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HomeMy WebLinkAboutM020794 MINUTES WEEK OF FEBRUARY 7, 1994 The meeting was called to order by Chairman Robert Hinton. Commissioner Glen Huntingford and Commissioner Richard Wojt were both present. COMMISSIONERS' BRIEFING SESSION Frank Gifford. Architectural Proiects Mana2er re: Commissioners Office Space: Frank Gifford presented proposals with estimated costs for moving the Juvenile Services offices up to the offices presently occupied by the Planning Department, moving the Commissioners office to the spaces currently occupied by the Juvenile Services Department and then revising the current Board offices to give the Assessor's Office more room. If the Board approves going ahead with this project, Frank Gifford reported that someone from his staff will work with each department to design the spaces to suit the department needs. The Board concurred that Frank Gifford proceed with this project. Request from the Economic Development Council re: Representative to Participate on the Selection Committee for the EDC Executive Director: Chairman Hinton volunteered to serve on the Selection Committee for the EDC Executive Director. The Board then interviewed Diana Frantz who expressed interested in serving on the Library District Board of Trustees. PUBLIC COMMENT PERIOD: A complaint was made regarding the Planning Department's implementation of the Interim Urban Growth Area Ordinance and how that has impacted a subdivision application. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete items 3 and 9 and then approve and adopt the balance of the items as presented on the consent agenda. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. PUBLIC NOTICE re: Intention to Renew Lease of County Property; Property located near Jefferson County Transfer Station; For the Purposes of a Firing Range Facility 2. AGREEMENT re: Temporary Help in the Public Works Department; Lonny Kvinsland 3. DELETE AGREEMENT, Supplemental re: Chimacum Road Improvement Project #CR0953; Acquisition of Right-of- way; State Department of Transportation . VOL 20 rAG~ 230 Commissioners' Meeting Minutes: Week of February 7, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Consent Agenda - continued: 4. AGREEMENT re: Consultant Services for CR01097 and CR01098; Analyze bridge deck capacities, design bridge rail attachments and prepare plans and special provisions for guardrail retrofitting; Sargent Engineers, Inc. 5. Purchase Requisition re: Two (2) New 3/4 Ton, Regular Cab, 4x4 1994 Chevrolet Pickups; State Department of General Administration 6. Purchase Requisition re: Two (2) New 1994 Chevrolet Caprice Four (4) Door Sedans; State Department of General Administration 7. RESOLUTION NO. 14A-94 re: Changing the Name of a Private Road; Marina View Drive and Harbor Drive to Heron Road 8. RESOLUTION NO. 15A-94 re: Changing the Name of a Private Road; Marina View Drive to Gull Drive 9. DELETE RESOLUTION NO. _ re: Water Main Franchise; Black Point Road; Sam Boling, Applicant 10. 1994 Dance License; Old Alcohol Plant Lodge, Port Hadlock 11. RESOLUTION NO. 16-94 re: Establishing the L1rry Scott Memorial Park Advisory Committee 12. CONTRACT re: Professional Services; Vocational Rehabilitation Services for the Developmentally Disabled; State Department of Social and Health Services 13. RESOLUTION NO. 17-94 re: Increase in the Rate of Pay for Precinct Election Officers and Pre- Inspection Board Workers (RCW 29.45.120) 14. AGREEMENT re: Authorized Organization to Set Forth Conditions for the Dispersal of Funds from the Jefferson County Veterans Assistance Fund for Honorably Discharged, Indigent Veterans; Jefferson County Veterans Service Officers Association 15. AGREEMENT re: Community Service Grant Funding for 1994; For the Brinnon Senior Center Programs; Brinnon Senior Organization 16. AGREEMENT re: Planning Clerk Services; L1urnene Frey 17. Request for Payment; 1994 Allocation from the Community Services Fund $7,667.00; Economic Development Council of Jefferson County 18. Accept Resignation and Approve Advertising for Replacement; Shoreline Commission; Lowell Bogart 19. QUIT CLAIM DEED; Transfer of Ownership of Ness's Corner Road, Oak Bay Road and Flagler Road (SRl16); State Department of Transportation 20. QUIT CLAIM DEED; Transfer of Ownership of Rhody Drive, Beaver Valley Road, and Airport Cutoff Road (SR119); State Department of Transportation 21. Accept Proposal; To Provide Total Quality Management Consulting and Training Services; Advanced Performance Solutions, Inc. Growth Mana2ement Updates and Meetin2s: After discussion with Public Works Director Gary Rowe: 1) Commissioner Wojt moved to set 9:30 a.m. on the regular meeting agenda for a weekly update on the work being done on Growth Management. 2) The Board concurred that Planning staff arrange a time for regular monthly meetings with the Chairman of the community planning committees, the Planning Commission Chairman and/or Vice Chairman, and the Board. This would be a time to update and coordinate with the Planning Committees. 