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HomeMy WebLinkAboutM121994 MINUTES WEEK OF DECEMBER 19, 1994 Chairman Robert Hinton called the meeting to order at the appointed time in the presence of Commissioners Glen Huntingford and Richard W ojt. APPROVAL OF THE MINUTES: Commissioner W ojt moved to approve the minutes of December 5, 1994 as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Lois Smith. Representin¡: the Executive Committee of the .T efferson County Community Public Health and Safety Network re: Lead Fiscal A¡:ency for this Net- work: Lois Smith reported that the statute authorized by the 1994 Legislature that set up these Community Public Health and Safety Networks requires that a public agency be identified as the lead fiscal agency. There have been a number of discussions about what public agency would be interested, qualified and available to do this for the network. Educational Service District (ESD) #114 which serves Clallam, Jefferson and Kitsap Counties is the only agency that has volunteered to be the lead fiscal agency. She asked if the County would be interested in being the lead fiscal agency for this organization? Treasurer Ila Mikkelsen asked if the $25,000 is the total amount of the Jefferson County Network's planning funds? Lois Smith reported that the $25,000 is for six months (the balance of the current biennium) because this is the only funding authorized by the State Legislature. The ESD proposed budget is for the planning grant funding as well as the population assessment that will be provided to the County. Ila Mikkelsen reported that she checked with other Treasurers around the State and they were reluctant to commit to the role of lead fiscal agent for these networks because there is no specific statute that identifies who has the liability for these services. The other Treasurers were also reluctant to have the ESD' s be the lead fiscal agents for these networks because they feel the funds should be used by the Networks to provide services to the community. It would take additional staff in the Treasurer's office to handle this work. Lois Smith explained that these Networks, as created, are not governmental or private agencies. There is a recommendation that they become private, non-profit agencies. This would give them a statutory definition and it would also address the liability issue. Health and Human Services Director David Specter clarified further that this new legislation created new entities to develop public policy and oversee social service programs when counties and cities already have organizations in place to do that. The County needs to have a role in approving the plans that these networks develop. .' VOl. 20 r',Œ 0 2091 ~ ....................... ........................ ........................ ......................... ......................... .......................... .......................... ........................... ...........................r............................. ............................ Commissioners' Meeting Minutes : Week of December 19, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Jean Baldwin stated that as the County's representative on this Board she is concerned that this Network will become a third entity replacing cities and counties in their governance role. The first year is crucial to develop the structure of the network and the community support. If the structure is not set up to include everyone in the County (including all the outlying areas) and if the communities don't support it, it won't work, and if the County doesn't support it, it's a waste of time. She doesn't feel that the ESD is in a position to know our community. Ila Mikkelsen stated that they need time to review this and assess how it will impact the County offices involved such as the Treasurer and the Auditor. Lee Tickell, Clallam Jefferson Community Action Council, suggested that the County Health Department or the Community Action Council handle the disbursements for the Network. The concern is that these Networks are non-legal entities and therefore cannot receive the funding. If the Networks become private, non-profit entities, there will be a duplication of services already available through the CAC and the County. Lois Smith suggested that this be discussed again by the Board and the County Departments involved at the January 3, 1995 meeting, so a decision can be made before the Network Executive Committee's meeting on January 10, 1995. GMA Update: Public Services Director Gary Rowe submitted and a read a report (see attached.) He noted that last week the Western Washington Growth Manage- ment Hearings Board issued an order finding