Loading...
HomeMy WebLinkAboutM021494 u~ 'V" ~OÂ' ~~ MINUTES WEEK OF FEBRUARY 14, 1994 The meeting was called to order by Chairman Robert Hinton. Commissioner Glen Huntingford and Commissioner Richard Wojt were both present. APPROVAL OF THE MINUTES: Commissioner Wojt moved to approve the minutes of January 3, 1994 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Community Services Director David Goldsmith re: Update on Various Issues: David Goldsmith reported that currently there are employees who have supplemental insurance through Colonial Life Insurance. This company can offer a special tax program for this sup- plemental insurance payment as a benefit to employees. The Board concurred that the information needed for this program be provided through the Auditor's Office. The City's contribution to the Health Department was then reviewed. David Goldsmith reported that the Health Department needs to go through all the services provided to the City to make sure they comply with the RCW and identify the costs for each program. The funding through the contract will continue, but the additional funding for this year will be in a supplemental contract. The Board concurred that the Health Department be directed to proceed with providing the necessary information. David Goldsmith then presented proposed new wording for Section 4 of the JUGA Ordinance. He noted that this wording is intended to clarify Section 4 and the way that densities outside UGA's are determined. The IUGA ordinance was drafted with net density. He noted that this is an interim ordinance which will be replaced once the Comprehensive Plan is updated. The options such as clustering, etc. have not been developed yet. Commissioner Wojt moved to set a public hearing for this amendment to Section 4 of the JUGA Ordinance for February 28, 1994 at 2:00 p.m. Commissioner Huntingford seconded the motion which carried by a unanimous vote. GMA Update: David Goldsmith reported that this time has been set aside at each Commissioners meeting to update the Board on what is going on regarding compliance with the Growth Management Act. He noted the following: · The EIS for the Zoning Code will be issued today. When the Planning Commission work is done on it, it will be ready for public hearings. Requests for proposals for work on the Land Use and Rural Elements of the Com- prehensive Plan as well as the preparation of the Tri Area Community Plan will be sent today. Interviews for the two positions (GMA Project Manager and Current Planning Manager) in the Planning Department will be scheduled next week. . . VOL 20 fAC~ 251 Commissioners' Meeting Minutes: Week of February 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . · A memo was sent to both of the UGA committees asking that they submit a list of three names for the Board to consider for appointing a representative and an alternate to the Growth Management Steering Committee. Public Works Director, Gary Rowe, reported on the following: · The agreement with the consultant for the transportation element of the Comprehensive Plan is on the consent agenda for today. James Holland reported: · The revision of the draft Critical Areas Ordinance has been completed. He is hoping to have final legal review completed tomorrow. Once the legal review is done an addendum to the SEP A checklist will be issued. · A workshop with the BOCC has been scheduled for Tuesday February 22, 1994 to discuss Forest Resource lands. Once the Board reviews the issues and gives direction on the policy approaches to be taken, an ordinance will be drafted. The same process will be done for mineral lands. Commissioner Wojt asked if the draft CAO will go to SEPA review before the Board has a chance to review the final draft? James Holland reported that he anticipates that a SEPA checklist will be completed about the same time the Board receives the final draft for review. Mark Huth will be asked to review the changes to the ordinance and determine if he feels they are substantial enough to require another public hearing. Gary Rowe reported in response to a question from Chairman Hinton about the ordinance being developed by the Stormwater Advisory Committee, that a draft ordinance is being routed to staff for review and comment. Lesa Barnes reported on the work of the community planning committees. The Planning Commission has scheduled a meeting with the community planning committees on March 30, 1994 to discuss goals and plans. On the second Tuesday of each month in the afternoon, there will be meetings with the Planning staff, the Planning Commission and representatives of the Community Planning committees to discuss Growth Management. March 28, 1994 there will be a Planning Commission workshop sponsored by the DCD with adjacent County Planning Commis- sions. Chairman Hinton explained, after questions arose about Robin McClelland's report, that the Board did approve Option 3 of that report. Robin McClelland is updating the Blue Book to make it more useful for guidance to the Community Planning Committees. PUBLIC COMMENT PERIOD: A suggestion was made that when people wanting to develop their property meet with the Planning staff that they be advised of all the options available for their property including the density limitations. