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HomeMy WebLinkAboutM121895 JEFFERSON COUNTY BOARD OF COMMISSIONERS District No.1 Commissioner: District No.1 Commissioner: District No.3 Commissioner: Clerk of the Board: Director of Public Services: Deputy Director of Public Services: Robert Hinton, Member Glen Huntingford, Cbainnan Richard Wojt, Member Lorna L. Delaney Gary A. Rowe David R. Goldsmith MINUTES WEEK OF DECEMBER 18, 1995 The meeting was called to order by Chairman Glen Huntingford in the presence of Commissioner Robert Hinton and Commissioner Richard W ojt. Prioritization of Projects Within Jefferson County For Washington Community Economic Revitalization Team (W A-CERT) Assistance; Port Townsend Transient Marina: Deputy Director of Public Services David Goldsmith explained that the W A-CERT program is a consortium of funding mechanisms to assist economically depressed timber dependent communities. Funding is available for projects that will effect the long term economic well-being of an area, add diversity to the economy, involve local commitment and directly effect displaced timber workers. There are six projects in Jefferson County. The County Commissioners have prioritized them as follows: 1) the Quilcene Community Well, 2) the Port of Port Townsend Enhanced Haulout, 3) the Magnet Center, 4) Parks Improvement (an Americorp Project), 5) the Quilcene Community Center and Park, and 6) the Port Townsend Marina 2002. Mark Beaufait stated that Port Townsend Marina 2002 is a non-profit organization that is promoting a visitor marina in downtown Port Townsend. They feel that a marina will improve business in the downtown area and increase the existing boat repair business. The next step in planning is a formal feasibility study. The proponents stated that they feel the City is in favor of the project. They asked the Board to draft a letter of support that will be sent to the State in March with the grant application for the feasibility study. Chairman Huntingford asked if endorsing the PTM2002 project would effect the funding for the other community projects in the County? David Goldsmith stated that ifW A-CERT funds become limited in the future, the highest ranking projects would receive funding. Commissioner Hinton moved to endorse the feasibility study for Port Townsend Marina 2002 and to adopt RESOLUTION NO. 121-95, prioritizing projects within Jefferson County for W A-CERT assistance. Commissioner W ojt seconded the motion which carried by a unanimous vote. Page 1 ZSCJ O· ~~~4"IG ..~ Commissioners' Meeting Minutes: Week of December 18, 1995 ................................... Application for Assistance from the Veterans Relief Fund: Commissioner Hinton moved to approve the application for Veterans Relief Funds submitted by the Jefferson County Service Officers Association in the amount of $10.00 for non-profit corporation status filing fees. Commissioner W ojt seconded the motion which carried by a unanimous vote. APPROVAL OF THE MINUTES: Commissioner W ojt moved to approve the Minutes of the November 27, December 4, and December 11, 1995 meetings as submitted. Commissioner Hinton seconded the motion which carried by a unanimous vote. Public Services Briefing: After a brief discussion, the Board concurred that the adoption of the 1996 Budget be scheduled ontheir agenda for Wednesday, December 20 at 11 :00 a.m. in the Commissioners Chambers. Public Services Director Gat)' Rowe reported on the meeting with the Governor in Olympia regarding GMA. There was a discussion about possible mediation with the City of Port Townsend on critical issues such as population and water outside urban areas. He also stated that the Prosecutor's Office will not be redrafting the Water Resources Council Charter because they feel that the remaining members of the Council prefer to sign it as is. The Board agreed that Gary Rowe should prepare a letter to the Water Resources Council to inform them that the County will not sign the charter, but would like to have staff participate by attending meetings. Gary Rowe reported that a building permit on Marrowstone Island was denied last week because of a lack of potable water. He explained that the determination was made after conferring with the Department of Ecology. Environmental Health Director Larry Fay will have the background information on the Board's agenda in January. Chairman Huntingford suggested that a Marrowstone Community meeting with the County and the Department of Ecology be scheduled after the new year. PUBLIC COMMENT PERIOD: Comments were made on the following: the Marrowstone Island water situation; the designation of the Department of Ecology that Marrowstone Island is a sole source aquifer and correspondence regarding their recommendation that no more wells be drilled on the island; the process for community input on the BMP's on saltwater intrusion; the subdivision moratorium; the cost for implementing E911; and the Forest Drive property acquisition. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner W ojt moved to delete # 1 0 and pass the balance of the Consent Agenda. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. Final Subdivision Plat Approval; East Ridge Short Subdivision, #SUB94-0015; 9.49 Acres into Four (4) Residential Lots; Oak Bay Road; Craig Smith, Applicant 2. Approval of Organizational Chart; Auditor's Office Page 2 tOt 21" fAG~ 01353 Commissioners' Meeting Minutes: Week of December 18, 1995 ................................... 