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Home My WebLink AboutM091294 ...., ......, ... MINUTES WEEK OF SEPTEMBER 12, 1994 The Board met in Executive Session with Treasurer Ila Mikkelsen re: Personnel. The Chairman called the meeting to order COMMISSIONERS' BRIEFING SESSION Prosecutin2 Attorney Mark Huth re: Codification. of County Ordinances: After explaining that codification of the County's ordinance would put them in a book format with cross references, the Board agreed that the Prosecuting Attorney proceed with the process necessary to produce a contract for this work. David Goldsmith. Director of Community Services re: Staffin2 at the Permit Center: David Goldsmith reported that an intern was hired for the Permit Center to do site inspections, etc. and has been doing the reviews for the Critical Areas Ordinance. The Critical Area Ordinance review extends the permit process by about 7 days. There are options for covering this workload when the intern leaves: 1) have the current develop- ment review planners handle this review work, 2) contract for this work, or 3) create a new position to handle this work. The current fees will not provide enough funding for a new position. Commissioner Huntingford asked how many Critical Area reviews have been done to date? Kent Anderson reported that 121 reviews have been required for the 138 permit applica- tions received since July 8, 1994 when the ordinance went into effect. He noted that if a surcharged was placed on building and septic permits and if the new fee structure is approved, this position would be funded. Commissioner Huntingford asked what level position would be needed to find someone qualified to do this work? David Goldsmith answered that the Assistant Planner position could handle this work. , 20 tAG! 01197 Chairman Hinton asked what advantage there is to handling this work in house as opposed to contracting it out. Kent Anderson reported that handling this work in house keeps the information flow within the Department which is an advantage. Commissioner Huntingford asked if there is any way to track what the implementation and administration of this ordinance has cost the County? Kent Anderson reported that the Department is tracking the amount of time spent by staff on implementing and doing CAO reviews. The Board asked Kent Anderson to put the information together on what the CAO is costing the County and bring it back as soon as possible. Commissioners' Meeting Minutes: Week of September 12, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . GMA Update: Steve Ladd, GMA Project Manager, reported that several community plans have been submitted and two more are expected shortly (Quilcene and Discovery Bay). He reported that the Growth Management Steering Committee adopted the population figures developed by the City's consultant. These figures will be distributed to the special purpose taxing districts and the State, probably today. On Saturday Ken Olson, Planning Consultant, had a meeting in the Tri Area to present the preferred alternative community plan for that area, which was well received. The County now needs to take this preferred alternative and provide cost estimates for the identified infrastructure. Steve Ladd then presented the needs assessment of the Housing Element of the Com- prehensive Plan which was submitted by the Housing Authority Board. He then reviewed the meetings coming up during the week. James Holland, Senior Planner, then reported on his work on the land capacity analysis for the 20 and 50 year planning periods. Chairman Hinton pointed out that the GMA update that is put out by the Planning Department has some mis-information in it that needs to be corrected and there is concern about a possible conflict of interest with Madrona Planning contracting to do development review work for the County when they employ a member of the County Planning Commission. PUBLIC COMMENT PERIOD: The following issues were discussed: The cost of the CAO review to the County and to individuals; when the Quimper Planning Committee meetings are scheduled; the Dungeness/Quilcene Water Plan and Educational Plan; the increase requested in the Prosecuting Attorney's budget for a new Civil Deputy Prosecutor and a salary increase for the Prosecuting Attorney; and the need for a cost versus benefit analysis of the Critical Areas Ordinance. APPROVAL OF THE MINUTES: Commissioner Wojt moved to approve the minutes of September 1, 1994 special meeting as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Huntingford moved to approve and adopt the items on the consent agenda as submitted. Commissioner Wojt seconded the motion which carried by a unanimous vote. 1. Final Short Plat Approval SP04-03; 3 Lot Short Subdivision in Brinnon; Arnold Silverstein, Proponent 2. Preliminary Long Plat Approval SUB94-0056, Swallow Long Plat; 4 Lot Long Subdivision off of Boardwalk; John and Carol Swallow, Proponent 3. Preliminary Long Plat Approval SUB94-0069, Otis Long Plat; 2 Lot Long Plat off of Marilyn Court; AIton Otis, Proponent 4. Recommendation to Approve Claim #C-21-94; $827.31; Dave Crook 5. RESOLUTION NO. 103-94 re: Notice of Hearing; Application for Franchise; John Ingebretson, Applicant 6. RESOLUTION NO. 104-94 re: Vacation of a Portion of Old Hadlock Road . ~ 7. Application to Open Right of Way; Private Access Driveway from 5th and E. Price to Lots 7 through 16, Block 18 Plat of lrondale #1; Lovall C. Inman, Applicant . :.vA,20 UCl Q.149B Commissioners' Meeting Minutes: Week of September 12, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING DEPARTMENT Request to Extend Summary Short Plat Approval: Halvorson Short Plat #SP-06-93. Shine: William and Debra Halvorson: Associate Planner Jerry Smith reported that this short plat application was submitted two years ago and has been through environmental review with