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HomeMy WebLinkAboutM111494 MINUTES WEEK OF NOVEMBER 14,1994 Bob Minty. Emere:encv Services Manae:er re: Burnine: Permits: Bob Minty reported that at a public meeting on October 27 alternatives for a burning permit system were discussed. At that meeting, a subcommittee was formed to develop a memorandum of understanding between the County, Olympic Air Pollution Control, the Department of Natural Resources and the County fire districts. The majority of the participants agreed that open burn rules would be distributed at several outlets throughout the County. For 4 to 10 foot burn piles, a written permit is required. This written permit would be attached to a brochure with the burning rules and would be filled out and put in a receptacle at the outlet. There is a fee for written permits for burn piles over 10 feet in size. The DNR has agreed to handle these permits. Bob Minty stated that funding from the County would be needed to print the brochures and a County phone number would be listed on the brochure to answer questions. He suggested that the Permit Center receive these calls. The memorandum of understanding and the wording for the brochure and permit will have to be approved by the Fire Chiefs. Chairman Hinton asked if there is a deadline for having the system in place? Bob Minty explained that as long as they are working to have a system in place as quickly as possible, they will not be held to a deadline. The Board concurred that Bob Minty should continue working on the memorandum of understanding and text for the burning permits and brochures. APPROVAL OF THE MINUTES: Commissioner Wojt moved to approve the minutes of November 7, 1994 as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous. GMA Update: Permit Center Manager Kent Anderson updated the Board on the type and number of permits that were received during the previous week. Public Works Director Gary Rowe explained that the Planning Commission has been working on the rural element of the Comprehensive Plan. The document will be released on November 30 for public hearings the first week in December. Today is the last day for comments on the Comprehensive Plan EIS scoping. This Friday the redraft of the Resource Lands Ordinance will be released to the Board. Gary Rowe added that it was suggested that a forum be scheduled regarding groundwater source development. The forum would cover technical information to aid participants in understanding the phase of the Coordinated Water System Plan that will deal with groundwater studies. VOL 20 ~AGE o :1904 Commissioners' Meeting Minutes: Week of November 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairman Hinton requested that the Planning Department have copies on file of the survey results compiled by the community planning committees. These surveys supplied information that the community plans should be based on. Commissioner Huntingford said that service providers have expressed concerns about the capital facilities plan and the methodology the consultants used to reach their figures regarding the fire districts' needs. Suzanne Drum said that those people will be able to present their concerns to the consultants at an upcoming meeting. Kent Anderson added that the draft Floodplain Management Ordinance is ready to be submitted to FEMA. After FEMA approval, public hearings will be scheduled. Representatives from the County met last week with the State to discuss how to review community water systems. Environmental Health Director Larry Fay is revising the form that applicants will be required to fill out. PUBLIC COMMENT PERIOD: The following items were discussed: the process for making Third Street a County Road and upgrading the roadway; a request that the community plans have a final impact on the Comprehensive Plan, and support for the resolution regarding unfunded and under funded program mandates by Washington State. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Wojt moved to approve the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.121-94 re: In the Matter of Jefferson County Providing Unfunded and Under Funded Programs Mandated by the State of Washington 2. RESOLUTION NO.122-94 re: In the Matter of Changing the Name of a Private Road Buck Run to Edgewood Drive; Port Ludlow 3. Approve Recommendation to Reject Claim #C-22-94, $304.09; Damaged Windshield; Joe N. Beam 4. Approve Recommendation to Reject Claim #C-23-94, $500,000; Loss of the Ability to Develop or Sell Property due to a Moratorium; George Heidgerken 5. Approve Recommendation to Reject Claim #C-24-94, $1,875.52; Vehicle Damage; David Hannon 6. Application for Assistance from the Veterans' Assistance Fund; from the VFW Post #10706 for $426.60 7. Accept resignations; Gardiner Community Center Board of Directors; Neil Muggoch and Dick Stuart 8. Accept resignation; Parks Advisory Board; Joe Jevne 9. CONTRACT re: Renewal of Annual Grant to the Health and Human Services Department to Support the Jefferson County Interagency Coordinating Council (ICC) for the Infant Toddler Intervention Program; State Department of Social and Health Services 10. CONTRACT re: Professional Services for the Health and Human Services Department; Jefferson County Interagency Coordinating Council (ICC) Coordinator for 1995; Judy Erickson 11. CONTRACT re: Professional Services for the Health and Human Services Department; Jefferson County Family Resource Coordinator for 1995; Kimberly Wheeler 12. Preliminary Approval of Planning Commission's Draft County-Wide Goals for the Comprehensive Plan Per the 13 GMA Goals ..:::~~11 vQL 20 ~At~ 0:1905 Commissioners' Meeting Minutes: Week of November 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Appointment to the Parks Advisory Board: Commissioner Huntingford moved to appoint David Whipple to an unexpired term (ending March 21, 1996) on the Parks Advisory Board. Commissioner Wojt seconded the motion which carried by a unanimous vote. Appointment to the Ferrv Advisorv Committee: Commissioner Huntingford moved to appoint Ted Rogers to an unexpired term (ending December 14, 1995) on the Ferry Advisory Committee. Commissioner Wojt seconded the motion which carried by a unanimous vote. