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HomeMy WebLinkAboutM021693 c..l~ V' ~ö..c: MINUTES Week of February 16, 1993 Chairman Richard Wojt called the meeting to order at the appointed time. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. Lee Wilburn. President. Vanta2e Properties, Inc. re: Dedication of Ri2ht-of- Way from County Property for an Access to a new Business Park Development: Lee Wilburn, President, Vantage Properties, requested that the Commissioners dedicate a portion of County owned property to the public for road purposes to complete the extension of AlderlLasalle Street in Port Townsend. He explained that the County owns a little over 2 acres of property located between Howard and Alder Streets, behind the Honda Shop and Jackpot Grocery Store on Sims Way. At the time this area was platted, the streets did not cross the County property. Howard Street runs from Sims Way north for about 500 feet and then terminates at the County property. The street is platted at half width on the other side of the County property. The north boundary of the County property is contiguous with Vantage Properties parcel (35 acres) which they are developing into a business park. Two pieces of the County property are needed for dedication as right-of-way to allow the completion of a road to serve the business park: a 12,710 square foot parcel north of Howard Street, and a 7,750 square foot parcel north of Lasalle/Alder Street. North Sound Bank, an adjacent property owner, has agreed to dedicate a portion of the right-of-way also. The right- of-way dedicated by the business park, the bank and the County will make the Howard and Lasalle Street connections so that the Port Townsend Business Park will have adequate access. Vantage Properties will pay all of the costs of developing these roads. He then reviewed a packet of information on the business park which included a transportation and financial analysis. Chairman Wojt asked what procedure the County must follow to accommodate this request? Prosecuting Attorney Mark Huth reported that the Board must find that the dedication of this property as right-of-way is in the best interest of the public, and enter an order of dedication. A legal description and map will need to accompany the order to be recorded with the Auditor. Lee Wilburn explained that the Business Park is currently in the City's permitting process and the environmental review should be issued in two to three weeks. Public Works Director Gary Rowe reported that the City's permitting process may affect the dedication of County property. He suggested this request be reviewed further, because there have been requests for dedication of right-of-way in this same area in the past, and issues brought up that may need to be addressed. He suggested that two things be checked: 1) that the roads can be built as proposed, and 2) whether there are any problems with wetlands, or other property characteristics. Lee Wilburn stated that he can provide a wetland assessment of the property which indicates that the low area on the County property is not a wetland. Gary Rowe ,.. VOL J.. ~ r:,G~ _ :L80 ~ Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 2 suggested that the Public Works Department develop a report for the Board on this request. The Board directed the Public Works Department prepare a report. Discussion of Contract for Prosecutin2 Attorney Services with the City of Port Townsend: Prosecuting Attorney Mark Huth reported that the District Court has submitted a memo to the Board about the impact on their office if the County Prosecuting Attorney doesn't continue to perform the misdemeanor prosecutorial services for the City. He then explained the public safety aspects of having the County provide these services (i.e. persons being arrested for DWI in the County and in the City), as well as the efficiencies for the attorneys and the District Court office staff. Currently there are 300 open criminal files, with 99 of those being City cases and 201 County cases. Overall in 1992 there were 800 City cases and 4,900 State, County and other law enforcement agency cases, handled by the Prosecuting Attorney's Office. Mark Huth asked the Board for authorization to go to the City and negotiate the maximum number of cases to be handled for the contract amount. Handling cases above that limit would have to be negotiated. He would also like to negotiate wording on how appeals will be handled. Commissioner Hinton stated that since this contract is advantageous to the City and the County he sees no problem with the Prosecuting Attorney negotiating with the City as requested. Commissioner Huntingford suggested that consideration be given in the contract for the establishment of a money limit for the City cases to be handled, instead of just a maximum number of cases. Wally Pedersen re: Drillin2 Wells in Platted Areas: Wally Pedersen explained that he and Ray Buchmann own the old ferry