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HomeMy WebLinkAboutM031593 .. <0- ~ò...c: ./ ....... Qi MINUTES WEEK OF MARCH 15, 1993 Chairman Richard Wojt called the meeting to order at the appointed time. Commissioner Robert Hinton and Commissioner Glen Huntingford were both present. Susan Thomas, EIS Coordinator conducted a staff briefing on the Port Ludlow Environ- mental Impact Statement. PUBLIC COMMENT PERIOD: The administration of the Joint County/City Shoreline Management Master Program was discussed. APPROVAL OF THE MINUTES: ,Commissioner Huntingford moved to approve the Minutes of March 8, 1993 as presented. Commissioner Hinton seconded the motion which carried by a unanimous vote. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commis- sioner Hinton moved to adopt and approve the consent agenda items as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. Request for first quarter payment; 1993 Budget Allocation (RSVP, Health Care and Community Centers); Clallam-Jefferson County Community Action Council 2. RESOLUTION NO.26-93 re: In the Matter of Re-establishment of Jefferson County Cash Drawer Amounts and Petty Cash Accounts in Various County Departments 3. Reappointment of Member to the Open Space Advisory Board; Charles Wilson; To a four year term which will expire March 31, 1997 4. CALL FOR BIDS: Underground Storage Tanks ERI086; Bid opening set for April 12, 1993 at 4:00 p.m. 5 Applications for Assistance from the Soldiers' and Sailors' Relief Fund: Craig L. Talley $500.00 6. PROCLAMATION re: Port Townsend Redskins Week; March 15 to 20, 1993 7. PROCLAMATION re: The month of March as Red Cross Month VOL 1 9 rAC~ 3(0 Commissioners' Meeting Minutes: Week of March 15, 1993 Page 2 BUSINESS FROM COUNTY DEPARTMENTS: PUBLIC WORKS BID OPENING re: Project ERI087 Crushin2 and Stockpilin2 Various A22re2ates: Public Works Director Gary Rowe opened and read the bids received as follows: BIDDERS 1. Del Hur Construction Alternate #1 BID TOTALS $493,230.00 332,980.00 $307,138.00 295,135.25 292,258.00 292,015.50 289,138.00 310,015.25 2. Puget Sound Surfacers Alternate #1 Alternate #2 Alternate #3 Alternate #4 Alternate #5 3. Fred Hill Materials Declined bid Offered a price for materials from their own sites at Shine and Port Townsend Engineer's Estimate $278.430.00 Commissioner Hinton moved to have to have the Public Works Department check the bids for accuracy and make a recommendation for bid award that is to the best advantage of the County. Commissioner Huntingford seconded the motion which carried by a un- animous vote. Review Recommendation for Cost Reductions for Solid Waste: Public Works Director Gary Rowe reported that the Board approved a tipping fee increase of $95 per ton at the landfill. The original recommendation from the Public Works Department was a tipping fee of $110.00 per ton. The Board directed that cuts be recommended for the Solid Waste Division to make up the other $15.00 per ton. The reduced tipping fee is es- timated to require a $210,000 reduction in the Solid Waste budget. Gary Rowe then reviewed a memo outlining changes in the Solid Waste budget to reduce operating expenditures by that amount: 1. Reduce operating hours for general public at the transfer station (landfill off of Jacob Miller Road). Approximate Savings $15,000 2. Closing the transfer station (landfill off of Jacob Miller Road) two days per week. Approximate annual savings $20,000 3. Close the Port Hadlock, Coyle, Brinnon, and Clearwater Drop Box sites. Approximate annual savings $65,000 State law says that the operation of the drop box sites can not be subsidized. If the rates were adjusted so that these sites support themselves, the fees would go from $3.00 per can to $6.00 per can. At the Clearwater drop box site there is currently no charge for dumping. Gary Rowe reported that at $6.00 per can, the cost for dumping at these drop box sites would be as much as it costs for curbside collection that is provided in the County by Olympic Disposal. He feels that it would make more sense for residents to subscribe to curbside collection than to keep the drop box sites open. 4. Reduce hours and/or increase fees to make Qui1cene Drop Box site self sustaining. Approximate annual savings $20,000 VOL 19 rAG~ 341 Commissioners' Meeting Minutes: Week of March 15, 1993 Page 3 5. Eliminate collection of certain recyclables and require pre-sorting of recyclables. Approximate annual saving $40,000 6. Eliminate the Recycling Coordinator position. The person doing this work would be transferred to other duties. Approximate annual savings $35,000 7. Review overhead (administrative) costs that for savings. Approximate annual savings $21,000 The overall expenditure reductions as recommended would save an estimated $216,000.00. If the Board agrees that these recommendations be implemented, Gary Rowe reported that he will take them to the Solid Waste Advisory Committee for their review. He recom- mended that if the drop box sites are closed or have their hours reduced, these actions be implemented on the first of June to allow time for adequate public notice of the changes. Chairman Wojt asked what will happen to recyclable items collected that will no longer be recycled? Gary Rowe reported that items such as green