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS IIa Mikkelsen re: Surplus Properties: Treasurer Ila Mikkelsen explained that the County will be auctioning both tax title property and surplus property this year. The auction will be held on December 16, 1994. Commissioner Wojt moved to approve RESOLUTION NO. 123-94, A Notice of Intention to Sell Surplus Real Property, setting the hearing date for November 28, 1994 at 11:30 a.m. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Ila Mikkelsen stated that the tax title property is handled differently. She asked the Board to give direction on which parcels are to be included in the tax title sale and to set the minimum bid. There was a discussion about the Pioneer Building and other parcels the City of Port Townsend has shown interest in. Commissioner Huntingford moved to approve the sale of all listed tax title property and to set a minimum bid of 75% of the assessed value for the parcels. In addition, the Pioneer Building minimum bid will be 75% of the amount listed on the independent appraisal report. Prosecuting Attorney Mark Huth advised that the County cannot sell property on a contract. Ken PrzV20cki and Bill D'Amico. East Jefferson Little Lea2ue re: Proposal for Sea2ull Field: Ken Przygocki, President of East Jefferson Little League explained that Seagull Field in Port Hadlock is mainly used for Little League baseball. There are three fields that support approximately 300 children. The Little League is a volunteer organization and must rely on donations. The funds that they receive each year are used to pay for their charter and insurance and to buy replacement equipment. If there is money left over, it is spent to improve the fields. The majority of their money comes from the concession stand and the sale of chocolate bars. Bill D'Amico presented the Board with a document listing goals for improvement of Seagull Field over a five year period. They are suggesting a partnership with the Jefferson County Recreation Department. He said currently the Little League is failing to maintain the fields because of lack of funds and he feels the fields are unsafe. They would like to see the fields improved and once they are improved, volunteer labor should be able to maintain them. The proposal would utilize the remainder of the property for a youth complex for soccer, football, and eventually, sand volleyball pits, basketball courts, a jogging track and a skateboard park. They are requesting funding and equipment from the County and have submitted a budget with their proposal. They feel strongly that if a sports complex was built, they could schedule sports tournaments year round to generate revenue. Chairman Hinton asked if they have looked into the Boeing grant? They assured the Board that they are proactive and continue to work on projects, but it is very difficult without funding. Chairman Hinton added that the ~OL 20 ~AGE 0:1906 Commissioners' Meeting Minutes: Week of November 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . County is beginning the budget process for 1995 and the Board will look at the Little League's proposal. Lee Tickle. Clallam/Jefferson Community Action Council re: Space for the Head Start Pro2ram: Lee Tickle explained that the Community Action Council has concerns about rental rates for spaces for the Head Start and the Senior Nutrition Programs. He presented a listing that compares the rental rates for these programs at other locations in the Jefferson/Clallam area. He added that CAC prefers to spend funds on actual programs than to pay high fees for space. Region 10, the funding source for Head Start, has suggested that CAC purchase their own building or find a space with less expensive rent. Lee Tickell said the Head Start Program will finish out the year in their current space. Currently, they are putting together a proposal to the Port Townsend School District to locate a modular building or portable near Grant Street School. Community Services Director David Goldsmith explained the County's methodology for determining rental fees at the Port Townsend Community Center. There was a brief discussion about possible ways to subsidize the rent. Lee Tickell said they also have concerns about the lease on the CAC administrative offices at the County Multi-Services Building. They will retain that space for the length of their current lease. PLANNING AND PERMIT CENTER HEARING re: Appeal of Final Miti2ated Determination of Non-Si2nificance: IZA94-0046: Relocation of the Port Ludlow Store and Gas Station: Pope Resources. Applicant: Chairman Hinton opened the hearing regarding the appeal of the final mitigated determination of non-significance for the relocation of the Port Ludlow Store and Gas Station, read the hearing procedures, and asked the following questions: Q) Is there anyone in the audience who objects to the participation of any of the County Commissioners in these proceedings? A) No one objected. Q) Do any of the Commissioners have an interest in this property or issue? A) All three Board members answered no. Q) Do any of you stand to gain or lose any financial benefit as a result of the outcome of this hearing? A) All three Board members answered no. Q) Can you hear and consider this in a fair and objective manner? A) All three Board members answered yes. Q) Has any member of the Board engaged in communication outside this hearing with opponents or proponents on the issue to be heard? A) Commissioner Wojt said that he had spoken to Fire Commissioner John Parker about the SEP A mitigation for the fire district. He said it was information that he requested and he felt he could be fair, without the discussion jeopardizing his decision. The other Board members answered no. Associate Planner Jerry Smith explained that staff has prepared the entire environmental record for the Board to review. He has not received a listing of mitigations that Pope Resources feels are not appropriate for this project. David Cunningham. Pope Resources. stated that this existing gas station and the deli is being relocated several hundred feet to the west of its current location to ease congestion by the store. This property is zoned commercial and the project is required to go through SEP A review because of the size of the gas tanks. He presented a list of SEP A rules for mitigation and explained the specific rules he feels were misinterpreted in determining the mitigations. VOL 20 ~A(.