3) The Board then directed that the Port Ludlow and Tri Area planning committees be notified to submit a list of names for the Board's consideration in appointing a representative from each IUGA to serve on the GMA Steering Committee. Appointment to the Library District Board of Trustees: Commissioner Huntingford moved to appoint Patience Rogge to an unexpired term (ending April 1, 1995) on the Library District Board of Trustees. Commissioner Wojt seconded the motion which carried by a unanimous vote. VOL 20 Í'A(~ 231 Commissioners' Meeting Minutes: Week of February 7, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Preliminary Plat #LP02-93 "Hadlock 37"; Lon2 Subdivision of Seven (7) Sin2le Familv Residential Lots; Daniel F. Sloan. Proponent: Associate Planner Jerry Smith reported that the Planning Department staff proceeded with the administrative review of this plat, and presented their findings and conclusions which indicate that the plat has met the provisions of the Subdivision Ordinance. The Planning Department recommends that the Board approve this preliminary long plat of 37 acres into 7 lots. The site is located approximately 1 1/2 miles south of where Oak Bay Road and Old Oak Bay Road intersect. The site slopes and the building sites are all on the upper portion of the property. There are wetlands on the lower portion of the site and the proponent is proposing to create an open space on the larger of the wetland areas, and create a buffer for the other wetland area. Chairman Hinton asked about the letter from an adjacent property owner about a dispute over a property line? Jerry Smith reported that a condition has been included that this be resolved before final plat approval is issued. Commissioner Wojt asked about the water for this plat, because all of the sites are on a community well except one? Mr. Sloan's representative explained that the water rights limitation is 5,000 gallons which is approximately enough to supply six lots. The Jefferson County PUD has been contacted and they will apply for the water rights. The seventh lot will not be developed until that water right application is accepted. The water system will be designed to PUD standards and will be turned over to them as a satellite system, in exchange for their making the water right application. Commissioner Huntingford moved to approve the preliminary plat #LP-02-93 as recommended with the conditions suggested. Commissioner Wojt seconded the motion which carried by a unanimous vote. Shoreline Commission Recommendation re: Shoreline Substantial Development Permit #SDP93-04; Development and Renovation of the Existin2 State Park Facility at Triton Cove; Washin2ton State Parks and Recreation Commission. Applicant: Associate Planner Jim Pearson reported that the Shoreline Commission has reviewed this permit for the renovation, remodeling and redevelopment of the existing State Park located just north of the Mason County line adjacent to Highway 101 at Triton Cove. The Shoreline Commission recommends approval of the permit with amended conditions. Originally this property was in private ownership with a boat launch on it. The property owners to the north of the site have a perpetual easement to use that area of the property. Condition #3 is to make it clear to those property owners that this easement is a condition of the Shoreline permit. Commissioner Wojt asked if this park will have attendants? John Purcell, representing Washington State Parks, reported that the park will not be manned by a full time Park Ranger, but during the camping season there will be a Campground Host at the park. During the high use times for the boat launch (shrimping season) there will be a Park Ranger to direct traffic. The Park may not be open all year due to budget constraints. Commissioner Wojt asked how the park will honor the easement for the adjacent property owners if the park is closed? Mr. Purcell answered that these property owners will have their own entrance into the park with a gate and their own key, and will be allowed to use the boat ramp if the Park is open or closed. Commissioner Wojt moved to approve the Shoreline Substantial Development Permit #SDP93-04 with the conditions as recommended by the Shoreline Commission. Commissioner Huntingford seconded the motion which carried by a unanimous vote. VOL 20 rAG~ 232 .. Commissioners' Meeting Minutes: Week of February 7, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Consideration and Adoption of Proposed Ordinance Amendin2 Section 5 of Ordinance No. 02-0110-94 (Jefferson County Interim Urban Growth Area Ordinance): Mter reviewing the revised wording for this proposed ordinance, Commissioner Huntingford moved to adopt and approve ORDINANCE NO. 03-0207-94 amending Ordinance No. 02-0110-94 as written. Commissioner Wojt seconded the motion which carried by a unanimous vote. PUBLIC WORKS DEPARTMENT BID OPENING re: Two (2) New or Used Pneumatic Rubber Tire Compactors: Earl Wells, Public Works Superintendent of Operations and Maintenance, opened and read the bids received as follows: Bidders Bid Totals: 1. Western Power and Equipment $71,498.56 Hamm GRW5 1994 with a $16,000 trade in. 2. Smith Tractor 91,099.97 Dynapac Model CP 14 with a $8,500 trade in. 3. Ingersoll Rand 87,847.58 PT125R Model with a $10,000 trade in. 4. Clyde West 79,227.30 Hyster Model 530A with a $15,000 trade in. 5. Salhberg Equipment 72,872.70 Ferguson SP912 Model with a $17,000 trade in. 6. N.e. Machinery 83,816.72 PS 130 Cat Model with a trade in of $12,000. Commissioner Wojt moved to have the Public Works Department review the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Ellen Epstein re: Mental Health Services: Ellen Epstein came before the Board to discuss her concerns about the quality and accessibility of mental health services for the counties involved in the Regional Support Network (Clallam, Jefferson and Kitsap.) She explained that she feels that multiple providers should play a part in this, but that is not the case in this RSN. She then reviewed the problems she has seen with the way mental health services are provided in Kitsap and Clallam Counties. She asked that each of the Commissioners speak up about this at the RSN meetings, and