landing property at South Point. They purchased property on the hill above the site, hired an engineering firm to do a soil analysis, and determined that it was an ideal place for a drainfield for four septic systems on the ferry landing property. ADA Engineers was hired to design the drainfield, but before the work was finished, the owners of the adjacent property (McNair's) started to drill a well 10 feet from the property line between their property and his. The McNair's already have a well on their property that they are using. Mr. Pedersen reported that he advised the well driller that he had an approved septic system permit for his property which would be to close to the well being drilled. He also discussed this with Linda Atkins of the Health Department and she indicated to him that in Jefferson County whoever gets done first wins. Mr. Pedersen continued by noting that he has tried to set up a meeting with the McNairs, but has had no response from them. Commissioner Hinton asked the date the well was drilled? The well was being drilled on July 14 and 15, 1992, Mr. Pedersen answered. That was three to four months after the drainfield permit was approved, Commissioner Hinton noted. Prosecuting Attorney Mark Huth explained that since a well is in, the County is unable to permit Mr. Pedersen to go forward with his septic system. The McNair's well driller did not notify the State Department of Ecology of the location of the well. The Department of Ecology checks to assure that there are no potential sources of contamination within a specified number of feet of the well. A property owner can drill a well wherever they want to on their property, but when that is done the neighboring property owner is restricted from putting a septic system or anything else that could potentially contaminate the well on a portion of his property. Mr. Pedersen added that the McNair's property is hooked up to a water system and they do not have to get their water from this new well. Mark Huth reported that although the County is the agency that issues septic system permits, it has nothing to do with permits for well drilling. He explained that he has met with Mr. Pedersen, the Buchmann's and their attorney. The McNairs were invited to the meeting but ~ VOL 19 rAGE. 181 Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 3 did not attend. The dispute is between Mr. Pedersen and the McNair's and does not involve the County. Mr. Pedersen reported that he just wants his septic permit issued by the County because he has done everything required to install this septic system. In response to discussion of the Subdivision Ordinance, Mark Huth reported that the Subdivision Ordinance only controls the subdivision of land, and is prospective in its application which means that if you're going to divide your property now, you would have to comply with these regulations concerning where wells are going to be drilled. This plat (where Mr. Pedersen's property is located) is forty years old and the new Subdivision Ordinance regulations cannot be applied retroactively. The septic system regulations are separate from this ordinance. Commissioner Huntingford asked where the County draws the line? The County approved the franchise for the septic line up the hill, and the septic permit was approved. Mark Huth stated that the County cannot allow the septic drainage system to go in with a well that close to it. The State Department of Ecology regulates well drilling, and Mr. Pedersen's problem is with either the State DOE or the McNair's. Mter more discussion of this issue, Mark Huth proposed that all of the concerned parties sit down and try to resolve the problem. Commissioner Hinton stated that something needs to be done for property owners like Mr. Pedersen. Mr. Buchmann said that he went to see Mr. McNair who is aware there is a pipe for the water system about 800 feet from his property. Mr. Pedersen and Mr. Buchmann offered to pay the well driller to move the well rig to the opposite side of the McNair property where a well would not encumber their property. Mr. Pedersen reported that he went to the Health Department in good faith, had all of the necessary permits issued, but before the septic system could be installed a well was drilled. Mter further discussion of the issue, Mr. Pedersen stated that he would be willing to meet with the McNair's again. Mark Huth will set up a meeting. PUBLIC COMMENT PERIOD: The only public comment was a "Thank you" for the seating re-arrangement in the Commissioners Chambers. APPROVAL OF THE MINUTES: Commissioner Hinton moved to approve the minutes of February 1, and 8, 1993 as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete items 3, 4, 5, 6, 7, and 10 and approve the balance of the items on the consent agenda as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Consultant Services for the Chimacum Road Improvement Project CR0953; AES Consultants 2. Denial of Claim #C-02-93 as