Jefferson County out of compliance with the Growth Management Act and recommended that the Governor impose financial sanctions on the County. Sanctions have not been imposed on any County. Kent Anderson reported that 6 building permits and 1 subdivision application were submitted last week. PUBLIC COMMENT PERIOD: The following issues were discussed: A suggestion was made that the County immediately suspend GMA planning and cancel all hearings in response to the WWGMHB recommendations for sanctions against the County; the need for direction to the Planning Commission regarding their work on GMA planning in light of the WWGMHB decision; the feeling that the majority of people in the County want to continue in the Growth Management planning process; the sovereignty of the County Commissioners to make decisions for the County; the need for the County to continue to update the Comprehensive Plan and not worry about complying with the WWGMHB orders; what happened to the plan for the Tri Area community; the need for sensitivity to environmental issues; the need for changes to the County's ordinances regarding boundary line adjustments; a suggestion that the County reject the low bid on the Pioneer Building; and the issue isn't planning versus no planning, it's State Hearings Board planning versus County planning. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner W ojt moved to delete item 7 and to adopt and approve the balance of the items as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 132-94 re: In the Matter of Revising a County Project Desig- nated as CROll07; Revise Current Budget; lrondale Road 2. RESOLUTION NO. 133-94 re: In the Matter of Creating a County Project Designated as CRllI6; Create New Project and Project Budget;. 7th Avenue 3. AGREEl\1ENT, Consultant re: Engineering SelVÌèes for County Road Projects, CRll07 and CRll16; Irondale Road and 7th Avenue VOL 20 rMl 02092 .,::::~::::::::::::::: .'::::::::::::::::::::::::: ·.::::~t:::::i:I:II::·llllllllllllllllllill· Commissioners' Meeting Minutes : Week of December 19, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. LEASE AGREEl\1ENT Amendment re: Cooperative Extension Lease at Shold Business Park; Changes in Property Taxes Over the Base Year of 1994; WWW Enterprises 5. AGREEl\1ENT, Interlocal re: Share Project Costs in Accordance with the Require- ments of the Solid Waste C.P. Grant #G95OOO75; State Department of Ecology 6. AGREEl\1ENT, Consultant re: Remodel and Expansion of the Quilcene Community Center and County Park, Project #QC1140; Arai/Jackson 7. DELETE AGREEMENT, Consultant re: Planning Services to Assist with the Completion of the Comprehensive Plan; Henigar and Ray, Inc. 8. CONTRACT re: Continuation of Funding for Local Urgent Public Health Services; State Department of Health 9. CONTRACT re: Codification of Jefferson County Ordinances; Code Publishing Company 10.CONTRACT, Amendment re: Funding Community Development Block Grant #1- 93-742-047; State Department of Community, Trade and Economic Development I1.PUBLIC NOTICE re: Completion of Day Labor Projects, CR1138, CR1143, CR1150 and CN1141; Various County Roads Treasurer IIa Mikkelsen re: Surplus Property Sale of Two Parcels Below Minimum Bid: Treasurer Ila Mikkelsen reported that the final bids on two properties auctioned last week were below the minimum bid: 1) Parcel #821-073-007 (S7 TI8 RIE, Tax 1): Old gravel pit across from the Beaver Valley Store. The bid was $2,450.00 (the minimum bid was set at $3,905.00). 2) Parcel #989-703-904 (port Townsend Original Townsite, Block 39 West half of Lot 3). The Pioneer Building in downtown Port Townsend. The bid was $92,000 (the minimum bid was set at $162,864.00.) Commissioner Huntingford asked when a discussion could be held on what to do with the Pioneer Building? Ila Mikkelsen reported that she won't hold a sale for just one property, so if this bid isn't accepted by the Board, the property wouldn't be put up for auction again until next year. Commissioner Huntingford moved to approve the sale of Parcel #821-073-007 for the bid price of $2,450.00 and to deny the sale of the Pioneer Building. Commissioner Wojt seconded the motion which carried by a unanimous vote. Discussion of Proposed Amendments to the Subdivision Ordinance and Zonin~ Ordinances: Permit Center Supervisor Kent Anderson reported that he has drafted language for changing the Subdivision Ordinance regarding the meaning of "in perpetuity. " The Planning Commission has reviewed this draft language which defines "in perpetuity" as meaning "for the life of the project" and approve of it. This wording could be adopted and used as a Department interpretation which could be implemented immediately. Prosecuting Attorney Mark Huth suggested that the Board implement this language as an interpretation immediately because there are several items that need to be changed in the Subdivision Ordinance such as boundary line adjustments and open space, and then change the Subdivision Ordinance for all three items at a later date. Zoning Ordinance Amendments: The Planning Commission recommetlded additional changes to what Kent Anderson submitted to them for their review ~s proposed changes to vot 20 ~~~~ 0 2093 .