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to delete Items 8 and 9 and approve and adopt the balance of the consent agenda items as presented. Commissioner Huntingford seconded the motion which carried by a un- animous vote. 1. RESOLUTION NO. 18-94 re: Granting Non-Exclusive Franchise on County Road Rights-of-Way; Sam Boling 2. Approve Recommendation for Bid Award; Two (2) New or Used Pneumatic Rubber Tire Compactor; Western Power and Equipment $67,170.60 3. AGREEMENT re: Consultant Services; To perform the Capital Facilities and Utilities Element of the Comprehensive Plan; Henderson, Young and Company 4. RESOLUTION NO. 19-94 re: Revising a County Project #TS0893; Transportation Element of the Jefferson County Comprehensive Plan 5. AGREEMENT No. CA-072092-1, Supplement #2 re: Consultant Services; Revised Scope of Work for the Transportation Planning Advisory Board; Henigar & Ray, Inc. 6. AGREEMENT No. LA-1416, Supplement #3 re: Chimacum Road Improvement Project CR0953; Acquisition of Right-of-Way; State Department of Transportation VOL 20 tAG~ 252 Commissioners' Meeting Minutes: Week of February 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . THE CONSENT AGENDA - Continued: 7. RESOLUTION NO. 20-94 re: Revising County Road Project; Chima cum Road Improvement #CR0953 8. DELETE Amended Findings, Conclusions, and Approval; Zone Change Petition #ZCP-1-93; From General Use to Commercial Use; Near SR19/SR20; Eagle Eye, Inc. (See also Page 6 of these Minutes.) 9. DELETE Amended Findings, Conclusions, and Approval; Zone Change Petition #ZCP-9-92; From General Use to Commercial Use; Near SR19/SR20; Myrl Hancock 10. RESOLUTION NO. 21-94 re: Reimbursement for Use of Personal Vehicles; Adding the Director of Community Services 11. CONTRACT re: Personal Services; Jefferson County Hearing Examiner; Irv Berteig 12. Request for Full Reconveyance; LOAN AGREEMENT NO. 93-002-20; Water Quality Improvement Fund; Thor E. and Lydia M. Sorenson 13. AGREEMENT re: Work Performed by Road Department; What com County 14. Approval of Advertisement; Three Positions on the Shoreline Management Advisory Committee; Applicants to submit Letter of Interest by March 4, 1994 15. Request for Full Reconveyance; US/HUD CDBG Loan; Terry Chambers BUSINESS FROM COUNTY DEPARTMENTS: PLANNING AND BUILDING DEPARTMENT Chris Hertel. Lake Leland re: Discussion of Petition from Lake Leland Area Residents for a Community Plannin2 Committee -- Also a request from Residents of Snow Creek Road Area to Join with Lake Leland Area Residents to form a Community Plannin2 Committee: Senior Planner James Holland expressed concern that there isn't enough Planning staff available to handle many more than the currently established community planning commit- tees. He suggested that the Lake Leland and the Snow Creek residents take a look at forming neighborhood planning groups as part of either the Quilcene or Discovery Bay Community Planning Committees. This is currently the way that the Mats Mats planning group is working with Port Ludlow. Ande Grahn of the Planning Commission stated that they would like to support these groups in developing neighborhood plans under a currently established community planning committee. The discussion continued regarding the way a neighborhood planning group would provide input for their neighborhoods into the policies developed by the Community Planning Committee. Janet Welch pointed out that problems could arise if a Community Planning Committee wanted to put something in a neighborhood that the neighborhood committee didn't want. She asked whose determination, the Planning Committee or the Neighborhood Committee, would rule? James Holland answered that the assumption is being made that a neighborhood group would be steamrolled by a larger community planning group. This is not likely to happen without notice by the Planning Commission or the Board. Lesa Barnes then explained how the groups are working together in Port Ludlow with the neighborhood planning groups for Shine, Paradise Bay and Mats Mats. Commissioner Huntingford moved that the Planning Commission recommendation be accepted and that the Lake Leland/Snow Creek area do a neighborhood plan as part of the Quilcene Community Plan process. Janet Welch asked if the Planning Commission can suggest revisions to the Blue Book for how neighborhood plans will be dealt with? Commissioner Huntingford reported that the Planning Commission will be discussing this at their February 18, 1994 meeting. VOL 20 rAG~ 253 Commissioners' Meeting Minutes: Week of February 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hearin~ Examiner's Recommendation; Conditional Use Permit #IZ-71-93; Operate a Bed and Breakfast as a Home Business in Coni unction with an Existin2 Sin2le Family Residences; 3.4 Miles up the Dosewallips Road adjacent to the Dosewallips River; JOY & Joe Baisch. Applicant: Commissioner Huntingford asked about the concerns regarding water and septic? Permit Clerk Michelle Wood reported that there is a condition on this permit that the Health Department review the project and issue water and septic approvals before the building permit can be issued. Chairman Hinton questioned condition 3 that only two people can be part of the home business? He noted that the Brinnon Community Plan will allow two employees plus two family members. Michelle Wood advised that she will change Condition 3 to reflect what is in the Brinnon Community Plan. Mrs. Baisch asked about additional meals? Chairman Hinton noted that the Hearing Examiner clarified that the meals are not limited just to breakfast as long as they are not serving anyone other than guests. Commissioner Wojt moved to approve the conditional use permit #IZ-71-93, and adopt the Hearing Examiner recommendation with the change to condition #3 (number of family members and employees allowed) as proposed. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Plannin2 Commission Recommendation; Application for Zone Chan2e #ZCP7-93; General Use to General Commercial; Property Located 800 Feet West of the Intersection of Oak Bay Road and Paradise Bay Road; Thomas and Yvonne Hansen: Hiller West, Shockey Brent, reported that this zone change is for a piece of property (Lot 12 of the Plat of Port Ludlow #6) at the intersection of Oak Bay Road and Paradise Bay Road. Property to the south and east of this property have been designated commercial through actions of the Board. Lot 13 of the Plat of Port Ludlow #6 is owned by the Morningside Fellowship who are proposing to place a church on that site. The subject property is currently undeveloped. The Planning Commission recommends denial of the petition. Commissioner Huntingford asked what is proposed for access from the Highway to the site? Hiller West reported that there isn't a proposed site plan for this property. This request is only to consider this zone change request. Chairman Hinton asked if Lot 13 was general commercial at the time, if that would have changed the Planning Commission recommendation? Janet Welch, Planning Commission member answered that the site is not general commercial, so that wasn't discussed. The discussion then turned to the covenants (CC&R's) on the property, with Hiller West noting that the County does not enforce covenants or CC & R's. Ande Grahn added that the Planning Commission is charged by the Comprehensive Plan to not encourage strip development. Mter discussion of the access to Bluebird Lane, Commissioner Wojt moved to accept the recommendation of the Planning Commission and deny this application for a zone change. Commissioner Huntingford seconded the motion. The motion carried by a unanimous vote. PUBLIC WORKS DEPARTMENT Recommendation re: Project No. SWI053; Mixed Municipal Solid Waste Transfer Station; Fixed Price Proposals: Public Works Director Gary Rowe reported that the proposals for the design and construction of the Solid Waste transfer station have been evaluated based on specific criteria. Rognlin's, Inc. with KPG, Inc. is the proposal that Public Works recommends be accepted. Commissioner Huntingford moved to accept the Rognlin's Inc. proposal and direct that negotia- tions begin for the design and construction of the mixed municipal solid waste transfer station as recommended. Commissioner W ojt seconded the motion which carried by a unanimous vote. VOL 20 rM;~ 254 Commissioners' Meeting Minutes: Week of February 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Recommendation re: Petition for Road Improvement; Coyle Road. Emil Road and Donald Road: Deputy Public Works Director, Bob Nesbit, reported on the Public Works Department review of the petition for road improvements on Coyle Road, Emil Road and Donald Road. He noted that Donald and Emil Roads are designated as primitive roads. The problem with Coyle Road is that the County does nQt own right-of-way for the total length of the road. The Public Works recommendation is that the County not reconstruct or pave these roads as re- quested. He noted that the residents can form a Road Improvement District for this work. The Board concurred that Bob Nesbit draft a letter to the people who signed the petition advising them of the RID option for improvements. Environmental Health Director Larry Fay and Prosecutin2 Attorney Mark Huth re: Providin2 Proof of Potable Water; Properties on the Glen Cove Water System: Prosecuting Attorney Mark Huth reported that citizen complaints were received that the County was about to issue a building permit for a property with a new tap into the Glen Cove Water System. Since the County just questioned the number of hookups on this system for another development, he questioned the issuance of this building permit until the questions are answered. Larry Fay, Environmental Health Director reported that he talked with the State Department of Health and they indicated that there were still two water taps available on this system. Mark Huth stated that he feels that the County could be liable if this building permit is issued before this matter is resolved. Larry Fay stated that the regulations for providing proof of potable water for building permits is stronger than the provisions for proving water availability for a subdivision. The County passed Resolution 99-90 giving the Health Department the authority to