Recommended; Damage to Pedestal; U.S. West Communications $101.36 3. DELETE RESOLUTION NO. _ re: Dividing Voting Precincts 705, 706 and 707 (port Townsend) into Six Precincts: 705, 706, 707, nq, 711, and 712 4. DELETE RES~LUTION NO. _ re: Dividing Voting Precincts 102, 103, 301, 302 and 304 into Nine Precincts: 102, 103, 108, 109, 301, 302, 304, 305 and 306 5. DELETE RESOLUTION NO. _ re: Dividing Voting Precincts 501, 502 and 503 into Five Precincts: 501, 502, 503, 504, and 505 6. DELETE LOAN AGREEMENT NO. 93-001-19; Water Quality Improvement Fund; Exhibit "A" Rehabilitation Measures; Exhibit "R~~Premises; Exhibit "C" Promissory Note; Jennifer L Turney 7. DELETE Reappointments to the Shoreline Management Advisory Committee; Phil Andrus (District 2) and Harvey "Mike" Fleming (District 2); Each to serve a Three Year Term which will expire March 1, 1996 8. Reappointment of Member to the Solid Waste Advisory Committee; Neil Vanderven; To a Two Year Term which will Expire February 20, 1995 .VOL 19 r,~Œ182 Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 4 9. Approval of Plat Amendment; Relocation of a Drainage Easement on Lot 32 and 33 and Combination of Lots 32 and 33 into a Revised Lot 32; Marshall Addition 10. DELETE Approval of Reduced Amount for Claim #C-0l-93; Damage from Accident with a County Vehicle; Russell Warfield; $200.00 11. Approval Purchase of One (1) Double Drum Vibratory Roller; Ingersoll-Rand Equipment Sales for $24,075.00; for Public Works BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Hearin2 Examiner Findio2s. Conclusions and Recommendation re: Vacation of a Portion of Old Hadlock Road; At Intersection with Chimacum Road about 600 feet South of Lopeman Road and west of Elkins Road; Jefferson County. Applicant: Public Works Administrative Assistant Eileen Simon reported that this vacation is being considered at the request of the County to vacate a portion of Old Hadlock Road at its intersection with Chimacum Road, south of Lopeman Road and West of Elkins Road. The Hearing Examiner held a hearing on the, request and recommends that the vacation be approved subject to the following conditions: 1) An easement within the right-of-way shall be reserved for trail purposes. 2) p'rior to the road being vacated, Hayden Development Company shall dedicate by statutory warranty deed land needed for the construction of a right-of-way for a new intersection connecting Chimacum Road to Old Hadlock Road. Chairman Wojt asked when the intersection improvements would be made if this vacation is approved? County Engineer Bob Nesbitt explained the plans for the intersection improvements. Commissioner Huntingford moved to approve the vacation as recommended by the Hearing Examiner. Commissioner Hinton seconded the motion which carried by a unanimous vote. Decision on Adoption of the Proposed Solid Waste Fee Ordinance: Public Works Director Gary Rowe reported that findings of fact and conclusions have been drafted to support the proposed increase in solid waste fees as directed by the Board after the public hearing. Commissioner Hinton asked the weight of the trailers as they are being loaded currently? Bob Nesbitt explained that the trailers are being loaded with between 17 and 18 tons of waste. The new long haul transport contract charge is based on two trailers at a time loaded with 34 tons of solid waste. Commissioner Hinton stated that the long haul contractor will be paid by the load, and he feels that it was an error to award the contract written that way. If the trailers haul less than the maximum tonnage, the County will be subsidizing the cost. Gary Rowe reported that the bid for hauling was based on the optimum amount of garbage being hauled per trip, to provide the most competitive bid for this service. If the bid was based on a per ton rate without the County having control over loading, then the hauler wouldn't give a reasonable bid. It is in the County's best interest to load the maximum amount of garbage on the trailers, so that the most garbage is transported in the least number of trips. He explained that not every ton of garbage taken in at the County landfill is sent to the regional landfill. Things like large appliances, tires, and yard wastes (when the composing facility is operating) are disposed of by an alternate method. County Engineer Bob Nesbitt added that the trailers are loaded, tarped and sealed and then the transport company is called to pick them up. Gary Rowe added that the trucks are also weighed before they are turned over to the trucking firm. VOL 1 9 r,~G~ 183 Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 5 Commissioner Hinton asked if there has been a reduction in the operating expenses at the landfill this year over previous years? Gary Rowe answered that a portion of the previous tipping fee was placed in a fund for closure of the existing landfill. Once the landfill is closed that money can then be used to pay the debt service on