~ o :1907 Commissioners' Meeting Minutes: Week of November 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . He also presented a list of mitigations from the MDNS that they do not think are appropriate. Their objections are as follows: · Mitigative Measures 1 & 2: These are reasonable mitigations, but the DOE Stormwater Management Manual has not been formally adopted by the County. Mitigative Measure 4: There are no streams on the site, therefore there is no need to contact the State Department of Fisheries regarding a hydraulic permit. Mitigative Measure 6: The roadway approaches in the project are private driveways. The County has not formally adopted standards that would apply. Mitigative Measures 7-10: Moving the existing gas station will not increase traffic in the area. Mitigative Measure 11: A transit stop exists at the store 600 feet away. There will not be a significant increase in transit traffic because of the project. Mitigative Measures 14 & 15: Requirements for fire flow, hydrants, and access are contained in the Uniform Fire Code and the Coordinated Water System Plan; there is no need for these to be listed as mitigative measures. Mitigative Measure 16: This measure was suggested in the programmatic EIS to be listed on any project that was approved after that EIS. No specific environmental impacts on fire district services have been identified by the fire district. · · · · · · Chairman Hinton opened the hearing for public comments. R. Kent DeWitt. District #3 Fire Chief noted for the record that the Fire District did not receive notice of this appeal hearing. Much of the language regarding the Fire District in the MDNS is from past Pope Resources projects, all of which have an effect on Port Ludlow as a whole. The Fire District wants Pope Resources to work with them on every project. David Cunningham stated that the Fire District has not identified any specific impacts from this gas station for which there should be mitigation. Chairman Hinton closed the public hearing. The Board reviewed the mitigative measures and determined the following: Mitigative Measure 4, the Department of Fisheries has requested notification of any project if the construction is within 5,000 feet of impervious surface. If this guideline has not been adopted by the State, the Board concurred that this measure be deleted. Planning staff will check with the State. Mitigative Measures 7 through 11 be deleted. They do not see any significant impact on traffic and transit riders that will be caused by the relocation of the gas station. Chairman Hinton suggested amending Mitigative Measure 14 to read, "to comply with the CWSP, adopted in 1986, and the Uniform Fire Code". If the Building Official gives his approval of adherence to the Uniform Fire Code in construction and does not use the Fire District as a source for his decision, the part of this mitigation that asks for the Fire District to give their approval in writing is unnecessary. The Board agreed on these changes. The Board agreed to amend Mitigative Measure 15 to specify that the roads are built to County standards for commercial development and to delete the requirement of approval from the Fire District. Mter a brief discussion about Mitigative Measure 16, the Fire District and Pope Resources said they would both agree on the installation of a low level special purpose sprinkler system if it was allowed by the Building Inspector. VOL 2 0 ~AG~ 01_908 Commissioners' Meeting Minutes: Week of November 14, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Commissioner Huntingford moved to amend the mitigative measures as outlined in the discussion. Commissioner Wojt seconded the motion which carried by a unanimous vote. Hearin2 Notice re: Comments on a Proposed Community Development Block Grant Amendment: Fundin2 to Support Several Activities Sponsored bv The Clallam/Jefferson Community Action Council: Commissioner Huntingford moved to set the hearing on the Community Development Block Grant Amendment for November 21, 1994 at 2:00 p.m. Commissioner Wojt seconded the motion which carried by a unanimous vote. The meeting was recessed at the conclusion of the scheduled business on Monday and reconvened on Tuesday afternoon at the Jefferson Transit offices. All three Board members were present. BID OPENING: Indi2ent Le2al Defense and Conflict Case Services for 1995: Superior and District Courts: Chairman Hinton opened and read the bids received for indigent defense and conflict cases in the Superior and District Courts for 1995 as follows: BIDDERS BID TOTALS 1. John F. Raymond, Attorney (Conflict Cases) Superior Court District Court 2. Davies & Jones, Attorneys at Law (Conflict Cases) 3. Clallam Jefferson Public Defender (Indigent Defense) $300.00 per case $200.00 per case $50.00 per hour $160,000 Commissioner Wojt moved to refer these bids to the Budget Manager, the Prosecuting Attorney, and the Superior and District Courts for review and recommendation for the bid award. Commissioner Huntingford seconded the motion which carried by a unanimous vote. PROCLAMATION re: Wild Olvmpic Salmon Week: Commissioner Huntingford moved to proclaim the week of November 20 through 26, 1994 as Wild Olympic Salmon Week. Commissioner Wojt seconded the motion which carried by unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY ARD OF COMMISSIONERS SEAL: VOL 20 ~A['~ o 1909