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HomeMy WebLinkAboutM080894 !:::::::!:::!:::::::::::::!:!:::::!:::!:::!:!:::::!:::::::::::::::::::::!:!:::;:::!:::::!::;::::::::::¥e:;:;::ç~:e:;::R:;·:::::S:;::::~;a::::~;;;;~:N;;;M:::::;B;:;:;;;ar=R:;;D\::::~~:::::¢~:M;:::;:::;;M:;:);:;':;;;S:;:::;;S::::;':~;N;::;::;:;E;;::::'B:::::::;;S;;:;:;:::::::::::::::::::::::::::::!:::::::::::!:::!:::::::;:!:!:!:::::!:::::::!:!:::!:::!:!:::::!::::::::: ...............................................................M; £f:::: ... .~J:~·....~V:\ '.. ::;J::::J:::.. VM ,', ..·.·.·:YE.·.·.~~. .. .. ... .. v. . .. ................................................... ÃO~ MINUTES WEEK OF AUGUST 8, 1994 The meeting was called to order by Chairman Robert Hinton In the presence of Commissioners Glen Huntingford and Richard Wojt. COMMISSIONERS' BRIEFING SESSION Request for Fundinfl from the Hotel/Motel Continflency Funds; To Provide Additional Sani-Can Pumpinfl Service for the Balance of 1994; Olympic Peninsula Gateway Visitor Center: The Clerk reported that the Budget Manager, Gary Rowe, has reviewed the Hotel/Motel Tax Fund contingency balance and reports that there are enough funds to cover this request. Commissioner Wojt moved to approve the payment of $440.00 for the increased cost of dumping the sani-can at the visitor center on Beaver Valley Road near SRI04, during the summer tourism season. Commissioner Wojt seconded the motion which carried by a unanimous vote. GMA Update: GMA Project Manager Steve Ladd reported on: An SDIC meeting tomorrow, and a memo outlining the procedure discussed at the joint Planning CommissionlBoard of Commissioners meeting. Assistant Planner Lesa Barnes reported that the Planning Commission GMA goals are being readied for distribution. Penny Herrick, Chairman of the Planning Commission, reported that they have worked with staff and the Planning interns and the draft has been reviewed by the Prosecuting Attorney as well as the GMA Project Manager. She then reported on what will be presented at the County Fair booth. Don Cote, Planning Commission member, asked if the Blue Book is still to be used? Penny Herrick suggested that the Blue Book be reviewed in light of Steve Ladd's recent memo about the relationship between the Planning staff the Planning Commission and the Board, and then changes can be made to it as necessary. Steve Ladd agreed to work with Penny Herrick regarding this. The Board concurred that this review be done and necessary changes be made to the Blue Book to make it reflect what is actually happening now. . VOL 20 fAC£ 01~1:1G Commissioners' Meeting Minutes: Week of August 8, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Suzanne Drum, Public Works GMA Project Coordinator, reported that the concurrency workshop is scheduled for Thursday from 8:30 a.m. to 4:30 p.m. She then reported on a recent water seminar she attended. Chairman Hinton noted that another issue is the proposed County newsletter. There have been concerns raised about the content and economics of this publication. Commissioner Huntingford noted that he is concerned about the overlap of this newsletter with other County newsletters. Debbie Berreth, County volunteer editor was introduced. She reported that this project has been put on hold for the moment because concerns have been raised. Commissioner Huntingford asked what the plan is for this publication? Debbie Berreth reported that this was to be a countywide newsletter with information articles about County departments, services and programs, and information on GMA. The Board asked that they be provided more information on the costs of this project before it continues. Lesa Barnes reported that this newsletter is not to duplicate what is being currently done with other County newsletters. The discussion continued regarding the review and reports that will be made to the various Community Planning groups about their draft Community Plans. PUBLIC COMMENT PERIOD: The Quilcene water situation, and the Tri Area Planning Group meeting format were discussed. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items 6 and 17 and to adopt and approve the balance of the consent agenda as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 88-94 re: Creating a County Project Designated as CRl143; Widen and Resurface with Bituminous Surface Treatment; Boardwalk Place from M.P. 0.00 to 0.12 and St. James Place from M.P. 0.00 to 0.19. 