the bonds used to finance the closure. There is some equipment that will not be used any longer, but those costs will be replaced by the transfer operations costs. Commissioner Hinton asked how the costs for the drop box sites in the County are tracked? Gary Rowe explained that the costs for each individual site (utilities, personnel, hauling, etc) are tracked through the County's accounting system. The fees paid at those sites do not cover the entire cost of their operation. The rates at the landfill subsidize the drop box site and recycling center operations. Commissioner Hinton asked what the recycling program includes? Gary Rowe reported that there is curbside recycling in the City of Port Townsend and the recyclable materials are brought to the landfill by the City's contractor. There are recycling boxes at all of the County drop box sites, as well as at some grocery stores around the County, which are picked up by the County. Mter further discussion of the operations of the landfill and the drop box sites, the moderate risk waste facility, and what the proposed tipping fees will be used for, Commissioner Hinton indicated that he feels the County needs to be concerned about continuing to subsidize the deficit from the recycling program. Something needs to be done to reduce these costs and he feels it is not fair to include this in the tipping fee. In light of all of these questions and concerns, Commissioner Hinton stated that he is not comfortable with raising the tipping fees at this time. The City of Port Townsend has not been involved in this and they will have to raise their rates in accordance with the County's. He feels that a workshop with the City should be scheduled to take a closer look at the figures and alternatives to reduce some of the costs before a fee increase is adopted. Chairman Wojt cautioned that the expenses for the solid waste division are on-going and if the fees are not raised it will have a negative budget impact. Commissioner Huntingford asked if it would be possible to have the Solid Waste Advisory Committee meet with City and County officials to review these questions? He asked how much waste is taken out of the waste stream by recycling? Gary Rowe reported that about 10% of the waste at the landfill is recycled. Doug Simpson stated that in lieu of the need for new findings of fact, he hopes the County will have another public hearing on this proposal and he feels that Public Works Department should provide more detailed information for that hearing. Bernie Petersen stated that he has been at several meetings and was at the public hearing on this issue and he has never been given the same figures twice. AI Boucher stated that he was unable to attend the hearing, but he did talk with Jeff Frettingham who provided him with a lot of information. He feels it is important that the County Commissioners try and get the County Departments to be more forthcoming during public hearings as to how they arrived at their conclusions. Commissioner Hinton moved to defer action on this proposed fee ordinance until a meeting can be scheduled with the City and the Solid Waste Advisory Committee. Commissioner Huntingford seconded the motion. The Chairman called for a vote on the motion. Commissioner Huntingford and Commissioner Hinton voted for the motion, while Chairman Wojt voted against the motion. The motion carried. DOU2 Simpson and Bart Phillips re: Discussion of Economic Development for the County: Doug Simpson reported that he is Chairman of the Business Recruitment Committee for the Economic Development Council and he and Bart Phillips are trying to VOL 19 rA,C~ 184 Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 6 make the EDC more visible in the County. A packet is being put together to attract businesses to the County. He asked if the Board would provide a letter for this packet to let interested businesses know that the County Commissioners are pro business, pro growth, and in support of business willing to locate here. He also suggested that a Planning Department staff member be assigned as an "Ombudsman" for businesses who are locating here to help them through the permitting process. He also suggested that a workshop with the Planning and Building Department be planñed to provide information on the requirements for businesses locating here. The discussion continued regarding the types of industries being encouraged to move to the County. Bart Phillips reported that a "White paper" was presented to the Board in April of 1992 which established an overall vision for economic development in the County. Bart Phillips also gave a status report on the activities of the West End Committee working on a community plan. He reported that the process is going well and the committee will probably be able to meet their June 15 deadline. PLANNING AND BUILDING HEARING re: Appeal. Variance Denial IZ-55-92; Maximum Buildin2 Size for a Home Business; 6121 Beaver Valley