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HomeMy WebLinkAboutM022293 ~~ V' ~ÖÃ: ~1:1 MINUTES WEEK OF FEBRUARY 22, 1993 Chairman Richard Wojt called the meeting to order at the appointed time. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Huntingford moved to approve the consent agenda as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 15-93 re: Dividing Voting Precincts 705, 706 and 707 (Port Townsend) into Six Precincts: 705, 706, 707, 710, 711, and 712 2. RESOLUTION NO. 16-93 re: Dividing Voting Precincts 102, 103, 301, 302 and 304 into Nine Precincts: 102, 103, 108, 109, 301, 302, 304, 305 and 306 3. RESOLUTION NO. 17-93 re: Dividing Voting Precincts 501, 502 and 503 into Five Precincts: 501, 502, 503, 504, and 505 4. RESOLUTION NO. 18-93 re: Statutory Vacation of a Portion of Kennedy Street in the Plat of Port Hadlock 5. CONTRACT re: Personal Services as Hearing Examiner; Campbell H.D. Kintz 6. Applications for Assistance from the Soldiers' and Sailors' Relief Fund; Clarence V. Nelson $500.00 and Richard E. Horton $332.07 7. Request for Payment of 50% of Agreement Amount; 1993 Services; Economic Development Council of Jefferson County 8. Final Short Plat Approval SPI6-92; Two lot Short Plat; Located off Margaret Street in Port Ludlow 9. Letter of Support; Centennial Clean Water Grant Application for Proposal to Protect the Shine Watershed; Point No Point Treaty Council 10.Approve Recommendation and CONTRACT re: Purchase from Vendor List; Two (2) Snow Plows and One (1) Snow Plow Hitch; Norstar Industries, Inc., Auburn; Total Purchase Price $15,309.22 11. Approve Request to Open Right-of-Way; East Eugene Street; From present terminus, an additional 50 feet in length (16 feet wide) on the northern portion of the right-of-way; Plat of Irondale; Eugene Brown, Applicant 12. RESOLUTION NO. 19-93 re: Statutory Vacation of a Portion of Elwood Avenue; Plat of Eisenbeis Bay View Addition; Michael & Laura Kitchen, Applicants 13.Approve Request to Open Courthouse for Home Tour May 1 & 2, 1993; Jefferson County Hospital Auxiliary 14. CONTRACT re: Health Department Professional Services; Queets-Clearwater School ,'OL 1, r) " !!""3 'ìj rAi, 1<.J. Commissioners' Meeting Minutes: Week of February 22, 1993 Page: 2 Community Services Director David Goldsmith re: Personnel Policy Revis- ions: David Goldsmith presented a draft resolution adopting technical changes to the Personnel Policy. He then reviewed the proposed changes which include items such as: A new page including lines for all of the elected officials to sign the policy; definition of who has access to personnel files; requirements of the Americans with Disabilities Act (ADA); converting vacation and sick leave time accruals to portions of hours; defining "day" for purposes of bereavement leave; adding racial harassment to the harassment policy; and several changes to blood borne pathogens policy. Commissioner Huntingford moved to approve RESOLUTION NO. 20-93 making technical amendments to the personnel policy as recommended. Commissioner Hinton seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: Comments were made on the following topics: the Countywide Planning Policy for Growth Management, the designation of wetlands and agricultural incentives and an update on the grant application discussed by Barbara Blowers. Public Works Director Gary Rowe re: Bi2 Ouilcene River Flood Control Project: Gary Rowe reported that the Flood Control Sub Zone District formed several years ago for the Big Quilcene River will apply for the Shoreline permit necessary for the flood protection project being planned in Quilcene. The District will be the coordinating entity for the project. There is an advisory Board for this District which the County Commissioners oversee. Commissioner Huntingford asked how much liability and responsibility will be taken on by the County if this District applies for the permit? Gary Rowe reported that the purpose of the District is to provide flood control programs and protection and the residents of the District are responsible for the project. . BUSINESS FROM COUNTY DEPARTMENTS FACILITIES MANAGEMENT Warren Steurer re: Discussion of Camp2round Fees: Warren Steurer submitted a letter from the Parks Advisory Board recommending that the fees for camping in County campgrounds be increased. He introduced Rick Tollefson, Vice Chairman of the Advisory Board. Rick Tollefson reported that the Parks Advisory Board recommendation to increase fees is to provide more revenue for park improvements. The Parks Advisory Board reviewed the camping fees in other counties and the State and they have also developed a list of improvement projects for the parks. The increased fees would also pay to have a County staff person to collect fees at the parks. Gary Rowe explained that in the past the parks fee collectors were paid a $1.00 from each fee collected. Under this proposal the fee collection would be done by a County employ- ee. The Board directed that staff draw up the required hearing notice for a change to the fee ordinance. The discussion continued regarding the bright light at the Chimacum Park, the lack of water at the Lake Leland Park, and the need to remove some trees from the Quilcene Park. Warren Steurer reported that the Parks Advisory Board wrote a letter to the Quilcene Community Center Board advising them that some trees could be removed from '!OL 19 rAf,;194 Commissioners' Meeting Minutes: Week of February 22, 1993 Page: 3 the park to provide better access to the Community Center parking lot. Gary Rowe reported that the