review all applications for proof of potable water. Mark Huth read from the RCW (19.27.097) which says that the water pur- veyor, in this case the PUD, must be willing and able to provide water. The questions is are they able. Commissioner Huntingford asked if the PUD has contacted the State Department of Health about the adequacy of this system, as the Commissioners asked them to at a previous meeting? Larry Fay reported that he talked with the State Health Department and they have not heard anything from the PUD yet. In response to a question from Chairman Hinton, Larry Fay reported that the Department of Health gave approval for 62 (domestic unit) taps from the Glen Cove System based on 800 gallons per day per household. He reported that public water systems are required to provide 800 gallons of water per day. Larry Fay asked the Board to make a determination if the applicant has met the provisions for providing proof of potable water for this building permit (G.E. Development) to be approved. He reported that this building permit is for a property located on Cape George Road west of Discovery Road. Mark Huth suggested that Larry Fay be directed to find out what the PUD is doing to resolve this issue. After discussion of a current development on the Glen Cove Water system that has 4 of 6 lots completed with water taps, Larry Fay suggested that the PUD be asked to submit a new water facilities inventory to the State Department of Health. The Board concurred that Larry Fay contact the PUD and request that they provide the necessary, updated information. The Board met in Executive Session with Prosecuting Attorney Mark Huth regarding litigation. Three (3) Requests for Proposals; Consultin2 Services; Preparation of Elements of the Jefferson County Comprehensive Plan: Commissioner Huntingford moved to approve the Requests for Proposals as presented for the following planning services: 1) Preparation of the Rural Element of the Jefferson County Comprehensive Plan, 2) Preparation of the Land Use Element of the Jefferson County Comprehensive Plan and 3) Assisting with the Development of VOL 20 rA(~ 255 Commissioners' Meeting Minutes: Week of February 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . the Tri Area Community Plan as a part of the Jefferson County Comprehensive Plan. Commis- sioner Wojt seconded the motion which carried by a unanimous vote. Amended Findin2s. Conclusions. and Approval; Zone Chan2e Petition #ZCP-I-93; From General Use to Commercial Use; Near SR19/SR20; Ea2le Eve. Inc.: Commissioner Huntingford moved to approve the amended findings of fact for the Zone Change petition #ZCP- 1093 for Eagle Eye, Inc. Commissioner Wojt seconded the motion. Chairman Hinton and Commissioner Huntingford voted for the motion. Commissioner Wojt voted against the motion. The motion carried. Juvenile Services Director Lois Smith re: Office Space: Chairman Hinton apologized to Lois Smith for not contacting her before this discussion of office spaces was reported in the newspaper. He also noted that there have been no final decisions made. Lois Smith said that the first she had heard about the proposal for office spaces which included her office, was from the newspaper. She added that she and her staff would have appreciated being included in the process and discussions about office spaces. She then reiterated her concerns about moving the Juvenile Services offices because of the impact of the Juvenile Services clients on other offices in the building. They had complaints from people throughout the Courthouse when their offices were on the third floor previously. She also explained that she sees parents and clients during non-standard working hours and where the Juvenile Services offices are located now helps minimize the problems with access during these times. Lois Smith asked that the Board give consideration to her concerns in their decision making process regarding space. Chairman Hinton asked if Lois Smith has met with Frank Gifford yet? She answered that he rescheduled a meeting for today to Wednesday. The meeting was recessed at the end of the scheduled business for the day and reconvened on Tuesday morning for the following business. Commissioner Glen Huntingford and Chairman Robert Hinton were present. Commissioner Richard Wojt was not present. HEARING re: Appeal of Final Threshold Determination Knutson Short Sub- division #SP-12-93; Robert A. and Marilvn J. Knutson. Applicants: Associate Planner Jerry Smith reported that the applicant has appealed the final mitigated determination of non-significance for the Knutson Short Plat and he has since submitted a request in writing that this hearing be scheduled to a later date. Mr. Knutson stated that he had asked for some information from the Planning Department, but never received it. He would like time to review this information with his attorney before setting another hearing date. Commissioner Huntingford moved to postpone this hearing as requested. Chairman Hinton seconded the motion which carried by a unanimous vote. Mr. Knutson will contact the Planning Department to set another hearing date. VOL 20 rAG~ 256 ~ \ , JEFFERSON COUNTY B OF COMMISSIONERS SEAL: ATTEST: