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HomeMy WebLinkAboutM030193 o...t~ cv '"';::o,.Ò~ ~Qi MINUTES WEEK OF MARCH 1 t 1993 The meeting was called to order by Chairman Richard Wojt. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. APPROVAL OF THE MINUTES: The minutes of February 16 and 22, 1993 were approved as submitted by motion of Commissioner Huntingford, seconded by Commissioner Hinton. The motion carried by a unanimous vote. Appointment of Commissioner to Serve on the Tourism Coordinatin2 Council: Commissioner Huntingford moved to appoint Commissioner Hinton as the Board's representative to the Tourism Coordinating Council. Chairman Wojt seconded the motion. Chairman Wojt and Commissioner Huntingford voted for the motion. Commis- sioner Hinton abstained from the voting. The motion carried. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Huntingford moved to approve the consent agenda items as submitted. Commis- sioner Hinton seconded the motion which carried by a unanimous vote. a. RESOLUTION NO. 22-93 re: Updating the Official County Road Log: Adding Martingale Place and Topside Court, In Bayview Village #3 b. RESOLUTION NO. 23-93 re: Appointing a Deputy Clerk of the Board to serve the Jefferson County Board of Commissioners; Erin K. Plastow c. RESOLUTION NO. 24-93 re: The Statutory Vacation of a portion of First Avenue in the plat of Irvington Addition; Frank and Catherine McNabb d. CONTRACT re: Health Department Providing Professional Nursing Services for the 1992-1993 School Year; Brinnon School District e. LEASE Agreement re: Renewal of three year lease; Public Works/Cooperative Extension office space at the Post Office; U.S. Postal Service f. AGREEMENT re: 1993 Program Funding; Jefferson County Conservation District g. Final Short Plat Approval SP25-91; Division of a 5 acre parcel into three lots off of Middlepoint Road; Bruce and Karen McCullough h. Applications for Assistance from the Soldiers' and Sailors' Relief Fund: Billy W. Norris $500.00 and Daniel Rinner $500.00 1. Letters (5) to business service organizations; Soliciting new members for the Olympic Private Industry Council J. Approval of reduced amount (to $200.00) for Claim #C-01-93; Damage from accident with a County Vehicle; Russell Warfield k. Approve Publication of "Notice of Completion of Day Labor Projects" \,1,.".' "1 \,u~ "'. 'Ji?: d rÞ,C~ f:Jh3øI\,.) Commissioners' Meeting Minutes: Week of March 1, 1993 Page 2 Bill Marlow re: Hi2hwav 20 Corridor Policv and Access to a Project: Bill Marlow reported that there are no roads or access easements in the area of his parcel of property on the west side of State Road 20. A representative of the State Department of Transportation has advised him that the DOT has no problem with a limited access to SR20 from his property, but they would not issue a permit because of the County's Highway 20 Corridor Policy. The Highway 20 Corridor Policy suggests access to SR20 in this area from Louisa Street, but that is not possible because there are no dedicated ease- ments for access. Public Works Director Gary Rowe reported that the Highway 20 Corridor Policy was adopted five or six years ago to maintain smooth traffic flow along that section of SR 20. Bill Marlow explained that since there are large acreage parcels in this area which doesn't have a frontage road or any easements for an access road, and the neighboring property owners do not want to provide easements for a frontage road, he feels the County should recommend to the DOT that he be given an access permit. He doesn't want this to hold up his project. He added that any development occurring on that side of the road will not happen until a sewer system is installed to service the area. Gary Rowe noted that the policy states that access onto Highway 20 should be limited on the west side of SR20 to Frederick Avenue, Thomas Street, Old Fort Townsend Road and Seton Road. If the Board is going to support access to Mr. Marlow's property, they need to provide guidance to the Public Works Department on how to interpret this policy when reviewing such requests in the future. Bill Marlow repeated that he discussed his project and the estimated "ADT" (average daily trips) for it, with a DOT representative, who indicated that the DOT would not have any problem issuing a permit based on the type of project proposed for the site. Gary Rowe suggested that the Public Works Department provide draft language for policy interpretation, so when such requests are received in the future the Department staff can review them and make a recommendation. The discussion continued regarding the SR20 Policy, the accesses to Highway 20 in the area of Mr. Marlow's property, and the possible future impacts if his access is supported by the County. Bill Marlow noted that his is the only property on the west side of SR20 that does not have access to SR20 (from Frederick Street South.) Public Works will draft a policy on how requests such as this will be reviewed in the future and bring this matter back to the Board next week. Sheri Robison. Tourism Coordinatin2 Council (TCC) Chair re: TCC Fundin2 Recommendations and Re2ional Tourist Information Guide: Sheri Robison, Tourism Coordinating Council Chair, reported that all of the TCC members were given an opportunity to discuss the concerns raised by Dan Y oura at the last meeting. The Council members reaffirmed