and brown glass will be collected and stockpiled at the landfill so they don't go into the waste stream. They will stockpile wastes, buried and/or put in the composting facility. The Public Works Department will continue to work with the City on the most efficient ways to handle recyclable materials. Chairman Wojt asked about the County's commitment to waste reduction through recy- cling? Gary Rowe reported that the waste reduction element of the Solid Waste Com- prehensive Plan is currently being re-written. The Commissioners will review the goals for this plan and determine if the County can afford them. Commissioner Huntingford asked if Olympic Disposal has been contacted about the possibility of contracting to haul the drop boxes from the sites in the County to the landfill? Gary Rowe reported that he has advised Olympic Disposal that the option of closing the drop box sites is being considered by the County, and asked for their input about providing service. There has not been any response from them yet. Commissioner Hinton added that he would like to see further review on the cost of the transfer station. Joe Sampson, Coyle Peninsula, asked why the garbage disposal costs have gone up so much? Bob Moser, Coyle Peninsula, stated that if the drop box sites are closed as recommended there will be garbage dumping along roads and on private property all over the County. Closing the disposal sites will cost the County more money for clean up, than it would cost to keep these sites open. Margaret Lee, Port Townsend, said that closing the dump sites in the rural areas will cause problems. What assurance is there that the people who use these sites will sign up for curbside collection with Olympic Disposal? She commended Molly Pearson for the job she has done in educating the people of the City and County about recycling and the importance of source reduction. She stated that she would like to see the County Commis- sioners do more to encourage source reduction. She added that the County and the public need to encourage the recycling of products that don't currently have a market. Marel Harstad said that she feels that the recycling program needs to be kept going. She also commended Molly Pearson for her recycling education work. She feels that closing the drop box sites would create a serious problem all over the County. Doug Simpson asked why management positions and a reduction in payroll aren't being considered as ways to cut costs without reducing services? Tom McGhee, Coyle, reported that in the summertime there are many weekend tourists who are able to dispose of their wastes as they leave the area. VOL 19 rAG~ 342 Commissioners' Meeting Minutes: Week of March 15, 1993 Page 4 A representation of the Dosewallips State Park, said that the State Park hauls garbage to the Brinnon Drop Box and to Quilcene in the off season. They are concerned that the rates from Olympic Disposal will increase dramatically. Another concern is having non- State Park garbage dumped at the park. Bill Perka stated that he agrees with almost everything that everyone has said about the reduced drop box sites and the recycling cuts proposed. He noted that he feels that a strông look must be taken at cutting some top management positions in Public Works. He feels that staff can do some of the planning that the County is currently paying consultants to do. He feels that hours at these sites could be limited, but he does not recommend that these sites be closed. Gene Seton said that in the last five years garbage being dumped on private property has increased. If the drop box sites are closed the problem will be worse. The County needs to be looking at installing a new cell here instead of hauling the garbage out. Gary Rowe responded that the Board has directed that the option of building a new cell be inves- tigated for possible implementation after the long haul contract concludes in five years. Other options, such as pyrolysis are also being investigated. Commissioner Huntingford said that increasing drop box fees is being considered because the RCW says that these sites must operate without a subsidy from the rest of the solid waste program. Gary Rowe reported that in 1992 about 50% of the costs of operating these sites was recovered from the fees charged at the sites. Olympic Disposal has to provide service to everyone within their franchise area. They currently charge $4.40 for picking up one garbage can per month (plus tax), or $8.25 for one can to be picked up every other week. From a service standpoint, there is better service being provided by Olympic Disposal' at a cheaper rate than the County could provide at an increased rate of $6.00 per can. Chairman Wojt asked how practical a suggestion it is that costs be taken out of manage- ment positions and salaries? Gary Rowe reported that there is one full time Solid Waste Coordinator position, and there is accounting and administrative time (bill paying, computer hardware, a portion of management staff time, etc.) in the Solid Waste budget. Chairman Wojt asked if the County could do the work that consultants do in house? The projects where consultants are used, Gary Rowe reported, are required to be done in a limited amount of time. The County couldn't hire enough staff