Road. Port Ludlow; Robert Schladetzky: Jerry Smith reported that the Hearing Examiner denied a variance for Mr. Schladetzky's project to allow it to be over the 2,500 square foot requirement for a home business. Mr. Schladetzky is appealing the Hearing Examiner's decision Chairman Wojt then opened the public hearing. Mr. Schladetzky stated that he is appealing this size restriction because it is an arbitrary figure. This size limit doesn't allow for the unique characteristics of a particular home business. The inflexibility of the 2,500 square foot limitation does not address the various types of home businesses that are currently operating in the County. His home business is unique and he doesn't know of any other home business in the County that rents meeting space. He added that a 40 x 40 foot meeting space is all that would be left after the pipe organ is in place. When aisles, the restrooms and kitchen area are taken from that space the remaining space will only accommodate 25 people. Mr. Schladetzky reported that there has been no negative input from his neighbors on his proposed home business. He has talked with the two adjacent neighbors and they are in favor of it. The State Department of Transportation has allowed him to upgrade the highway access to his property. He advised that the building is on a concrete slab and if he has to install restrooms inside the building it means he will have to dig up the concrete floor. Chairman Wojt asked about parking? Mr. Schladetzky reported that he has adequate parking for this meeting space. Mr. Schladetzky reiterated that he feels it is a shortcoming in the ordinance regulating home businesses that each application is not evaluated on its own merit. This home business will have no detrimental impact on the environment. Hearing no further public testimony, the Chairman closed the public hearing. Prosecuting Attorney Mark Huth stated that the purpose of the 2,500 square foot size for home businesses was to limit them from becoming larger commercial enterprises. Variances from this size standard have been allowed in the past when the type of business had a need to operate in a larger building. The criteria for granting a variance from the Interim Zoning Ordinance are: 1. A literal enforcement of the standard in question would result in an undue hardship not experienced by neighboring properties or the general public. In this case, VOL 19 r~G[ 185 Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 7 requiring Mr. Schlad~tzky to keep his building at 2,500 square feet would somehow have to result in a hardship to him that isn't experienced by neighboring properties or the general public. 2. It is necessary that the hardship relates to the application of the standard to the land, rather than the personal circumstances of the applicant. Mr. Schladetzky has to show that the 2,500 square feet limitation affects his property rather than his circumstances. 3. The variance, so granted, constitutes the minimum relief necessary to allow reasonable use of the property. This is a judgment call, but based on Mr. Schladetzky's testimony about the amount of space the pipe organ takes, using the building for a meeting hall, and if the variance isn't granted, there would only be enough room for a meeting of 25 people, this criteria has been met. 4. The variance does not authorize deviation from the specific zone restrictions contained in this ordinance. This home business does not do that. Chairman Wojt stated that he feels that because of the nature of Mr. Schladetzky's business the size limitation would prevent him from operating his home business. Commissioner Huntingford asked Mr. Schladetzky where the restrooms and kitchen would be located, if the variance is granted? Mr. Schladetzky answered that the kitchen would be located on the south side of the building and the restrooms would be on the north side. Commissioner Hinton stated that he agrees that the 2,500 square foot limit is arbitrary. The unique character of having a pipe organ with this meeting space necessitates the additional space for kitchen and restroom facilities. Commissioner Hinton moved to grant the variance based on the findings of fact. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Mark Huth reported that the Planning Department staff will prepare findings and conclusions for the Board to approve at a future meeting. James Holland. Senior Planner re: Discussion of Comprehensive Plan Review and Amendment Process: Senior Planner James Holland reported that he and Penny Herrick, Chairman of the Planning Commission, are here to discuss requests being received from various groups representing -communities in the County interested in doing a community plan. He stated that he is concerned that the plans developed by these groups, if they are not given some guidance, may not meet the requirements of the County and the Growth Management Act. He has discussed this with the Planning Commission. He then reviewed a memo requesting that the Board allow the Planning Commission and Planning staff to do the following: 1. Develop a comprehensive plan and community plan production and revision process that fully accommodates citizen participation within identified time, staffing, and budget constraints. 