the funding recommendations submitted to the Board previously. They also discussed the membership make up of the TCC and the possibility of holding their meetings in other locations around the County. They will be working on both of the issues in the future. Sheri Robison then reported that a Regional Tourist Information Guide is recommended in the Tourism Marking Plan to promote communities in the County. It is felt that this Regional Tourist Guide will be more effective and cost less than having each community do their own. A sub-committee issued a "Request for Proposals" for this Guide, inter- viewed the applicants and made a recommendation that Port Townsend Publishing Company produce the Guide. The TCC unanimously voted on the sub-committee's recom- mendation and the contract was awarded to Port Townsend Publishing Company. The Port Townsend Publishing Company will go to each community, find out what the community wants in the Guide, take pictures, etc., develop the Guide and publish it in time to be available by June. \ If'" '" vUL A t~'~ ("'t, () J~ ¡ U 'i '....'.. ~ ;1' ...Lv r,,',' u(...·' Commissioners' Meeting Minutes: Week of March 1, 1993 Page 3 Chairman Wojt asked how the requests for funding were reviewed by the TCC? Sheri Robison reported that the TCC used the Tourism Marketing Plan (adopted by the City and County) to develop the "Request for Proposals." When the proposals were received a sub- committee reviewed all of them and ranked them against a set of criteria. The full TCC then adopted the sub-committee's recommendation. Commissioner Hinton asked how contracts for Hotel/Motel funds can be approved on projected revenues? Community Services Director David Goldsmith reported that the revenue projections for this fund are conservative and it is anticipated that there will be enough funding for the recommendations. The Hotel/Motel Fund has enough money in it right now to fund the Regional Guide. A contract will be needed with the EDC for coordination of the work on this Guide. Other contracts will be needed for the individual projects as recommended for funding by the TCC. Commissioner Huntingford moved to approve the EDC's coordination of the Regional Tourist Information Guide with the Director of Community Services and the Prosecuting Attorney to prepare a contract for this work, and to approve the funding recommendations as submitted by the TCC contingent on funding availability. Commissioner Hinton seconded the m9tion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: The following topics were discussed: the designation of wetlands as required by GMA, a suggestion that the proposed Solid Waste Fee Ordinance be dropped and that transfer station operations be reviewed further, and appreciation for information on building permits provided by the Building Official. BUSINESS FROM COUNTY DEPARTMENTS PUBLIC WORKS Decision on Adoption of the Proposed Solid Waste Fee Ordinance: Public Works Director, Gary Rowe, reported that findings, conclusions and recommendations have been submitted to the Board regarding the adoption of increased fees for solid waste. The Board met with the Solid Waste Advisory Committee and the proposed fees were reviewed. It is the Solid Waste Advisory Committee recommendation that the tipping fees be approved as presented. . Chairman Wojt asked Mark Huth to review his answer to Commissioner Hinton regarding his question on Section 27 (Revision to RCW 36.5) which states that the County shall "charge a tipping fee that shall cover the cost of providing for use of the service. . ." Mark Huth reported that the portion of the statute that Commissioner Hinton inquired about is the definition of transfer stations. He then explained why the State Legislature amended the statute to allow counties to have drop box collection sites. A fee must be charged at these sites to provide for the use of the service. The County's Comprehensive Solid Waste Plan discusses the problems of funding drop box collection sites. He explained that to his understanding there is no subsidy from the Current Expense Fund being used to operate the drop box sites. The cost of operating these sites is subsidized by the landfill tipping fee. The Solid Waste Fund is an enterprise fund which operates independently from Current Expense. It is clear in the State statute and the County's Solid Waste Comprehensive Plan that these sites should pay for their operations. The fee would have to be set for all the drop box sites as a whole and not for each separate site. Chairman W ojt asked about the west end drop box site where there is no fee charged for dumping? Mark Huth reported that the statute is very cleaT that the site should be paying its own way. The fee that would have to be charged 'to man that particular drop box site would make it too expensive to drop garbage there. Gary Rowe reported that Olympic ,t'\\ va 19 fAti.322 I, Commissioners' Meeting Minutes: Week of March 1, 1993 Page 4 Disposal does provide garbage collection service to the west end. Mark Huthstated that the intent of the statute is that drop box sites not compete with private haulers. He suggested that the drop box site fees be left out of the fee ordinance. Commissioner Huntingford asked if Olympic Disposal has the capacity to handle garbage collection for the whole County, if the County were to go to a mandatory curbside collection program? Gary Rowe reported that he can't answer that question for Olympic Disposal. He added that a mandatory system would require that people pay for the service whether they use it or not.