to do the work in the required timeframe. The expertise required to do the work is also a limiting factor. Chairman Wojt asked Bill Perka if the Solid Waste Advisory Committee supported the recommended $11 O/ton tipping fee? Bill Perka reported that the SW AC has been asked to review the budget at the same meeting in which the budget was received. When they were asked to vote on a recommendation for the tipping fee, they were given the figures at that same meeting and they didn't feel that they had enough time to review and comment on it. All they did was look at the budget they were given and since there wasn't enough time to pinpoint where cuts could be made, all they could do was go along with what Public Works told them. Mr. Perka stated that he would like to have an independent audit of the budget figures to determine what they mean. Many of the cost increases come from State mandates. The problem is determining if the County is doing more planning than required by the State. The discussion continued regarding what can be done through planning to reduce the cost of consultants, and the services that Olympic Disposal provides. Jim Howerton, Chimacum, said that the problem of dumping on back roads increases every time the garbage rates are raised. He stated that he is against eliminating the drop boxes in rural areas. He is in favor of a fate increase, but is not sure that it has to be as large an amount as suggested. VOL 19 rAG~ 343 Commissioners' Meeting Minutes: Week of March 15, 1993 Page 5 Bernie Pedersen asked if the cost analysis has been done (as he requested a couple of weeks ago) for the long haul and landfill operations during the month of January and February? Gary Rowe reported that they have costs through February 26th. Bill Perka stated that things are changing drastically for handling garbage and it is important to educate people on how they can cut down on what they throwaway. There are other ways to make cuts other than on recycling and education. Chairman Wojt stated that he doesn't want to see more fees on anything because of the impact to people on fixed incomes. Commissioner Hinton stated that he can appreciate the concerns of thç people regarding garbage being dumped on private property and County roads, and he suggested that this recommendation be referred to the Solid Waste Advisory Committee for their review and recommendation, and that the Public Works Department continue to review the costs and programs. Commissioner Huntingford concurred with Commissioner Hinton that the Solid Waste Advisory Committee review this recommendation and report back to the Board. Request that the County Dedicate Portions of Tax 18 for the Purpose of Extendin2 Howard and LaSalle Streets in Order to access the Proposed "Port Townsend Business Park"; Vantage Properties Inc.: Gary Rowe reported that Lee Wilburn, Vantage Properties, made a request to the County to dedicate two rights-of-way across a County owned piece of property located behind the Honda Shop on Sims Way. The Public Works Department recommends the dedication of these rights-of-way as requested with the following conditions: 1) Assurance that the roads will be built, and 2) Assurance that the County will have access to utilities in the future. Lee Wilburn has agreed to these conditions. Lee Wilburn said that he needs the dedication of the easements before the streets can be built and he doesn't know exactly how a reversion clause can be granted before the roads are built, but understands that the Prosecuting Attorney can draft a document for this. The County will have access to any roads and utilities installed by Vantage Properties free of charge. Commissioner Hinton moved to have the County dedicate a portion of Tax 18 for the purpose of extending Howard and LaSalle Streets in order to access the proposed Port Townsend Business Park without any conditions or reversions. He added that the Public Works Department be directed to draw up a contract for utilities. Commissioner Hun- tingford seconded the motion which carried by a unanimous vote. The staff briefing on the Port Ludlow Environmental Impact Statements was continued from 11:00 a.m. to Noon. From 1:30 p.m. to 2:00 p.m. the Board met in executive session on a personnel matter. PLANNING AND BUILDING Request for Approval of an Application for a Preliminarv Lon2 Subdivision Creatin2 an Ei2ht Lot Residential Subdivision from an Existin2 R.V. Park. LP09-92; Andrew Dal2leish/Brinnon Beach Estates: Associate Planner Jerry Smith reported that this long plat was submitted to the County in December of 1992. Everything is in order for preliminary plat approval. Chet Dalgleish reported that he has read over the conditions and will comply with them. Commissioner Hinton moved to issue approval of the preliminary long subdivision LP09- 92 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. VOL 19 rAr,ç 344 Commissioners' Meeting Minutes: Week of March 15, 1993 Page 6 Request for Hearin2 on an Appeal of an MDNS; Settin2 Hearin2 Date: Develop a 23 Lot Mobile Home Park as a Retirement Community BSP-OI092; John and Jennifer Davis: Jerry Smith reported that an appeal has been filed on the mitigated DNS issued for a mobile home park submitted by John and Jennifer Davis. Commissioner