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HomeMy WebLinkAboutM012593 MINUTES WEEK OF JANUARY 25, 1993 Chairman Richard Wojt called the meeting to order in the presence of Commissioner Robert Hinton and Commissioner Glen Huntingford. Risk Manager Gary Rowe presented the Golden Dragon Award to the Board from the Washington Counties Risk Pool recognizing the County's low loss severity and low loss ratio from 1988 to 1992. Discussion of Subsection 7.20(1) Public Notice of Pendin2 SEPA Threshold Determinations; Ordinance No. 06-1014-91 An Ordinance Amendin1! the Public Notice and Anneals Provision Under the .Tefferson Countv SEPA Imnlementin1! Ordinance No. 7-84: Commissioner Huntingford reported that he feels it is in the best interest of the public to repeal the public notice section of Ordinance No. 06-1014-91. Planning and Building Department Director Craig Ward reported that the process for repealing this section is the same as for amending the ordinance and requires a proposed ordinance amendment, a report from the Planning Commission, and a public hearing. He noted that there are several issues that need to be changed in the SEPA ordinance (such as mapping, what areas are designated environmentally sensitive, thresholds for environmental review, appeals possibly being on the record instead of "de novo," etc.) and suggested that all the changes be made and considered at the same time. The discussion continued regarding the reasons for adoption of this section of the ordinance, the SEP A process with the posting notice requirements, and ways to help applicants through this process. Commissioner Huntingford asked Craig Ward to present a list of items that he feels need to be changed in this Ordinance, so that they can all be made at one time. Later in the day: Commissioner Hinton moved to have the Planning and Building Department draft an amendment to Ordinance 06-1014-91 to delete Section 7.20 (1) (the pending SEPA Threshold Determination notification). Commissioner Huntingford seconded the motion which carried by a unanimous vote. Planning Department Caseload: Commissioner Hinton noted that he has a listing of 50 land use cases currently under review by the Planning Department. Some of these projects have been in the process for as long as two years. He asked how a project could take that long to review? Craig Ward reported that in many of the cases that have been in the process for a period of time, the applicant still needs to provide information or meet specific requirements before final approval can be issued. The discussion continued regarding the caseload, the number of staff members, their caseload assignments, and how the SEP A process impacts project approval in terms of timeframe. t '\ L'':~ ~.ttI i. 19 'i~;~ 0 :1 o~!. ;,. Commissioners' Meeting Minutes: Week of January 25, 1993 Page: 2 GUY Rudolph. Chimacum Gran2e re: Community Council Desi2nation for Eastern Jefferson County: Guy Rudolph, Chimacum Grange, explained that the Grange is requesting that a community council be set up for the County. This Community Council would oversee the development of community plans for individual communities, such as Tri Area, Quilcene, etc. Mr. Rudolph added that the Community Council would look at the overall issues that impact the county, and then the individual communities can look at their specific area and what is needed for it. Commissioner Huntingford asked how many people Mr. Rudolph would propose to serve on this Council? Guy Rudolph answered that he feels five to seven people on this Council would be adequate. Mayland Gaines. Growth Management Committee Chairman for the Grange, stated that the communities in Jefferson County are unique and he would like to see them be able to express their uniqueness through a community council. He asked that the Board consider this request and take prompt action on it. Mr. Gaines suggested that the Board advertise for people interested in serving on such Council and then determine how many members the Council would have, and appoint people they feel represent the County. Chairman Wojt noted that the Planning Commission is appointed to oversee these activities. Mr. Gaines answered that he sees the Community Council as a steering group more than an execution group. Commissioner Hinton suggested that the Community Council membership could be developed from individuals who have worked on individual community plans. After further discussion of the Community Council, Guy Rudolph said that he sees this committee going from community to community getting the people in each area interested and facilitating work on community Plans. This Council will need a budget and staff help from the Planning Depart- ment. Craig Ward explained that the Board and staff need to review the public involvement process for Growth Management and how it will proceed. He suggested that a workshop be scheduled and that the Board defer making a decision on this request until after that workshop. The Board concurred that the workshop be scheduled for 3:00 p.m., after the Planning Depart- ment business. Katherine Baril. Washin2ton State University Cooperative Extension re: Update on Cooperative Extension: Katherine Baril reported that she has been appointed, with the Board's concurrence, the Cooperative Extension Chair for Jefferson County. She then updated the Board on Cooperative Extension programs. She asked that the Board consider the following requests: 1) to keep the office open from 8:00 a.m. to 5:00 p.m., 2) to move the office to a better space that is more accessible to the public, 3) budget flexibility to allow for program changes, and 4) more meetings with the Board to keep them updated on programs. Coastal Zone Mana2ement Grant for Marine Science Center; State Department of Eco102Y: Commissioner Hinton moved to have the Chairman sign the Coastal Zone Management Grant application to the State Department of Ecology for the Marine Science Center. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Support for Port of Port Townsend Coastal Zone Mana2ement Study Grant Application: Lloyd Cahoon, Manager of the Port of Port Townsend asked the Board for a letter of support for the Port's Coastal Zone Management Study Grant application through the State Department of Ecology. The grant is for funding of an initial study to determine need and/or demand for additional moorage space. The Board concurred that a letter of support be written. . .ot 19 0 :10·)! , r AC£ I ,1 Commissioners' Meeting Minutes: Week of January 25, 1993 Page: 3 PUBLIC COMMENT PERIOD: Questions about the Quilcene Fire District, land use decisions and process problems, the Marine Science Center's programs, and the rules for the Public Comment period were discussed. Discussion of Outside Plannin2 Assistance for Plannin2 Department re: Interim GMA Re2Ulations: Commissioner Huntingford explained that he feels that assistance is needed for the Planning Department in drafting the interim Growth Management ordinances. Prosecuting Attorney Mark Huth reported that there is a County Ordinance in place for procurement of consultant services. If the estimated cost for the services is below $2,500 there are no bidding requirements. If the services will cost over $2,500 and a consultant roster is established, a consultant can be chosen from that list. If there is no list established, then a request for proposals must be advertised, a scope of work set, and a date set for submission of the requests. Craig Ward asked what the Board sees as the scope of work for a consultant services contract? He asked if the Board is seeking a whole new ordinance or if they want discussion of policy alternatives? Commissioner Huntingford stated that he would like to see policy alternatives. Several interested citizens then explained their views on how the County should proceed with developing the interim ordinances. The Board members advised that they will make a decision after the GMA workshop scheduled for February 2, 1993. Bart Phillips. Executive Director. Economic Development Council re: Tourism Coordinatin2 Council Recommendation for Hotel/Motel Tax Funds for 1993 and Other Items: Bart Phillips explained that the Tourism Coordinating Council (TCC) sent the Board a memo outlining what they are asking the County to fund for 1993 from the Hotel/Motel Tax Fund. The TCC received $184,000 in requests for project funding with a budget of $97,000. The general feeling of the TCC was to fund visitor information centers and other customer service activities during this first year. A reserve is budgeted to begin putting a Visitor Information Guide together and to allow for unanticipated funding needs during the year. Commissioner Hinton asked the breakdown on funding for the TCC from the City and the County. Bart Phillips reported that the City is contributing $60,000 (they held back 20% of their funds in reserve) and the County is contributing $37,000 (held back 15% in reserve). Commissioner Wojt reported that the County directly funds the Historical Society for $25,000, and the amount necessary to make the FmHA loan payments on the Balloon Hangar. Commissioner Hinton expressed concern that a majority of the members of the TCC (especially the County members) were not present when the vote was taken on the funding requests to be included in the budget. Bart Phillips reported that the Finance Committee (three County and two City members) did all of the legwork on the funding requests and recommended unanimously to the whole TCC Board regarding the projects to receive funding. The dollar value of the funding of County projects is higher than the County's funding to the TCC. Commissioner Wojt explained the history behind the formation of the TCC. Commissioner Hinton noted that he has heard concerns that the County members should be allowed to determine how the County's funds are spent and the City members determine how the City funds are spent. Bart Phillips noted that the funding recommendation has responded to those concerns and many county projects have been funded, that probably would not have been, under the previous process. Commissioner Hinton reported that the Board has received letters from the Port Hadlock Chamber of Commerce, and the Port Ludlow Chamber of Commerce listing their concerns about the TCC. He suggested that this budget not be approved until these concerns are l VOlf9 rAŒ 0 1. O:J Commissioners' Meeting Minutes: Week of January 25, 1993 Page: 4 addressed. Bart Phillips explained that the Visitor Information Centers are operating and if they don't have commitments for funding soon, they will have to be notified and may have to curtail their operations. Commissioner Hinton noted that concerns have been raised regarding the Visitors Guide. He asked who is doing the work on this Guide? Bart Phillips explained that the TCC is controlling and doing the Visitor's Guide. The TCC is composed of representatives from the communities and private businesses in the County. Commissioner Huntingford continued by noting that the concern is that most of the TCC membership represents non-profit or govern- mental agencies, while the monies are generated by private businesses. Commissioner Hinton asked if all of the projects in the recommendation have to be approved at once? Bart Phillips responded that the Board can approve specific projects for funding if they choose. The discussion continued regarding the funding, how it was recommended for allocation, the membership of the TCC and why the TCC was established. Commissioner Hinton moved to defer consideration of these recommendations until the TCC has a chance to meet in February to work on some of the issues raised and report back to the Board. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Clallam County Request to Governor to Hold Timber Summit on the Olympic Peninsula: Commissioner Huntingford moved to support Clallam County's request to the Governor to hold the Timber Summit on the Olympic Peninsula. Commissioner Hinton seconded the motion which carried by a unanimous vote. APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the Minutes of January 11 and 19, 1993 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Hinton moved to approve and adopt the consent agenda as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. Letter to Chimacum Ecology Youth Corps re: Continued Support for Cardboard Recycling Project 2. RESOLUTION NO. 9-93 re: Increasing the Cash Box III the District Court; From $100.00 to $250.00 3. LABOR AGREEMENT, Addendum re: Add Lead Flagger to Public Works Bargaining Unit; Teamster Union, Local #589 4. Notice of Request for Proposals re: Consulting Services for Preparing a Non-Project Environmental Impact Statement for the Jefferson County Development Code 5. Setting Recreation Part Time Employee Wage Rates BUSINESS FROM COUNTY DEPARTMENTS PLANNING AND BUILDING Shoreline Substantial Development Permit #SDP92-0014; Old Pleasant Harbor Marina Expansion; V oetber2. Applicant: Associate Planner Jim Pearson reported that this proposal for the expansion of the old Pleasant Harbor Marina was reviewed by the Shoreline ~VOl 19rAGf' 0 1.04 Commissioners' Meeting Minutes: Week of January 25, 1993 Page: 5 Commission. The Shoreline Commission discussed the use of creosote pilings. There is nothing in the Master Program specifically prohibiting their use, but creosote is a hazardous substance. The Shoreline Commission has asked that the Board consider changing the Master Program to address use of creosote pilings. After further discussion of the use of creosote pilings, Commissioner Huntingford advised that he would like more information on this matter before considering a change to the Master Program. Commissioner Hinton asked who has control over sewage discharge in marinas as noted in the second proposed condition, ("No sewage shall be discharged from vessels moored at the site.")? Jim Pearson answered that if sewage discharge is happening at the dock, this condition will give the County the authority to deal with it. Commissioner Hinton moved to approve Shoreline Permit #SDP92-0014 as recommended by the Shoreline Commission with the conditions as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion of Appeals (3) of the SEP A Threshold Determination on the Proposed Amendments to the SEPA Implementin2 Ordinance: Prosecuting Attorney Mark Huth reported that these appeals were discussed previously (see also Minutes of January 11, 1993) and at that time the Board had not decided if they were going to proceed with this draft ordinance or withdraw it and draft a new ordinance. Craig Ward stated that withdrawing the ordinance under appeal will add a considerable amount of time to the adoption process for an interim ordinance to address critical areas. He suggested that the Board hold the public hearing on this draft ordinance, receive public comment and make changes to address those public comments. Chairman Wojt asked if this is done what would happen with these appeals? Mark Huth reported that the Board would have to hold a public hearing on the appeals and determine if the SEP A threshold determination issued was proper. The discussion continued regarding the time necessary to amend the current ordinance. Craig Ward reported that the Planning Commission has reviewed and reported on the current draft ordinance, the threshold determination has been made, and the Board can change the ordinance based on testimony they receive at public hearing. A new ordinance would require review and a report by the Planning Commission, a threshold determination, and a public hearing. He feels that there is a significant difference in the time required for the adoption process. How all of the 13 goals of the Growth Management Act will be addressed, the economic impact of the ordinance, and how best to continue with this process were discussed further. Commissioner Huntingford explained that he is concerned that the County follow the right process so that the final decision isn't thrown out due to a procedural error. Mark Huth reported that to this point the County has followed the correct process. He is concerned because the County is currently a year past the State's deadline for adoption of these interim ordinances. Craig Ward reported that another workshop is scheduled for February 2, 1993 to provide the Board with more information on the proposed ordinance and he feels the Board can delay making a decision on these appeals until after that time. Commissioner Huntingford moved to table action on the appeals until after the workshop on February 2, 1993. Commissioner Hinton seconded the motion which carried by a unanimous vote. ~ VOL 19 tAŒ' 0 1.05 Commissioners' Meeting Minutes: Week of January 25, 1993 Page: 6 The Board and the Planning Department then held a workshop for the rest of the afternoon on the public involvement process for Growth Management. The meeting was recessed at the end of the business day on Monday and reconvened on Tuesday morning. After attending the Department Head meeting at 8:15 a.m., the Board members participated in a workshop on the Shoreline Management Master Program. SEAL: MEETING ADJOURNED ATTEST: ~tYV1\ai1i~ Lorna L. Delaney, Clerk of the Board ,VOL 19 tAtE 0 1. 06