2. RESOLUTION NO. 89-94 re: Creating a County Project Designated as CRl146; Reconstruction of Roadway; Cook Avenue from M.P. 0.00 to 0.62 3. RESOLUTION NO. 90-94 re: Creating a County Project Designated CRl147; Widening, drainage and surfacing; Dosewallips Road from M.P. 0.00 to 1.61 4. RESOLUTION NO. 91-94 re: Creating a County Project Designated CR1148; Widening, grading, drainage and surfacing; Paradise Bay Road from M.P. 0.00 to 1.65 5. RESOLUTION NO. 92-94 re: Creating a County Project Designated CRl149; Design Report; East Quilcene Road from M.P. 1.83 to 4.43 6. DELETE Resolution No. re: The Statutory Vacation of Fourth and Fifth Streets; Plat of Somerville; Kitti Cupp, Applicant 7. EASEMENT #9405027 NJ re: For Underground Electric System to Serve CellularOne; Beaver Valley Road and SR104; Puget Power (Pope Resources) 8. RESOLUTION NO. 93-92 re: Creating a County Project Designated CRl150; Resurface Various County Roads with Bituminous Surface Treatment VOI_ 2fJ" r~G~ 0 :14:17 ~ Commissioners' Meeting Minutes: Week of August 8, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APPROVAL AND ADOPTION OF THE CONSENT AGENDA - Continued: 9. Adopt Recommendation to Reject Claim #C-15-94; Debra L. Holmberg 10. Adopt Recommendation to Reject Claim #C-16-94; Jack Morris 11. Adopt Recommendation to Reject Claim #C-17-94; U.S. West Com- munications 12. Letter to Vern Wager, Director, County Road Administration Board re: RAP Contract Project #0250001 13. CONTRACT re: Collection of Unpaid Fines and Forfeitures for Accounts in the Jefferson County District Court; Allied Credit Companies 14. Final Approval of Plat Lot Line Vacation; Lots 20 and 21, Bridgehaven Division 8; Wayne Lewis 15. Final Approval of Finding, Conclusions and Decision #IZA94-0031; Cellular One 16. CONTRACT, Amendment re: Solid Waste Export Services for Jefferson County; Regional Disposal Company 17. DELETE AGREEMENT, Professional Services with the Planning Department; Madrona Planning and Development Services BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Discussion of Issuance of Permits for Various Developments Involvinf! Public Water Systems (G.E. Development (Dabob Area); Bob Schladesky IZ-55-92 (Beaver Valley); A Short Plat (Bridf!ehaven area): Chairman Hinton asked that the discussion begin with the G.E. Development project in the Dabob area. Elmer Paul, G.E. Development reported that he purchased 23 acres in 1992, with the well and septic approvals issued in 1993. Three building permits were issued for the these sites and there are homes on two of them. The third lot had a building permit for an out building. About six weeks ago, the Health Department indicated that there would be no problem with the building permit being issued on the third site. Mr. Paul explained that he now has a buyer for the property. There is an approved three party well for this development. The third site is 9.39 acres in size. He then provided and reviewed a map of the area and the approval of the well. Chairman Hinton noted that this project was started prior to January 20, 1994, it is basically complete except for the issuance of a building permit, no final legislative approval is required, the project would be exempt from the Level of Service Standards (Section 3 of the lUG A Ordinance), and Section 5 of the lUG A allows for infill of existing platted projects, so he recommends that the building permit be approved. Commissioner Wojt asked about the arrangements for the maintenance of the water system? Elmer Paul reported that the three property owners share the expense of the pumps and maintenance. Commissioner Huntingford stated that VOL .2tJ rAr.~ . 01-¡.l18 ¿4 Commissioners' Meeting Minutes: Week of August 8, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . the question, on this type of shared well, is who will take care of the main- tenance of the system in the future? Mr. Paul reported that when all three properties are sold and occupied, he will develop an agreement which will identify how the maintenance and operation of the system will be shared equally. Commissioner Huntingford moved to direct the Planning Department staff to issue the building permit for G.E. Development on their Dabob plat as requested. Commissioner Wojt seconded the motion which carried by a unanimous vote. Schladeskv #IZ-55-92: Commissioner Wojt noted that Mr. Schladesky's home business is the only user of the well. The building permit has been issued. Kent Anderson reported that this conditional use permit was approved in April 1993. He is waiting for the approval of the public water system from the State Department of Health. Commissioner Wojt moved to approve the issuance of the conditional use permit, even though the water system approval has not be issued yet. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Bridg-ehaven Short Plat: Kent Anderson reported that the Bridgehaven water system has approval for 215 connections, but only 124 connections are currently in use. The question is if this is an expansion of an existing public water system? Does the County intend to limit water systems to what currently exists or can they complete their system to the number of connections that are approved? Chairman Hinton stated that this request is for a short plat that is to be served by Bridgehaven Water system because it is in their water service area. The RCW's authorize cities and counties to impose conditions on building permits requiring that they have a water connection to a public water system. Commissioner Huntingford asked if the approval of the additional short plat would use up approved connections for other existing, but not developed lots in the Bridgehaven Subdivision? Commissioner Wojt stated that this issue needs to be resolved through the draft amendment to the IUGA Ordinance. He asked if waiting for that to be done would hold up this short plat review? Kent Anderson reported that this short plat will continue in the review process, but it could be held up if the change to the ordinance takes longer than September to implement. Chairman Hinton reported that the plat proponent has a letter from the Bridgehaven water system stating approval for the hook ups for this short plat. Commissioner Huntingford stated that it makes sense to approve this so that additional wells don't have to be drilled into the aquifer. He then moved that the short plat in Bridgehaven be given approval to get water from the Bridgehaven water system. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion of ZoninŒ Code Maps: Kent Anderson asked if the Board would list any revisions to the Zoning Code Maps, note the findings for those revisions and set an effective date of the ordinance? An ordinance is effective 10 days after adoption, if no other effective date is set. The discussion then turned to the issue of water services to commercial zones and how that would impact expansion of a commercial zone, the effective date of the Zoning Ordinance, and the maps submitted for hearing by the Planning Commission. Kent Anderson suggested that in order to clarify the issue of commercial zones that maps indicating only existing commercial areas be adopted VOL 2tl ur.~ o 1·1:19 ..;:::¡¡¡¡¡¡~ ..::¡¡¡¡¡¡¡¡¡¡¡¡¡¡¡;¡~¡ ..;:¡:¡§¡¡¡¡¡¡¡¡¡ ..:.:.:.:.:.:.... . ..:::{~i1i'¡1111:::@::::::~:f~ Commissioners' Meeting Minutes: Week of August 8, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . for this ordinance. The Board asked that staff bring in a set of maps that show the existing commercial areas for their review. Due to illness, Commissioner Huntingford was not present for the afternoon business on Monday. Katherine Baril. Cooperative Extension re: Contract for Services with Puf!et Sound Water Quality Authority; a Memorandum of Under- standinf! with the Jamestown S'Klallam Tribe; and a Discussion of Space: Katherine Baril reported on two contracts for the Board's approval: 1) Puget Sound Water Quality Authority for the Water Watcher education program. $25,000 will fund a part time person for 10 months. There is no in-kind or local match required for this grant, and 2) The Memorandum of Understanding is with the Jamestown S'Klallam Tribe for an education program. $17,500.00 will fund a part time person for 9 months. Commissioner Wojt moved to approve the contract with the PSWQA and the memorandum of understanding with the Jamestown S'Klallam Tribe. Chairman Hinton seconded the motion in the temporary absence of Commissioner Hun- tingford. The motion carried by a unanimous vote. Office Space: Katherine Baril reported that she has discussed office space with the owners of the Shold Business Park in Port Hadlock. The amount of space available at this building is the same as what they currently have at the Post Office. She feels it is important that this County office be located out in the County to provide more accessible services to County residents. WSU has been notified, but they noted that the office space expense is the responsibility of the County. HEARING re: Proposed Ordinance Repealinf! and Replacing Ordinance No. 15-1228-92 Settinf! Fee for the Jefferson County Permit Center - Buildinf! Division: Chairman Hinton opened the public hearing on the proposed fees for the building division of the Jefferson County Permit Center. Richard Anderson, amateur radio enthusiast, read and submitted his testimony (see attached.) He stated that he is asking that no permit fee be charged for the installation of amateur radio towers under 65 feet in height. Kent Anderson pointed out that on towers over 65 feet, the proposal would reduce the fee for the Conditional Use Permit, but the building permit fee would remain the same. He added that the Building Official has the applicant submit their engineered plans for the tower for his review. The fee