2. Review the existing Com prehensive Plan for weaknesses and identify revisions needed to conform with GMA requirements. 3. Schedule a joint workshop between the Board and Planning Commission to discuss needed revisions to the Comprehensive Plan and formally consider the recommended planning process. These suggestions are being made by the Planning Department staff and the Planning Commission because they don't want to see the high level of enthusiasm and effort of these community groups go to waste in developing products that don't work. Penny Herrick suggested that the groups that have indicated that they want to begin writing community plans be invited to be involved in developing this production process. Commissioner Huntingford suggested that the communities that have already done a community plan also be included in this process. Commissioner Hinton asked if there is any information available to give to community groups that are interested and ready to work on a community plan? James Holland answered that !VOL 19 r;cr186 Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 8 there are some guidelines which outline what the community can do to begin the process. A citizens survey of the community is one of the usual first steps. He has copies of surveys that have been used in the past. Penny Herrick reported on the way the Planning Commission has re-organized to be more effective in addressing all of the issues involved in Growth Management. James Holland concluded by explaining that the Planning Commission and the Planning Department staff want to allow communities to develop effective plans and to give the Board good information to allow them to move ahead. The meeting was recessed at the conclusion of business on Monday and reconvened on Tuesday morning with all Board members present. Patricia Warren and Members of the Board of Directors. Jefferson County Historical Society re: Fundin2 for 1993: Patricia Warren, Director of the Historical Society Museum introduced several members of the County Historical Society. She thanked the Board for their approval of the first quarter allocation from the Hotel/Motel Tax Fund and reported that the Historical Society members have expressed concern about why the Commissioners have not yet approved the total contract for 1993 funding. She then reviewed the history of the Historical Society museum funding by the County. Commissioner Hinton explained that due to funding constraints and the Tourism Coordinating Council (TCC) funding recommendation, the Commissioners are further reviewing all of the requests for these funds. Chairman Wojt then explained for the new Board members, the reasons the TCC was formed. Commissioner Huntingford noted that the Board has received letters expressing concern about the makeup of the membership of the TCC; the possibility of having the County and City determine how their respective funds will be spent; and why the City and the County held out certain projects, like the museum, for special funding consideration. Chairman Wojt pointed out that the TCC recommendation for funding provided more funding for County projects than City projects. Lynn Anderson reported that 24,000 visitors came through the museum last year with 90% of that number being tourists. Patricia Warren explained that the City provides the building where the museum is housed at no fee to the Historical Society. She added that the Historical Society raises funds through various sources and the funding from the Hotel/Motel Fund is becoming a lesser percent of their budget. The total budget of the museum is $65,000. There are approximately 3,000 hours of volunteer services provided to the museum each year. Chairman Wojt asked about the historical research services of the museum? Patricia Warren explained that the library gets over 400 official requests for research. This number does not include people who personally come in to do family research, or the Historical Society members that do research for the museum. Lynn Anderson reiterated that although the museum IS located in Port Townsend, it is a County Historical Society. Commissioner Huntingford moved to approve the agreement with the Jefferson County Historical Society for 1993 funding as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. David Goldsmith and Shirley Van Hoover re: Water Quality Improvement Fund Loans and LOAN AGREEMENT NO. 93-001-19; Water Quality Improvement Fund; Exhibit "A" Rehabilitation Measures; Exhibit "B" Premises; Exhibit "C" Promissory Note; Jennifer L. Turney: Commissioner Hinton expressed concern about the VOL .9 ·9· .,' 18)1Ðj "~~ )r'- . ,Iii. l r,,,)~ ~ , , Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 9 way these loan agreements are written regarding the interest due. Some of the agreements say there will be no interest charged during the first five years. David Goldsmith explained the background on how and why this loan program was established to provide money for repair of failing septic systems. The program was established with money from a federal revolving loan program for individual families to repair their septic systems. Part of the regulation of this funding stipulates that low income participants be given the same low interest rate the County pays. The County took that one step further and doesn't require payment on the loan until the residence is sold. This arrangement doesn't cover the County's administrative costs. The interest rate for each loan is determined by the income level of the applicant. Commissioner Hinton stated that there is no incentive for participants in the program to pay the loan off. David Goldsmith suggested that the whole program be reviewed. Shirley Van Hoover reported that there have been 19 loans for septic repairs since the middle of 1990. There are currently three loans on which payments are being made and two loans have been paid in full. She reported that she is planning to set up a loan amortization program to keep track of the amount of interest accumulating on these loans. Commissioner Huntingford moved to approve the loan agreement (No. 93-001-19), Exhibit "A" Rehabilitation Measures, Exhibit "B" Premises, and Exhibit "C" Promissory Note as submitted for Jennifer L. Turney. Commissioner Hinton seconded the motion which carried by a unanimous vote. Letter of Support for Water Quality Grant Application for the Hood Canal Coordinatin2 Council: Commissioner Huntingford moved to have the Chairman sign a letter of support for the Hood Canal Coordinating Council grant application, to the State Department of Ecology, for funding to provide education, public involvement, and development of action plans in the Hood Canal basin. Chairman Wojt seconded the motion in the temporary absence of Commissioner Hinton. The motion carried. Auditor Mary Gaboury re: Dividin2 V otin2 Precincts (See Items 3. 4 and 5 Deleted from Consent A2enda): Commissioner Hinton expressed concern about the cost of adding the number of precincts as proposed. Auditor Mary Gaboury explained that the costs are almost a wash. Splitting precincts is mandated because of the number of voters in these precincts. The Auditor has the authority to combine precincts during a small election. She explained that another reason for splitting precincts when there are over 900 voters, is the impact on the poll workers and the polling places during large elections. One of the things found in working with the party representatives, is that it is a convenience for people living in some of these areas to have a polling place closer to where they live. This will also help eliminate having to have several ballot styles at one polling place because of the precincts crossing school district boundaries. Commissioner Hinton asked how many voters there are in Port Townsend? Janet Morello reported that there are about 5,000. He suggested that seven precincts might serve the City better than the 12 proposed. Mary Gaboury reported that the smallest precinct contains over 300 voters. This action has taken growth areas in the city, the facilities available as polling places and the fact that this process will not have to be done again for at least five years, into consideration. Commissioner Hinton expressed another concern about the ballots being printed here in Port Townsend at a greater expense than if they were printed elsewhere. Mary Gaboury reported that the cost is approximately the same and by having the ballots printed here the Auditor has greater control over the ballots. If there is a problem with a ballot, they have to be re- printed immediately so that an election is not held up. Commissioner Hinton added that he feels that 10 precincts with 500 voters each would be adequate in Port Townsend. Mary Gaboury reported that the impact of 500 voters on the poll workers is a major consideration. Procedures, facilities, training of poll workers, and ,VOL " t'J 18"8 1~ rt\G~ '\, " , Commissioners' Meeting Minutes: Week of February 16, 1993 Page: 10 minimizing errors are all part of the consideration in the number of voters per precinct. Jefferson County has one of the highest voter turnouts in the State. MEETING ADJOURNED '-tV t 11 ;};, ;J1:. . 'it ff /\~ ~. ..'... 1.... . ~~' .. t.,.\\. if· ~..'._. "\. "..;. . , ./, -"', , ~.\' i." ., ti,~". 4 ,,~ I- ..~ '\\ j 'l1li: " \ . . .. ¡.~¡ '.,. \ .. ""., I J ',t' . , . I \ .. . \.. '. . - > ,-/ .... .'" . .. . I \. _, .. ../" .. '" ~ ''I. \ ,..v -, ~}'- .. ....... / '~!~~~lè.·. ~.-;;. .1.",'\.. /' .~." 0 It Co ')...-;/ dCYlA1A d M~ Lorna L. Delaney, C Clerk of the Board SEAL: ATTEST: : VOL 19 ft.Cf 189