County has a procedure for declaring timber surplus and subsequent removal. The Community Center Advisory Board is working with the Public Works Department on this matter. Warren Steurer and Rick Tollefson added that the campground at Quilcene could be redesigned to better accommodate the needs of the Community Center, the community, and people that use that campground. PLANNING AND BUILDING Modification of Conditions of Approval; Zone Chan2e under the Interim Zonin2 Ordinance; 1.1 Acre Parcel Located Near Rhody Drive and Irondale Road Intersection; Zoned as General Use to General Commercial; W.W.W. Enterprises and John Shortley: Senior Planner James Holland reported that there is a problem with a condition on the re-zone application approved by the Board on September 28, 1992 for W.W.W. Enterprises. The condition in question (number 3) requires a vegetative buffer on the northern 25 feet of lot 89 to separate the proposed development from existing residen- ces. Mter review of this condition by the Prosecuting Attorney, it was found that the Planning Commission exceeded their scope of authority by requiring it. James Holland recommended that this condition be rescinded by the Board and that the zone change approval be amended. He further explained that this type of condition can only be imposed through specific ordinance authority. The issue of buffering between use zones can be addressed through the SEPA process. Commissioner Hinton asked if the action is to rescind condition #3 and approve the rest of the project? James Holland reported that the re-zone application would be approved. The specific project is currently going through the SEP A process. Commissioner Huntingford moved to ,amend the approval of the zone change petition for W.W.W. Enterprises by deleting condition number 3. Commissioner Hinton seconded the motion which carried by a unanimous vote. Remandin2 Amendments to the Shoreline Mana2ement Master Pr02ram to the Shoreline Mana2ement Advisory Committee: Jim Pearson reported based on the hearing held February 22, 1993 on the amendments to the Shoreline Program, a draft findings and a resolution to remand the amendments back to the Shoreline Commission for reconsideration has been prepared. Chairman Wojt asked about the letter from Rodney Mack of the State Department of Ecology which states that the processing of the City's proposal will continue through the State review process. Jim Pearson reported that it is his understanding that the DOE is not planning to go forward with the review of the shoreline program amendments for the County. Chairman Wojt asked if the DOE will have a hearing regarding the changes that affect the County? The DOE appears to be waiting for guidance from the County, Jim Pearson noted. Commissioner Huntingford questioned if the DOE's letter regarding the City having a separate master plan is correct? Jim Pearson reported that there is one document develop- ed and amended jointly by the City and the County. The position of the DOE, however, is that there are separate documents for the City and County. Commissioner Hinton asked Lowell Bogart how the review of the amendments was handled by the Shoreline Commission? Lowell Bogart reported that the only time he has ever seen any reference to the Shoreline Master Program being two documents is in a list 19 rAG~195 VOL Commissioner Hinton noted that Rodney Mack seems a little confused because in one portion of the letter he refers to the Shoreline Program being two documents and then in another paragraph he questions why the City and the County are taking separate actions. Commissioners' Meeting Minutes: Week of February 22, 1993 Page: 4 of City programs in the WAC (Washington Administrative Code). There is only one document. The amendments were developed because the Shoreline Commission received a letter requesting that the inconsistencies in the document be cleaned up. He explained that he was concerned about the change in the policy definition of "urban." The definition previously in the Program was taken from the WAC and included "multi-family" residen- tial. This wording was taken out of the definition of urban in the program amendments. Jim Pearson explained that the changes were made for clarification, as far as changes made to the "urban" section of the program that affect the County and the City. Commissioner Hinton said that there seems to be confusion between DOE and the County and he recommended that a copy of all of the information the County has been sent to the Director of the DOE. He then reviewed suggested changes to the resolution proposed to remand the amendments back to the Shoreline Commission: · Fourth paragraph - change ". . .amendments to the Jefferson County and City of Port Townsend" by removing the word and; · Fifth paragraph change ". . .amendments to the Jefferson County Shoreline Management Master Program" to read "Jefferson-Port Townsend Shoreline Management Master Program. · Final paragraph - Add the word "back" - "Master Program are hereby remanded back . " Commissioner Hinton and Chairman Wojt reiterated that they want the DOE to understand that the County does not want the administration of the program changed. Jim Pearson asked for guidance from the Board on the timeframe they see for the Shoreline Commission to work on this. The Shoreline Commission normally meets once a month to handle shoreline permit reviews. Commissioner Hinton asked if the original intent of what the Shoreline Commission took to the City and County is what is written in the final draft? Jim Pearson answered