Huntingford moved to set a public hearing for this appeal of an MDNS for April 5, 1993 at 2:00 p.m. Commissioner Hinton seconded the motion which carried by a unanimous vote. Recommendation to Include an Economic Development Element in the Revised Comprehensive Plan: James Holland, Senior Planner, reported that economic development is identified as an option element to be included in the revised comprehensive plan under the Growth Management Act. The Planning Commission reviewed this matter and recommends that the County include an economic development and employment element in the revision to the Comprehensive Plan. Chairman Wojt asked if this is something that the Economic Development Council does as part of their work? James Holland reported that the EDC does provide some information on the economic profile of the County to the State. They do not provide policy, which is what this Comprehensive Plan element would do. Commissioner Huntingford moved to instruct the Planning Department to include an economic development and employment element in the Comprehensive Plan. Commis- sioner Hinton seconded the motion. Chairman Wojt asked if the Board wanted to give some direction to the Planning Commission on this? James Holland reported that the Planning Department would draft language for this element which will then be submitted to the community planning groups for their input back to the County. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Letter to the Port Ludlow Chamber of Commerce re: Their recom- mendation to appoint Adean Hawkins as representative to the Jefferson County Tourism Coordinatin2 Council: Commissioner Hinton moved to have the Chairman sign the letter to Mayor John Clise of the City of Port Townsend asking the City's concurrence in the appointment of Adean Hawkins to the Tourism Coordinating Council. Commis- sioner Huntingford seconded the motion which carried by a unanimous vote. Memo from Garv Rowe. Public Works Director re: Clarification of Road Standards for Short Plats: Commissioner Hinton brought up the memo from Gary Rowe dated March 9, 1993 asking for clarification of section 5.401 of the subdivision ordinance regarding short plat roads. Chairman Wojt explained that the previous Board's interpreta- tion of this section of the ordinance was that roads in a short plat that are already con- structed, but not up to County standards, be brought up to minimum County standards. If the road is a private road, the applicant is responsible for bringing the road up to County standards. Commissioner Hinton said that his interpretation of Section 5.401 is that it addresses access roads to short plats that did not previously exist. Commissioner Huntingford noted that traffic impact fees can be levied through a County ordinance, but there is not such an Ordinance in Jefferson County at this time. Commissioner Hinton suggested that the Board direct the Public Works Department to require standardization of the roads within short plats, but not roads accessing a short plat. The Board members concurred that a memo be sent to the Public Works Department advising them of this interpretation. Thomas Westlake SHB89-64 re: Appeal of Shoreline Decision on a Moorin2 Buov: Associate Planner Jim Pearson reported that he has provided a copy of the staff report presented to the Board members when the shoreline permit was originally reviewed VOl 19 rA~~ 345 Commissioners' Meeting Minutes: Week of March 15, 1993 Page 7 and the decision was made to deny the Westlake's mooring buoy permit. He reported that Shoreline Permit #89-0013 included 12 mooring buoys with 11 permitted and the West- lake's buoy denied. Commissioner Hinton asked if the shoreline permits approved were for residents of Marrowstone Island and the Westlake's were the only people who were not residents of Jefferson County? Jim Pearson answered that the basis for the decision to deny was Policy #3 in Section 5.130 (mooring buoys) which states "when sufficient dock facilities exist, the placement of mooring buoys will be discouraged." The Board's decision at that time was based on this policy for the Westlake's permit for a transient mooring buoy because there is transient moorage available at the State Park facilities. Prosecuting Attorney Mark Huth reported that the Westlake's have appealed the permit denial to the State Shorelines Hearings Board, but the case has not been heard yet. The previous Board's concern was that there not be a proliferation of mooring buoys for transient moorage, Jim Pearson explained. Commissioner Huntingford asked if there is anything in the State Shoreline Act that addresses people putting buoys in off places like Port Townsend? Jim Pearson reported that the State Shoreline Act and the County's Shoreline Master Program have policies that must be met by each mooring buoy permit. Commissioner Hinton asked the status of transient moorage in this area? Jim Pearson reported that there is transient moorage at the dock at the Mystery Bay State Park as well as 5 or 6 mooring buoys for transient use at the park. Chairman Wojt asked if a boat can drop an anchor and moor in the Bay for several days? Jim Pearson reported there are no restrictions on that type of use in the Bay. Carol Westlake presented a packet of