ÂJ Commissioners' Meeting Minutes: Week of December 19, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . the Zoning Code Ordinance. The Board concurred that a hearing notice be developed and submitted for the next agenda for the proposed changes to the Zoning Ordinance. Applications for Assistance from the Veterans Relief Fund: Commissioner Huntingford moved to approve the six Veterans Relief Fund applications as submitted: $495, $500, $450, $100, $300 from American Legion #26; and $325 from VFW #4607 (Port Ludlow.) Commissioner W ojt seconded the motion which carried by a unanimous vote. HEARING re: Revisions to Jefferson County Franchise Ordinance No. 2-81: Chairman Hinton opened the public hearing. Don McDaniel. Area Manager for Puget Power. (see attached letter) stated that Puget Power is a privately owned utility that is governed by the State Transportation and Utilities Commission. He then made the following comments on the draft ordinance: · Section 5: The County Engineer's inspection work with regard to Puget Power should be defined better. The County's inspection is for relative position of lines in the right-of- way and not an inspection of construction or installation practices. This section needs to be rewritten. · Section 11: Puget Power is involved in the "Call Before You Dig" program and will continue to be, but it might be more cost effective for Puget Power to implement this program from inside the company in the future. If that is done Puget Power will discuss it with the County first. · Section 17: This section requires 48 hour notice for correction, to change amend, modify or amplify any provision or condition as a result of any State or County regula- tion relating to public welfare, health, safety or highway regulation enacted, adopted or changed. It is important for Puget Power to have a quick response time when it comes to public safety and welfare, however, there may be some situations where it may be impossible (weather or geographical events) to get to a particular site within 48 hours. Wording needs to be added to this section to allow adjustment of this time period for such things as natural disasters and larger highway construction projects. · Section 18: This section speaks to all new construction being installed underground if at all possible. Costs for underground or overhead construction is regulated by the State Transportation and Utilities Commission. Under those regulations Puget Power is required to pass along these costs to either customers or to any governmental agency. He suggested that a clarifying statement be added to this section that would indicate that all costs and construction procedures for private utility projects shall be in accordance with existing tariffs and rates approved and regulated by the State Transportation and Utilities Commission. Also a statement should be added to provide for some exemptions for repair, preventative maintenance, or replacement of damaged facilities. · Section 19: This section requires an insurance bond for performance on all construction projects. Puget Power is a self insured company and is willing to provide insurance evidence once a year rather than posting a bond for each project. A statement is also needed in the ordinance that existing franchises are valid until they become due. He noted that many municipalities are getting away from Franchise ordinances and are negotiating contracts for each franchise holder. He suggested that this ordinance be changed to allow more negotiation with each franchise holder. Hearing no further comments the Chairman closed the public hearing. Bob Henderson, Public Works Department, reported that Section 19 which requires a main- tenance bond for the length of the franchise needs to be changed because this type of bond is only available for a maximum of two years. If this is changed to the two year timeframe, the Board needs to determine what will be done after that period expires. The Board directed Bob Henderson to work with Puget Power to address the comments received, make changes to the ordinance and ·then report back at a later date. ~ot 20 r.