3. HEARING NOTICE re: Intent to Change Private Road Name; Harmony Lane; Hearing Set for Tuesday, January 2, 1996 at 11: 15 a.m. 4. CONTRACT re: Emergency Bank Protection on the Quinault River to Protect South Shore Road; Arris Kollman Trucking, Inc. 5. CDBG GRANT 1-96-745-047 re: Housing, Emergency Assistance, Nutrition and Linkages Categories Services to Low Income Persons within Clallam and Jefferson Counties; Clallam-Jefferson Community Action Council 6. LEASE re: Sixty-Four Square Feet in the Auditor's Office for Photo Copier; Charter Title Corporation, Jefferson Title Company and Land Title Company 7. Final Subdivision Approval and Adoption of Findings and Conclusions re: Glenview Short Plat, SPA94-0004, Four (4) Lot Short Subdivision; Off Coyle Road on the Bolton Peninsula; Glenn Gustavson, Applicant 8. MEMORANDUM OF ADMINISTRATIVE SETTLEMENT re: Right of Way Acquisition of Forest Drive, CP1208; Granville Brain and Rosalie L. Egan 9. Letter to Jefferson County Retirees re: Excess Premiums and Prescription Reimbursements 10. Delete: Approval of Organizational Chart; Public Works Department BUSINESS FROM COUNTY DEPARTMENTS: Planning Commission's Recommendation to Approve the Accessory Dwelling Units Revision #3a Amendment to the Zoning Code Ordinance: Senior Planner Roger Blaylock explained that the Planning Commission made a recommendation for the Board to approve the language in this amendment to the zoning code. They feel that this revision would mainly apply in emergency family situations or with caretakers. The Prosecuting Attorney has concerns that the ordinance could be abused and permanent dwellings could be created. After a brief discussion on how abuse of the ordinance could be discovered, Commissioner Hinton moved to approve ORDINANCE NO. 21-1218-95, adopting the accessory dwelling units revision #3a amendment to the Zoning Code Ordinance. Commissioner W ojt seconded the motion which carried by a unanimous vote. Larry Fay re: Development of Best Management Practices (BMPs); Critical Aquifer Recharge Areas Ordinance No. 14-0626-95; Areas Designated as Vulnerable to Saltwater Intrusion: Environmental Health Director Larry Fay updated the Board on the development of Best Management Practices for onsite sewage system standards and seawater intrusion in critical areas. The original goal was to have the BMPs available for final adoption by January 1, 1996. The draft BMPs on saltwater intrusion have been forwarded to the Planning Commission for review. The BMPs regarding onsite sewage systems are also in draft form. He expects that public hearings will be held in January and the BMPs will be ready for adoption in February. Page 3 VOl 21 UG£ 01354 Commissioners' Meeting Minutes: Week of December 18, 1995 ................................... Lany Fay stated that they have been working with well drillers and pump installers and have drafted well drilling procedures in the form of a guidance document. In addition, they are developing methodology for the following: · gathering basic information on all new wells · identifying vulnerable areas · sampling and resampling · assessing existing data to see if there are areas that need to be designated as "susceptible" Reappointment to the Civil Service Commission: Commissioner W ojt moved to reappoint Rothwell Mason to a six year term on the Civil Service Commission that will expire on November 1, 2001. In the absence of Commissioner Hinton, Chairman Huntingford seconded the motion which carried by a unanimous vote. HEARING re: Application for Franchise; Effluent Line; Hiller Drive and Oak Bay Road; Thomas Graham, Applicant: Public Works' Technician IV Robert Henderson explained that the reason for this application is to improve a failing septic system by installing a new drainfield. Thomas Graham is requesting to run a 125 foot effluent line along Hiller Drive and across Oak Bay Road to the new draÎnfield site. The Public Works Department requires the applicant to have a standard construction bond and a maintenance bond. They are recommending approval of the application for franchise. Chairman Huntingford opened the public hearing. Hearing no comments, he closed the hearing. Commissioner Wojt moved to approve the application for franchise for an effluent line for Thomas Graham. In the absence of Commissioner Hinton, Chairman Huntingford seconded the motion which carried by a unanimous vote. AGREEMENT re: Rental of 331 Fremont Avenue, Quilcene, Month to Month: Michael Shahda: Public Works Director Klara Fabry explained that in the original purchase agreement for the Shahda property in Quilcene a monthly rental amount for 331 Fremont Avenue was quoted. On November 6, 1995, the Board of Commissioners moved to amend that amount. After a brief discussion, Commissioner W ojt moved to rescind the November 6 amendment and to approve the original purchase agreement with the rental amount as quoted. Commissioner Hinton seconded the motion which carried by a unanimous vote. Vacation of Harry Street; Ocean Grove Estates; Ocean Grove Lot Owners Association, Applicant: Administrative Secretary Terry Duffreported that this road vacation went through the Hearing Examiner process in December, 1994. There were two conditions that needed to be met within 12 months in order for the vacation to be approved: 1) the fees had to be paid, and 2) the easement recorded. The fees have been paid; but the easement has not been recorded