· Right now the County has a voluntary curbside service and many people in the County choose not to subscribe to it. If the drop box sites are not available the only choice for residents would be to subscribe to the curbside collection service or haul their garbage to the landfill. Commissioner Hinton stated that he feels there isn't enough comparative information to determine if these proposed fees are necessary. He feels that the drop boxes have to pay for themselves, but they can't be closed down. He doesn't feel that mandatory curbside collection should be considered in the county. The County can't keep pouring money into the loss incurred by the recycling program, and he still has a problem with the anticipated costs of the transfer station. Commissioner Huntingford noted that the Solid Waste Advisory Committee recom- mendation places the burden on the Board. They say in their recommendation that the budget should be considered carefully to see if there is any place to economize and that they have concerns about the transfer station, the drop box sites and the recycling program. Gary Rowe explained that the fee suggested is to maintain the services that are currently being provided. The operations will go into the red within a month or two if the proposed fee is not approved. The only way to cut back costs significantly on the drop box sites and the recycling program is to have these services operate less hours. The services will have to be cut back immediately to keep the program from going in the red. Commissioner Hinton asked about administration costs? Gary Rowe reported that the Public Works Department has several divisions which it provides administrative services. The Solid Waste fund pays a proportionate share of Public Works administrative costs. Solid Waste also pays the County Current Expense fund for administration costs (proces- sing vouchers, etc.) These costs can not be eliminated because they are necessary for the operation of the programs. Chairman Wojt asked Gary Rowe to discuss the concerns raised about figures provided by the Department being different each time a meeting is held. Gary Rowe reported that it is difficult to answer general questions on figures. The information presented was to show how the proposed tipping fee will be shared by different portions of the solid waste program. Budgetary figures and estimates were used to develop this breakdown. Commissioner Hinton asked if there is an estimate for the costs of the various drop box operations? Gary Rowe reported that he can provide the costs for operating each drop box site and estimates for a fee increase to cover those costs. Commissioner Hinton asked if building a new cell was ever investigated? Gary Rowe reported that in 1988 or 1989 an analysis was done regarding the feasibility of building a new cell. Solid Waste Specialist Jeff Frettingham reported that R.W. Beck, a consultant, did an analysis of what it would cost to build a new landfill cell in Jefferson County. Gary Rowe noted that engineering requirements, federal regulations and costs have all changed since that study was done and it would not be good to use those figures. Commissioner Hinton stated that he feels the County needs to take a look at cutting costs even though some rate increase is necessary. . He then moved to increase the tipping fee . by $15.00 per ton (to $95.00), and directed that efforts be made to cut costs in the :VØl 19 tAGf323 Commissioners' Meeting Minutes: Week of March 1, 1993 Page 5 recycling and drop box operations and administration, by $15.00 per ton. Commissioner Huntingford seconded the motion. The discussion continued regarding how the solid waste program costs could possibly be cut and the impact cuts would have on the services provided. Commissioner Huntingford said that he wants to see some options for cost cutting and cuts or changes to services. The Chairman called for a vote on the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion. Chairman Wojt voted against the motion. The motion carried. Gary Rowe asked if the section of the ordinance that addresses fees at the drop box sites should be changed as proposed? Commissioner Hinton and Commissioner Huntingford suggested that the fees for the drop box sites remain the same until information on cost of operating these sites is developed. Gary Rowe advised that amended findings of fact will be developed and presented to the Board along with the changed ordinance. Determination re: Vacation of a Portion of Old Hadlock Road; Located between Lopeman Road and Promwell Road; Jefferson County. Applicant: Ad- ministrative Assistant Eileen Simon reported that the Board took action previously on the vacation of a portion of the Old Hadlock Road at its intersection with Chimacum Road. This vacation is for another portion of Old Hadlock Road (between Lopeman Road and Promwell Road). A definite and separate action is needed for the vacation of this portion of the road. The trail easement was recommended by the Hearing Examiner in both of these vacation requests. Commissioner Huntingford moved to approve the vacation of the portion of Old Hadlock Road between Lopeman Road and Prom well Road (north of the