~r,ç 02094 ~ .......................... .......................... ........................... ........................... ............................ ............................ Commissioners' Meeting Minutes: Week of December 19, 1994 .... ...... ...... ......... .......... Open Ri&ht-of-Way Request: Portions of West Kincaid and West Price Streets and Eleventh Avenue, Irondale: Philip E. Zerr, Applicant: Bob Henderson reported that this development has gone through SEP A review. The Public Works Department recom- mends approval of the request with conditions. Commissioner Huntingford moved to approve the application to open right-of-way with the conditions as recommended by the Public Works Department. Commissioner W ojt seconded the motion which carried by a unanimous vote. Discussion and Adoption 1995 Bud¡:et: Budget Manager Gary Rowe reviewed the recommended budgets for the various County Departments and advised that the Board needs to determine the level of property tax increase if it is going to be less than the 106% allowed. Commissioner Huntingford moved to set the levy rate at the 103 % and to use the excess reserves to balance the budget. Chairman Hinton seconded the motion. Chairman Hinton called for a vote on the motion. Chairman Hinton and Commissioner Huntingford voted for the motion. Commissioner Wojt voted against the motion. The motion carried. Elected Officials Salary increases. Gary Rowe recommended the following increases be given each year for four years, with no cost of living adjustment for 1995; Auditor, Treasurer, Assessor and Clerk $2,000; Sheriff $2,500 and Prosecuting Attorney $3,000. Commissioner Huntingford moved to increase the Elected Officials salaries as recommended starting in 1995 except for the newly elected officials. The same increases will be given to the newly elected officials beginning in 1996. Commissioner Wojt seconded the motion. The Chairman called for a vote on the motion. Commissioner W ojt and Commissioner Huntingford voted for the motion. Chairman Hinton voted against the motion. The motion carried. Chairman Hinton noted that he feels a job description is needed before a pay increase is considered for the Director of Public Services. DecIarin¡: an Emerl:ency Due to Floodin¡:: Commissioner W ojt moved to approve RESOLUTION NO. 134-94 declaring an emergency to deal with flooding in the County due to weather and tidal conditions. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The meeting was recessed at the conclusion of the scheduled business and reconvened on Tuesday morning with all three Board members present. The Board then attended a briefing on the Comprehensive Planning Process and a workshop to review resource land designation options. All three Board members also met on Thursday to do the following business: Settin¡: Salaries for Elected Officials: After discussing the requested salary increases with the Clerk, Auditor Elect, Sheriff Elect, Assessor, and Treasurer, Commis- sioner Huntingford moved to approve salaries increases as follows: Auditor, Clerk, Assessor and Treasurer $2,000 per year Sheriff $2,500 per year Prosecuting Attorney $3,000 per year plus a 3% cost of living adjustment each year for 4 years to begin January 1, 1995. Commissioner W ojt seconded the motion which carried by a unanimous vote. 1995 Bud¡:et Adoption: Commissioner Huntingford moved to approve RESOL- UTION NO. 135-94 adopting the 1995 budget with the changes .to the salaries for the elected officials as approved and setting the levy rates (sèe attached letter to Assessor) as VOL 20 r.W: o 2095 ···..i· ....... ....... ....... ....... ....... ........ ....... ........ ......... ........ ........ ......... ........ .......... ....... ........... ........ ............ ....... ........... ........ .......... ........ ..::::¡¡~~¡¡¡¡¡¡II{j¡¡t~jj¡¡~III¡¡¡ Commissioners' Meeting Minutes: Week of December 19, 1994 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . drafted. Commissioner Wojt seconded the motion noting that he is opposed to the 103% levy rate. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. AGREEMENT. Consultant re: Plannin2 Services to Assist with the Comple- tion of the Comprehensive Plan: Heni¡:ar and Ray, Inc.: Commissioner W ojt moved to approve the consultant agreement with Henigar and Ray, Inc. Commissioner Huntingford seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: ,~~ . lon, Chairman . . vo ~ 20 ¡'M~ (12096 ................................ ................ .............. ........ ....".. ........ ......... ........ ....... ........ ........ ......... ....... ......... . ....... .......... .."." ........... ........ ........... ..."., ..::::¡¡¡¡¡tI~¡~~~~~~¡~¡~¡¡¡¡1¡¡}¡¡¡¡¡¡¡¡¡¡r