summary approval being issued in October of 1993. The applicants were not ready for final approval at the end of the six month time frame and were issued an extension to August. There is a problem with the access to the plat. There is a platted road which they hoped to use to provide access, but there is a ravine and a fish bearing stream which has to be crossed, so they are now looking for an alternative access. Commissioner Huntingford moved to extend the summary short plat approval for an additional six months. Commissioner Wojt seconded the motion which carried by a unanimous vote. Shoreline Substantial Development Permit #SDP94-0002: Construct a Concrete Boat Ramp in Port Townsend Bay: Scott Graebel, Applicant: Associate Planner Jim Pearson reported that this application is to replace a wooden boat launch with a concrete boat launch. This permit would authorize the present owner to replace this structure which was first installed without a permit. They have a hydraulic project approval from the State Department of Fisheries for this work. Planning Department staff recommends that this permit be issued. Commissioner Wojt moved to issue this shoreline permit as recommended. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion/Adoption Proposed Ordinance Repealin2 and Replacin2 Ordinance No. 15-1228-92 Settin2 Fee for the Jefferson County Permit Center - Development Review Division: Kent Anderson reported that approximately 19 new permits are taken in each week at the Permit Center, of that number 6 usually do not require any further review. Chairman Hinton noted that 75% of the CAO reviews are being triggered by building permit applications and that is a huge impact to the County. Kent Anderson noted that the preapplication conference fee under the Subdivision Or- dinance Section must be deleted until the Subdivision Ordinance is changed to allow a fee to be charged for this. He added that if the fee ordinance passes it will support one more position in the Permit Center. The Center has 125 applications in process right now. Each planner is providing a status report on the projects that they are handling. They are currently trying to update the information and compile a complete report for the depart- ment. Commissioner Wojt moved to approve the ordinance setting the fees for the Development Review Division of the Permit Center with the deletion of the fee for the pre-application conference under the Subdivision Section. Commissioner Huntingford stated that he doesn't feel that this fee increase is going to solve the problems. Chairman Hinton agreed. Kent Anderson reported that the proposed ordinance has fees for items that are identified in the new Zoning Code which have no fee in the current fee ordinance. . .,vel 20 tArt~ o 1439 Commissioners' Meeting Minutes: Week of September 12, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The motion died for lack of a second. Commissioner Huntingford suggested that the Budget Manager, the Director of Community Service and Kent Anderson work on resolving the problems in the Permit Center. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS DEPARTMENT Application for USDA Forest Service Rural Assistance Pro2ram Grant: Improve Access to Social Services. Employment and Educational Opportunities: for Residents of Timber Impacted Communities of Queets. Clearwater and Kalaloch: For Jefferson Transit: Jeff Hamm, Director, Jefferson Transit reported that this grant is for the last piece of the funding needed to complete the development of a transportation service between Forks (in Clallam County) and Queets, Clearwater, Kalaloch, and Amanda Park (in Jefferson County) on the West End. Commissioner Huntingford moved to approve and have the Chairman sign the grant application for a USDA Forest Service Rural Assistance Program Grant in the amount of $15,000. Commissioner Wojt seconded the motion which carried by a unanimous vote. The Board met in Executive Session with Prosecuting Attorney Mark Huth regarding potential litigation from 11:30 a.m. to Noon. Appeal of Final Threshold Determination: Knutson Short Subdivision #SP~12~93. Tala Point. Port Ludlow; Robert A. and Marilyn J. Knutson. Appellants: The appellants have requested that this hearing be continued. Commissioner Wojt moved to continue this hearing until 2:00 p.m. on October 3, 1994. Chairman Hinton seconded the motion in the temporary absence of Commissioner Huntingford. The motion carried. Jack Orr re: Petition to Set Aside Resolution No. 27~94: The Statutory Vacation of a Portion of Third Street in the Plat of Irvin2 Park Addition: The issue that prompted this appointment was settled. Final Short Plat Approval #SPIO-93; Peters/Rose Short Plat: Commissioner Wojt moved to issue the final approval of the Peters/Rose Short Plat #SP10-93 as submitted. Chairman Hinton seconded the motion in the temporary absence of Commis- sioner Huntingford. The motion carried. The Board interviewed a person interested in serving on the Stormwater Advisory Board and then recessed the meeting. ,vat 20 Uf.~ o 1500 Commissioners' Meeting Minutes: Week of September 12, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appointments/Reappointments to the Stormwater Advisorv Committee: Commissioner Huntingford moved to appoint Doug Reeves to an unexpired term on the Stormwater Advisory Committee (term expires 7/16/95) and to reappoint Gary Winberg to another three year term (which will expire 9/8/97). Chairman Hinton seconded the motion in the temporary absence of Commissioner Wojt. The motion carried. The meeting was reconvened on Tuesday afternoon, with all three Board members present for a strategy session with Health and Human Services, Community Services, Long Range Planning and Public Works Departments. MEETING ADJOURNED '\ ~'''','tjt . £' .sii) . 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