is to cover the staff time for the inspections (usually the footings and the structure). Hearing no further comment the Chairman closed the hearing. Written comments will be accepted until Friday, August 12, 1994 at 5:00 p.m. HEARING re: Proposed Stormwater Manaf!ement Ordinance: Chairman Hinton opened the hearing for the proposed Storm water Management Ordinance. Bruce Laurie, Public Works Transportation Planner, reported that the proposed ordinance, written by the Stormwater Advisory Board, was issued a final determination of non-significance on July 2, 1994. The Planning Commission VOL 20 rA(;~ O"li120 ,':' At~illll Commissioners' Meeting Minutes: Week of August 8, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . reviewed the proposed ordinance and submitted their comments on it to the Board. One comment was received from the State Department of Ecology after the final comment period was closed. Chairman Hinton asked if a fiscal analysis of the implementation of this ordinance has been done? Bruce Laurie reported that much of the required storm water review is currently done for certain permits, however, single family residence building permits, septic disposal permits and zoning items are not currently reviewed for stormwater. He estimates that it will take at least one full time employee to handle these reviews. He noted that the Permit Center processed approximately 903 building permits last year of which 251 were single family, 7 were modular and 157 were mobile homes. The 488 other permits were for fences, propane tanks, etc. which would probably not need this type of review. The single family building permits included additions to existing structures. A stormwater review is required by the ordinance when there is a minimum of 2,000 square feet of impervious surface on a site. The proposed effective date for this ordinance is January 1, 1995. The Chairman then opened the hearing for public testimony. Julie Jaman, Olympic Environmental Council, stated that they would like to see the ordinance implemented as soon as possible. She then read and submitted a written statement (see attached.) Bernie Arthur, Member of the Stormwater Advisory Board, reported that they worked hard on this ordinance. He added that he doesn't understand why public notice would be necessary for each individual project (as suggested by Julie Jaman.) He suggested that the Board require that an economic impact statement on the impact this ordinance will have on individuals required to abide by it, be done. He pointed out that because this ordinance is something the State requires the County to do, the Stormwater Advisory Committee didn't look into the cost to the County of implementing it. They tried to make the ordinance understan- dable. He feels it is important to consider how this will impact the property owner and what the cost will be of doing what is required to the property owner. Rvan Tillman stated that there have been comments made by the Planning Commission which should be considered in the adoption of the ordinance: · Excluding the West End of the County because it is not within the Puget Sound Basin; · Increasing the exclusion limit from 2,000 square feet to 3,000 square feet for single family residences; · (Page 3 of the Planning Commission Report) Janet Welch's suggestions for wording changes. Commissioner W ojt asked how a backhoe operator will be impacted? Ryan Tillman reported that the Committee included levels of exemption which are high enough not to impact a small project from proceeding in a timely manner. Commissioner Wojt asked who is responsible for the permit? Ryan Tillman reported that the land owner is responsible for the permit. He noted that many times contractors apply for and receive the necessary permits for a job. Nothing should preclude a contractor from doing more than one job in a day if the landowner has the required permits. Perry Spring', Member of the Stormwater Advisory Board, stated that their Board did spend time discussing and considering how contractors would be impacted by VOL 20 U(,Ç O~-121 .,::~ .,:::::::~: ~ ..::¡¡~m¡~¡~lf:1~¡¡¡¡~~~jlm¡¡¡~m¡~¡ Commissioners' Meeting Minutes: Week of August 8, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . this ordinance and what could be done to minimize those impacts. He encouraged the Board to approve this ordinance. He feels the 2,000 and 5,000 square feet thresholds are right from the State statutes and he feels they shouldn't be changed. Ryan Tillman responded to Mr. Spring's comments by noting that in the State model ordinance anything less than 5,000 square feet is required to submit a plan. The Jefferson County ordinance includes a lower threshold exemption which the State has reviewed and felt