that the City Council and the County Commis- sioners took action on the document and made some changes. The policies on the Port Townsend Urban Waterfront Special District were changed by the City before adoption. The discussion continued regarding who raised the issue of changing the shoreline program. Commissioner Hinton moved to approve RESOLUTION NO. 21-93 remanding the amendments to the Jefferson-Port Townsend Shoreline Management Master Program back to the Shoreline Commission. Commissioner Huntingford seconded the motion. Commis- sioner Hinton and Commissioner Huntingford voted for the motion. Chairman Wojt voted against the motion. The motion carried. Commissioner Hinton then moved to have the Chairman write a short letter to Rodney Mack of the DOE explaining that the County is not asking for separate administration of the program. A copy of the letter will be sent to the Director of DOE. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Discussion of Shoreline Commission Vacancies: Commissioner Hinton asked how the appointments to the Shoreline Commission have been handled in the past? Jim Pearson explained that in the past if a Shoreline Commissioner was willing to serve again at the end of their term, they were generally reappointed. Commissioner Hinton noted that Phil Andrus, Harvey Fleming and Frank D' Amore are all up for re-appointment and that Linda Clifton has moved from District 2 to District 1. Jim Pearson reported that the west end representative on the Planning Commission only serves when there is a permit being reviewed for the West End. There is currently no representative from the West End. There are 9 other members of the Commission with three from each Commissioner District. VOL 1 9 rAG~ 196 Commissioners' Meeting Minutes: Week of February 22, 1993 Page: 5 The discussion then turned to whether the current members should be re-appointed or if an advertisement should run asking people who are interested to apply. The Board directed Jim Pearson to advertise for three positions on the Shoreline Commission (two from District #2 and one from District #3). Tuesday February 23. 1993: Mter more discussion with Jim Pearson, Commissioner Huntingford moved that in order to maintain balanced representation from each Commis- sioner District on the Shoreline Commission, Linda Clifton will represent Commissioner District #1 and Frank D' Amore is not reappointed to serve another term. Commissioner Hinton seconded the motion which carried by a unanimous vote. The Board then interviewed a person interested in serving on the Stormwater Management Advisory Board. The meeting was recessed after the last interview and reconvened on Tuesday morning. All three Board members were present. Mter conduct- ing interviews of persons interested in the Stormwater Management Advisory Board, the Board met with Jim Pearson regarding Shoreline Commission appointments and Katherine Baril of Cooperative Extension. Katherine Baril. Cooperative Extension re: 4-H ProS!rams and a Grant Application: Katherine Baril, Chair of Cooperative Extension, asked the Board for guidance on the possiblity of developing a "Ropes" course for Jefferson County youth. This course is like "Outward Bound," and the equipment for it costs approximately $3,000. The 4-H Council has people trained to be leaders for the course. It could be an after school program for children which is family based and insurance can be provided through 4-H. The program has been discussed with Warren Steurer of Parks and Recreation and he can provide a third of the funding. Community donations will be sought for a third of the funding and Cooperative Extension can provide a third. Commissioner Hinton said that the feedback he is getting from the community is that teens want a place to meet and interact. Chairman Wojt reported that he has led a hiking course for teens for many years and there hasn't been broad participation in that program. Mter further discussion of family parents involvement in youth programs, Katherine Baril stated that she would check further into community interest in such a course before proceeding. The discussion then turned to the County's water quality programs. Katherine Baril suggested that all the County staff involved in water quality programs meet once a month to review and discuss what they are doing. She also suggested that the Board consider establishing a County Watershed Council. The Council membership could include people who have worked on watershed plans. This Council would review and discuss what has been done in watershed planning in the County, what has and hasn't worked in that process, and ways to proceed in the future. VOL I! ""'7 19 rAG~ l~ There is a deadline coming up for submitting Centennial Clean Water Fund grant applica- tions and Katherine Baril reported that she will be submitting an application for funding of a staff assistant for youth and to work on the Discovery Bay Watershed project. There is $10,000 in the Cooperative Extension budget that can be used for matching funds for this grant, if approved. .. Commissioners' Meeting Minutes: Week of February 22, 1993 Page: 6 Letter of Support for PUD Grant Application to the State Department of Eco102Y: Commissioner Huntingford moved to have the Chairman sign the letter of support for the PUD grant application for funding to investigate the feasibility of a rural water distribution system for Marrowstone Island. Chairman Wojt seconded the motion which carried by a unanimous vote. MEETING ADJOURNED SEAL: :~/iC ..... } . .,' ATTEST: ... ',Oì_ 1 9 rAt,: 1&8