yet. The applicant assured the Public Works Department that it would be recorded this week. Commissioner Hinton moved to approve RESOLUTION NO. 122- 95 regarding the vacation ofHany Street, subject to the Hearing Examiner's conditions, and to allow the appellant an additional 30 days to have the easement recorded. Commissioner W ojt seconded the motion which carried by a unanimous vote. Page 4 VOl 21 ~ fAGF o ·1355 Commissioners' Meeting Minutes: Week of December 18, 1995 ................................... Bob Minty and R.W. Hamlin re: Update on the Jefferson County Emergency Plan; Board of Commissioners' Roles and Responsibilities During a Disaster: Emergency Management Consultant R W. Hamlin presented the Board with a copy of the "Jefferson County Emergency Management Organization." He explained that there are five sections with clearly defmed responsibilities: 1) Operations: direct response such as the Sheriff's Office, Fire Departments, and the Public Works Department 2) Planning: information management people who run the Emergency Operations Center 3) Logistics: purchasing, supply, warehouse, movement and transportation 4) Finance: responsible for the fiscal management of the organization 5) Assistance: individual assistance to families such as The Red Cross The term ''unified command" means that the people in charge may be different for each type of disaster and some sections may not be involved. The plan is expandable based on nature and scope. More than one person could be in charge. For a major emergency, a fully expanded version would be put into action. There are certain responsibilities of the Elected Officials that are defmed by law. The plan does not tell the Elected Officials how to do these tasks, it is up to them to develop their own procedures. It is the Board of Commissioners' responsibility to be the link between the public and the operations. In addition, there are quasi judicial entities such as Fire Districts who have mutual aid agreements to work with the County in emergency situations. I.,ast week the Emergency Operations Center was activated for the wind storm alert. There were five people present to monitor the events. R W. Hamlin stated that it was good practice for a major emergency. They discovered a few changes in procedures that need to be made. He added that a community outreach program educating and encouraging families to make their own emergency preparedness plan is essential. They will finalize the Jefferson County Emergency Plan, have it reviewed by the Prosecuting Attorney, and present it in a package to the Board in January. HEARING re: Budget Appropriations and Extensions for Various County Funds: 911 Coordinator Jim Meyers was present to explain about the $165,000 extension. He stated that in the 1995 budget this expense line was underbudgeted. He added that these expenses have been reimbursed by the State. Chairman Huntingford opened the public hearing. Lester Leahy complemented the Commissioners on their ability to maintain the budget without controversy. The Chairman closed the public hearing. Commissioner W ojt moved to approve RESOLUTION NO. 123-95 regarding the budget extensions for various County funds. Commissioner Hinton seconded the motion which carried by unanimous vote. Page 5 Dick Pryne and Chuck McConnell, Council of Ludlow Owners Association (CLOA) re: Port Ludlow GMA Status: Chuck McConnell and Dick Pryne stated that CLOA represents 14 homeowners' associations in Port Ludlow; and that they were actively involved in the development of the Port Ludlow 20 Year Plan. They continue to support it. Since the recent decision to give Port Ludlow a "rural" designation under GMA, building in the area has stopped. CLOA favored the original "urban growth area" designation that was VOl " 21 ~Ar,~ 01356 Commissioners' Meeting Minutes: Week of December 18, 1995 ................................... overturned by the Western Growth Management Hearings Board. They would like the Board to consider the "fully contained community" designation because they do not feel that a "master plan resort" designation is appropriate. The area is mostly residential and there are not many transient residents, nor does the community have the number of rentals that are required for the resort designation. In closing, they stressed that CLOA is interested in continued growth in a managed way and encouraged the Board to support the 20 Year Plan as a guide for future development in Port Ludlow. Exit Conference with the State Auditor: Kitty Davy from the State Auditor's office asked that this agenda item be canceled and rescheduled at a future date. Non-Represented EmplQyees Salaries: Deputy Director of Public Services David Goldsmith explained that he and the Clerk of the Board have done extensive research in the last few months on several options for assessing non-represented employee's salaries. They have developed a step and grade system that is defined by employee's responsibilities. The new system puts these employees in the market range for their job classification. Another option is to give all the non-represented employees a straight cost of living increase of 2 WYo, although this would not address the inequities of three positions that are currently paid below market range. Budget Manager Gary Rowe stated that if the Board chooses to adopt the new step and grade system, it will cost the County $61,000 more in salaries. in 1996. They also discussed salaries for the County Commissioners' staff, who are also exempt employees. After a lengthy discussion, Gary Rowe reiterated that there were three options: 1) to implement the new grade and step system, 2) to do a cost of living adjustment for the majority of the non-represented employees and bring the three employees up to market value, and 3) to set the non-represented employees salaries without any justification. The Board agreed that they want to select an option that is predictable to the employees. Chainnan Huntingford stated that he preferred option #2, adjusting the salaries of the three non-represented employees who are below market range and giving the other non- represented employees a cost of living raise. Commissioner W ojt stated that he preferred option # 1, implementing the proposed grade and step system. Commissioner Hinton moved to approve the step and grade system, which will bring the three non-represented employees up to market value, to give the planners on the list a COLA only, and to include a salary adjustment for Board of Commissioners' staff. Commissioner W ojt seconded the motion. Chairman Huntingford called for the vote. Commissioner W ojt and Commissioner Hinton voted for the motion. Chairman Huntingford voted against the motion. The motion carried. The meeting was recessed at the conclusion of the scheduled business on Monday and reconvened with all three Board members present at 10:00 a.m. Tuesday for a Flood Board workshop. Adoption of the Jefferson County Organizational Chart: Auditor's Office Accountant Mary Baldridge presented the Board with an organizational chart that she would like to include in the Jefferson County Financial Perspective that will be released this week. Commissioner Wojt moved to adopt the Jefferson County Organizational Chart as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. Page 6 VOL 21 ~A[;! 01357 Commissioners' Meeting Minutes: Week of December 18, 1995 ................................... The Board then met with Planning staff at a workshop regarding the economic development and housing elements of the Comprehensive Plan. The meeting was recessed at the conclusion of the scheduled business on Tuesday and reconvened on Wednesday morning at 11 :00 a.m. with all three Board members present. Adoption of The 1996 Budget: Budget Director Gary Rowe reviewed the budget goals and objectives for 1996 that were established by resolution earlier in the year. He stated that the 1996 budget meets the majority of these goals, which includes a 6% increase over the 1995 budget. There was a discussion about staffmg objectives that are expected to be met by 1998. The adoption of this budget does not begin to address any changes to meet this objective. The other issue that has not been addressed is Law & Justice funding priorities, although the Law & Justice Departments will be meeting in the flfst week in January to develop ways to meet their objectives. Gary Rowe presented the Board with a resolution to adopt the 1996 budget and a letter from the Board directing Assessor J ack Westerman to set the levies based on the budget figures. He included a summary of expenditures for each Department in the General Fund and a summary of revenues for the General Fund. He added that there are a few minor adjustments, otherwise itis a bottom line balanced budget. There was a discussion regarding the step and grade system for the non-represented employees. Commissioner Hinton proposed that Gary Rowe recompute the salary figures to hold the line on the non-represented employees salaries for 1996, except for the three employees that are below the market range for their classifications and the Board of Commissioners' staff. Later in the day: Gary Rowe returned with a comparison of the salary figures for the non- represented employees. These figures showed increases for the three employees that are below market range. The administrative managers would also receive a salary increase if the current step system remains in place. Commissioner Hinton moved to rescind the motion regarding non-represented employees salaries from Monday, December 18 (see above). Commissioner Wojt seconded the motion. Chairman Huntingford and Commissioner Hinton voted for the motion. Commissioner W ojt voted against the motion. The motion carried. Commissioner Hinton then moved to adopt the salaries and to implement the new grade and step system for non-represented employees in 1996, with no increase in salaries until 1997 except in the case of the three employees below market range and the Commissioners' staff. Chairman Huntingford seconded the motion. Chairman Huntingford and Commissioner Hinton voted for the motion. Commissioner W ojt voted against the motion. The motion carried. Gary Rowe recommended that the Board approve the budget subject to a few minor changes in line items that would not effect the bottom line. Commissioner W ojt moved to approve Page 7 VOL 21 rAGe" n 1:)58 Commissioners' Meeting Minutes: Week of December 18, 1995 ................................... RESOLUTION NO. 124-95 the 1996 budget, as amended, and the letter from the Board directing Assessor Jack Westerman to set the levies based on the budget figures. Commissioner Hinton seconded the motion, which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ..:.1'_ . . " .. ~ e .. . >io.J ., . .J .. . . .....-<.. ~,)O'l \,~\ , ATTEST: oI~ Jw?~ Lorna L. Delaney, Clerk of the Board Page 8 VOL 21 ~AL' n '-~59