was reasonable. Changing that threshold from 2,000 to 3,000 square feet isn't a problem. Hearing no further comments, the Chairman closed the public hearing. He noted that written comments will be accepted at the Commissioner's Office until 5:00 p.m. on Friday August 12, 1994. Hearinl! Notice: Restrictinl! Throul!h Truck Traffic on Nelson's LandinI! Road: Commissioner W ojt moved to set a public hearing for August 15, 1994 at 11:30 a.m. on a proposal to restrict through truck traffic on Nelson's Landing Road. Chairman Hinton seconded the motion which carried by a unanimous vote. HEARING re: Proposed Ordinance Repealinl! and Replacinl! Ordinance No. 15-1228-92 Settinl! Fee for the Jefferson County Permit Center - Development Review Division: Chairman Hinton opened the public hearing on the proposed ordinance setting fees for the development review section of the Permit Center. The Clerk reported that a comment letter was received from Pope Resources (see attached.) Paul Constantine, stated that his only concern is the statement on several items that there is a minimum fee and that additional fees, at $35.00 per hour, may be assessed after the first 16 hours of staff time, or that applicable fees for a consultant may be charged. He asked how this will be regulated? Kent Anderson answered that the Planning staff would negotiate the additional fees with the property owner. He noted that currently the Permit Center does not have a system for tracking how many hours are spent on a project, but the Public Works Department has such a system which the Permit Center plans to adopt and implement in the future. The discussion then turned to the Planning Department's use of consultants to review certain projects for Planning staff. Kent Anderson responded to the letter sent by Pope Resources objecting to the proposed $500 base fee for a PUD (Planned Unit Development) by noting that this fee was proposed because these projects require more review work. The new fees for long and short plats are still under what is charged in other Counties for these items. Chairman Hinton asked why the fee is the same for long and short plats? Kent Anderson reported that the fees were the same before this proposed ordinance and other jurisdictions also charge the same fee for both types of plats. Kent Anderson then pointed out that the comment in Pope's letter about the Notice Boards came about because the newspaper version of the ordinance contained a tabbing error. The charge for Notice Boards is at cost. VOl. 20 tAf,r o ~.I~22 .':':':': .':':':':':' At Commissioners' Meeting Minutes: Week of August 8, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hearing no further public comments the Chairman closed the hearing, noting that written comments will be accepted until 5:00 p.m. on August 12, 1994 in the Commissioners Office. The meeting was recessed at the conclusion of the scheduled business on Monday and it was reconvened on Tuesday morning. Chairman Hinton and Commissioner Wojt were both present. Commissioner Huntingford was not present. HEARING re: A Proposed Ordinance Establishinl! an Excise Tax on Radio Access Lines for Continuinl! Operation of the Jefferson County Enhanced 911 Emerl!ency System and Procedures for Collection and Administration of said Tax: The Chairman opened the hearing on the proposed ordinance to establish a an excise tax on radio access lines. Jim Myers, E911 Coordinator for Jefferson County, explained that the Sheriffs Office would like to see this ordinance pass. The cellular phone industry is one of the more rapidly growing forms of communications. Up to this time cellular phone users are not paying anything toward the 911 system which they use like any other telephone user. The legislature has only authorized a tax of $.25 per call which is half what other telephone users are paying. Chairman Hinton asked if there is an estimate of how much revenue this tax will generate? Jim Myers reported that he doesn't know right now because the cellular phone companies have not kept track of their customers by County. Sheriff Mel Mefford stated that the use of cellular phones is increasing. He feels that it is only fair that these callers pay a portion of the cost of the 911 services that they use. Hearing no further public comment, the Chairman closed the hearing. Commis- sioner Wojt moved to approve and adopt ORDINANCE NO. 10-0809-94. Chairman Hinton seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS ..# 11 .. 1& / ... ""-. ./< . \" ~> ~ \,) ,!" --/' G!CMM~ Lorna L. Delaney, Clerk of the Board .1: 'f ~.. .", / ~ . "';¡f', e:> . ,~ ~, :. ... Vüt 20 i'M,' n:14:23 .':::::::::: .':':':':':':': .':':':':':':':':' ..:::::t:::::!!¡¡I:·¡·:I:..::1 ~?Æ~¡¡¡¡¡¡¡~¡¡~;¡;~~~j~¡1¡¡¡~@¡¡~¡¡~