intersection). Commis- sioner Hinton seconded the motion which carried by a unanimous vote. Bid Call re: Crushin2 and Stockpilin2 Various A22re2ates: Commissioner Hinton moved to approve the bid call and set the bid opening for stockpiling and crushing various aggregates for 10:30 a.m. on March 15, 1993. Chairman Wojt seconded the motion. The motion carried. EMERGENCY MANAGEMENT Bob Mintv. Emer2encv Services Coordinator and Mike Ajax. Buildin2 Official re: Open Burnin~ Permit Pr02ram: Bob Minty reported that the guidelines for a burning program are being formulated by the State Department of Ecology due to a change in the Washington Clean Air Act effective December of 1992. A burning permit program is now required in areas not covered by the DNR permit system. The County will have eight months to develop a permit program once the State guidelines are formu- lated. The County fire districts do not want to be involved in this permit program because they are rural, volunteer Districts. Mark Huth reported that if the County doesn't have a burning permit program in place in that time, no burning will be allowed. Bob Minty presented a map with the areas highlighted that indicate where the DNR issues burning permits in the County. The minimum permit allowed is the general rule permit, which allows burning on a specific number of days each year. The question will be whether or not the County needs a part time or full time Fire Marshall. Mike Ajax reported that Fire Marshall duties' are included in his job, but he has never policed outdoor burning. : vet 19 tA{'~ 324 Commissioners' Meeting Minutes: Week of March 1, 1993 Page 6 After discussion of the law itself and whether or not it applies to this County, Mark Huth reported that when the guidelines are issued by the State they will be reviewed and a program proposal will be brought back for the Board to review. PLANNING AND BUILDING Glen Gatelv re: Water Qualitv Studies under Dun2eness/Quilcene Water Resources Plannin2 Pilot Project: Planning and Building Department Director Craig Ward reported on two project proposals submitted to the Dungeness/Quilcene Water Resources Planning Pilot Project by the Planning Department, to address water quality issues. Glen Gately reviewed the project to investigate salt water intrusion into wells. This is a problem in populated coastal areas. He reported that the Jamestown S'Klallam Tribe has indicated that the first phase of the project will be done by volunteers, and the funding of the proposal will probably not be done until late in the grant timeframe. The second proposal is for monitoring stream water in Jefferson County, which is a long term project. Craig Ward concluded by noting that the Dungeness/Quilcene group hasn't taken any action on the proposals submitted and the County's water quality staff will be leaving in April. It doesn't look like these projects are likely to be funded. Request for Waiver of an Adjacent Property Owners (APO) List; Short Plat off of West Valley Road near Van Trojan Road. Laurie Hall. Applicant: Craig Ward reported that the County requires short plat applicants to provide a list of adjaçent property owners for notification purposes. To have an Adjacent Property Owner list developed by a title company costs the applicant $75.00. Laurie Hall is requesting a waiver from this requirement because there are only five adjacent property owners near her short plat. Permit Technician Michelle Wood researched the adjacent property owners for this short plat and found that there are 11 properties within 300 feet of it, with five different owners. Craig Ward added that the Planning Department does not oppose this request for a waiver. Associate Planner Jerry Smith then reviewed the history behind the County's policy to have title companies provide lists of adjacent property owners. Craig Ward reported that the policy is informal in that it states that a list has to be provided that it must be acceptable to the Planning Department. The Planning Department has determined over time that the title companies are an acceptable source to provide these lists. Commissioner Huntingford moved to waive the requirement that Laurie Hall provide an APO list from a title company for this short plat. Chairman Wojt seconded the motion in the absence of Commissioner Hinton. The motion carried. The Board meeting was recessed on Monday afternoon at the conclusion of the scheduled appointments and reconvened on Tuesday March 2, 1993. All three Board members were present. The Board interviewed a person interested in serving on the Stormwater Management Advisory Board and then met with Bonita Flagg, Animal Services Supervisor for an update on animal services in the County. The meeting was recessed at the end of the business day and reconvened on Thursday at 10:00 a.m. All three Board members were present to meet with the Quilcene Community Center Board. V~· 19 JAcl325 · Commissioners' Meeting Minutes: Week of March 1, 1993 Page 7 The meeting was recessed after the with the Quilcene Community Center Board. The meeting was reconvened on Friday at 8:30 a.m. for a workshop on the Port Ludlow EIS with Planning Department staff. All three Board members were present. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: (Excused Absence) Richard W ojt, Chairman ATTEST: on, Member ' Lorna L. Delaney, Clerk of the Board 'Jet. <I. 19 ~A(,~326