALS is needed in the County. He then reviewed the report which analyses the data from all the emergency runs in the County. ALS is needed on approximately 25% of all the emergency runs within the County. This is consistent with figures from all around the State. They are proposing that 8 to 10 paramedics be hired from a pool of paramedics who work in high call volume areas. Paramedics from the pool would be scheduled to work specific shifts in the County. These paramedics would work out of a site at Center/SR 104 intersection. Two alternative temporary sites would be the Chimacum and Port Ludlow fire halls. The paramedics would respond to calls at the same time that all emergency services respond. If the paramedic isn't needed they will be released to go to other calls. Ben Andrews, Chainnan of the EMS Council, then reviewed the funding alternatives for ALS services. One alterative is modeled after a program used on Bainbridge Island. Page 5 21 rAfJ~ o 1.183 'lot - Bainbridge Island hires paramedics rrom Seattle's Medic One program. The start up costs for such an ALS program range rrom $183,000 to $231,000 per year which includes the paramedics, vehicles, fuel, and other hard equipment. Some of the costs would be one time equipment costs. The funding alternatives are: I) Request funding rrom the County's general fund, 2) County wide EMS levy, and 3) Contract with a private ALS provider. There are pros and cons to all three funding options. Commissioner Hinton asked if the City paramedics have enough calls to keep their skills proficient? Dr. Schneidman reported that they have just enough calls to keep proficient each year. One of the paramedics does work in a pool in the Tacoma area also. Joanne Clyde, Jefferson General Hospital, reported that there is a lot of support on the Re- gional Council for Jefferson County to do an ALS program. The discussion turned to the best place to locate an ALS facility for service to all areas of the County. Mr. Andrews asked if the County could help in locating a site, on a County owned parcel, that would be more centrally located. Dr. Schneidman reported that the Fire Districts want to continue to transport their own patients. The collection rate for transport services is about 60% county-wide. People have insurance to cover this type of service. There would be some revenue generated rrom this servIce. Assessor Jack Westennan explained that an EMS levy is applied to the whole County, which is not the case with all of the Fire District's because the whole County isn't covered by the Fire Districts. Dr. Schneidman explained that the City of Port Townsend doesn't have a complete ALS system because they only have three paramedics, which means that they can't provide 24 hour a day, 7 day a week service. They reaIIy need five paramedics to provide full time ALS services. Part of this proposal is to make the City's ALS service complete, as the services would be in the rest of the County. Jomme Clyde stated that the perception of many of the County's residents is that a paramedic will answer a call. This isn't the case in most of the County's Fire Districts. Dr. Schneidman asked that the Board think about the funding options presented for this program and then make a recommendation to the EMS Council on the alternative the County feels is the best. Discussion re: Funding Proposal for Bergita House: Jean Rough, Director of Bergita House, reported that they are asking for $2,500 in funding rrom the County. They have asked for local funding before, but have never been successful. Their funding Page 6 VOL 21 rAG~ O { 'Qn " .t,.",../· '.... now comes from grants and private donations. It is hard to get grant funding without County support. Chainnan Huntingford asked if the services provided at Bergita House could be tied to programs in the Health Department or the Juvenile Court, if funding was provided from the County? Jean Rough reported that they work with the Juvenile Diversion program. Bergita House works with children exclusively and contract with Head Start through the Clallam Jefferson Community Action Council. They have not received any funding for this contract, however, from CAC. They don't get State funding because many times the State requires that a child be labeled "at risk" and require that records be kept on the children. They feel these actions are contrary to what Bergita House is trying to do. Chainnan Huntingford asked how much the City is contributing to Bergita House? Luane Boice reported that they requested funding from the City, but haven't heard anything from them yet. David Goldsmith asked what the demographics are for the children they serve? Jean Rough reported that they served 58 children last year ranging in age from 3 to 8. There is about an equal number of boys and girls. Most of the children come from Port Townsend, because that is where the house is located, but they also served children in Chimacum, Hadlock, Brinnon, Quilcene, etc. Commissioner Hinton noted that when public funds are used, an audit trail is needed. Jean Rough explained that records are kept on file when the children come to Bergita House, how long they are there, and who works with them, but they don't keep written records about the children. They could provide a quarterly report of how the services are pro- vided. There are specific programs offered through Bergita House that the funding could be identified with, such as a parenting support group or the intern program. The Board concurred that they will be reviewing this request during the budget process and will give them an answer as soon as possible. The Board then continued interviewing persons interested in serving on the Planning Commission representing District 3 Position - Mary O'Connor. The meeting was recessed at the end of the scheduled business and reconvened on Tuesday afternoon. Chainnan Huntingford and Commissioner Hinton were both present. AGREEMENT, Supplement re: Addition of Developmental Disabilities Program Coordinator Position; UFCW #1001: Commissioner Hinton moved to approve the supplement to the agreement with UFCW #1001 to add the position of Developmental Disabilities Program Coordinator to the labor agreement. Chainnan Huntingford seconded the motion which carried by a unanimous vote. Page 7 'fot 21 rACÇ O ~ t92, .j Hearing Notice: Intent to Lease; Bayshore Motel, Brinnon: Commissioner Hinton moved to approve the hearing notice for the intent to lease the Bayshore Motel. Chairman Huntingford seconded the motion which carried by a unanimous vote. The hearing was set for November 20, 1995 at 11: 15 a.m. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS .. .;.' . . ~ '"' . .. ~ ,,~" '''-, · SO" to ";d/ ~~~/ !lJJ,~ Lorna Delaney, CMC Clerk of the Board . .... iF .. ... . Page 8 \'1)1... 21 ~$f,' 0119:::