direct that research be done on the possibility of having multiple providers. Chairman Hinton stated that he feels these problems should be discussed by all of the Commissioners on the RSN Board. Commissioner Wojt suggested that this be put on the RSN Board's agenda for their next meeting. Ellen Epstein suggested that she come to the next RSN Executive Board meeting and discuss her issues. She asked if the Commissioners would support her suggestion that the RSN Advisory Board do a study on these issues? The Board agreed that they support this being discussed by the RSN Executive Board. Assessor Jack Westerman. Community Services Director David Goldsmith and Prosecutin2 Attorney Mark Huth re: Open Space: Assessor Jack Westerman reviewed and explained the Public Benefit Rating System and the Open Space Tax program with some suggestions for changes to improve these programs. VOL 20 rAr~ 233 Commissioners' Meeting Minutes: Week of February 7, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Board recessed their meeting at the end of the scheduled business and reconvened on Tuesday morning. All three Board members were present. Port Ludlow Chamber of Commerce re: Discussion of a Proposed Jefferson County Visitor and Convention Bureau: Chairman Hinton asked if anyone would be present from the Quilcene Chamber of Commerce? Adean Hawkins, Port Ludlow Chamber of Commerce, stated that they left phone messages for the Quilcene Chamber, but have not heard from anyone. She then read a letter from the Port Ludlow Chamber (see attached) indicating that they would like to see a County organization set up to distribute Hotel/Motel tax funds. The Olympic Gateway Visitors Center Board of Directors met yesterday and support the creation of a County organization by expanding their Board of Directors to include representatives from Quilcene and the West End. Candace Steed, representing the West Jefferson County Tourism Committee, reported that they support the creation of a County organization. Bob Huelsdonk added that there has been continuing dissatisfaction with the makeup of the Tourism Coordinating Committee (TCC). Joy Goodrich then read a letter from the Port Hadlock Chamber of Commerce (see attached) which indicated their support of the creation of a County organization that would operate outside the City of Port Townsend for the disbursement of the County's Hotel/Motel taxes. Chairman Hinton asked if any discussion had been held regarding the representation of a new County organization? Adean Hawkins reported that they had discussed this yesterday and felt that three people from each Chamber would be on the Board. Commissioner Huntingford asked how this organization would work with the City? Joy Goodrich reported that they would be willing to work with the City. Commissioner Wojt stated that the idea behind the TCC was to have all of the organizations work toward a common goal. He noted that the County organizations have done rather well in the amounts of funding they have received from the TCC. Bob Huelsdonk asked how the money from the Hotel/Motel Tax is divided between the City and the County. Commissioner Wojt then explained the reason that the TCC was established and how the funds are distributed from the County's Hotel/Motel Tax Fund. Commissioner Wojt explained that there has also been a suggestion that the TCC makeup be reviewed and some changes be made. Bob Huelsdonk noted that there are a number of options to explore with this funding. He then explained how the Visitor and Convention Bureau in Clallam County works. The discussion continued regarding the TCC, the amount of money collected and distributed from the fund in the City and the County, the need for equal representation on the TCC from the County, and the way the funding requests have been handled by the TCC in the past. Commissioner Wojt recommended that the County and the City discuss restructuring the TCC Board membership and when and if that is done, letting the TCC operate for another year to see how it works. Commissioner Huntingford stated that his concern is that more representatives of the businesses that generate these taxes be on the TCC board. Chairman Hinton agreed that he feels that the businesses that generate the taxes should be represented on the TCC Board. Commissioner Huntingford asked the County groups seeking this split what they would plan to continue funding with the County's portion of the Hotel/Motel tax? Bob Huelsdonk stated that they would continue to fund the Visitors Center and then as many local area projects as possible. Sherrie Robison, Chairman of the TCC, asked if this issue could be taken to a general meeting of the TCC? Commissioner Huntingford asked that all of the Chambers of Commerce in the County develop and submit a proposal for how they will spend the funding. He also asked that the group submit a proposal for how the TCC representation could be changed to better accommodate the needs of the County groups. VOL 20 r~r·· 234 ... Commissioners' Meeting Minutes: Week of February 7, 1994 . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . Chairman Hinton asked if a TCC meeting has been scheduled? Sherrie Robison stated that she was waiting for direction from the Board before scheduling a meeting. Chairman Hinton advised that the Commissioners will set up a meeting with the City as soon as they receive the information requested of the County groups jo...disJ<.l.}ss the makeup of the TCC Board. ,-~~ . '-., />.~. Q "'.ff ", If:¡ . , it " MEETING 11~/ .. ., 0,' ¡ ~\¡, ~ .." r ·ß : ~.", ,...,~~~ .. or' JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: "'~. VO!. 20 r.W 235