information to the Board members. Tom Westlake reported that the Shoreline Hearings Board appeal has been set for mid April. The Shoreline Hearings Board has urged that this issue be settled without going through that process. He added that their goal today is to present all the pertinent information to make a clear statement of their position. After giving some personal history, Mr. Westlake reported that the issue of the mooring buoy began in 1988. He was leaving his boat at anchor in Mystery Bay, with friends in the area watching it. Mystery Bay is hard bottomed and leaving the boat unattended is not a good idea. The bottom of the Bay is crisscrossed with old cables and anchor fouling is a problem. Because he was going to continue to leave his boat there, he felt it would be better to have a permanent mooring buoy for it. He reported that he went to the Planning Department in 1988 to apply for a permit for a mooring buoy, but was told that the County did not require a permit for them and if they ever did his buoy would be grandfathered. In 1989 he received a letter from the Planning Department stating that he had illegally placed a buoy in the bay and he was provided an environmental checklist to fill in. A meeting time was set for the review of his permit application. Jim Pearson advised him that he did not need to attend the meeting. He later received a copy of the meeting minutes and a letter telling him that his permit had been denied. Mr. Westlake noted that the statements in the minutes do not reflect his intentions. His boat has been permanently moored in Mystery Bay since 1988 and he has no moorage anywhere else in the State. He was shocked when he found out that there was going to be a recommendation for denial because he had been assured by the Planning Department that there wasn't going to be any problem. He then read his letter to the State Department of Ecology informing them that the denial would be appealed to the Shoreline Hearings Board. Mr. Westlake continued by noting that they feel that the denial decision was made arbitrarily because there were 12 people that applied for permits at the same time. 11 of the permits were granted, some to people without buoys, some to people without boats, some to people with local moorage, and some to people who have summer property on the VOL 19 ¡-AU 346 Commissioners' Meeting Minutes: Week of March 15, 1993 Page 8 Island but live elsewhere. The idea that moorage at the State Park is adequate and acceptable is inconsistent. Boats can only moor there for a 72 hour period, and there is not always other moorage available. Mr. Westlake then reviewed the rest of the items submitted which outline the history of his appeal and the meetings held in that regard. Commissioner Hinton asked if there is anything in the Shoreline Program to limit buoys if they proliferate and inhibit navigation? Jim Pearson reported that the Shoreline Act preserves the use of the surface of the water for navigation but it also recognizes that there are legitimate uses of the surface of the water. Material interference with use of the water is reviewed on each permit application. The judgement was not that the Westlake's buoy would interfere with use of the water. At the time the Board reviewed this permit they were concerned about transient use because of the policy in the Master Program which references adequate existing docks. He pointed out that on page 3 of the staff report he recommended to the Board that all the mooring buoy permits be approved. Commissioner Hinton asked if there is a termination clause on a buoy? Jim Pearson reported that there is not on the type of permit for which the Westlake's applied. Mark Huth said that the decision of the previous Board was based on their judgement of how the mooring buoy permit system should be implemented. It is within this Board's authority to look at the policy, determine if they agree or disagree with it, and change it if necessary. He added that he would like the DNR lease to be issued before the County issues a permit for the mooring buoy. Jim Pearson explained that typically a person has to apply for a lease from the DNR, but the DNR will not approve it until necessary local permits are approved for the project. Commissioner Huntingford stated that the County's Shoreline Advisory Committee should look at the issue of mooring buoys. He added that he doesn't have a problem with this mooring buoy, especially when 11 other buoys were approved at the same time. This issue should be addressed some time in the future. Commissioner Hinton moved to approve the Shoreline Substantial Development Permit for Thomas Westlake for a mooring buoy in Mystery Bay. Commissioner Huntingford seconded the motion. Jim Pearson stated concern for the procedural process. He suggested that the County discuss this action with the State Department of Ecology. Mark Huth clarified that if the Board grants this permit, then the Westlake's can withdraw their appeal and if the State DOE has any questions about the Board's action they can contact the County. The Chairman called for a vote on the motion. The motion carried by a unanimous vote. Mark Huth re: Prosecutin2 Attornev Services Contract with the City of Port Townsend: Mark Huth reported that he has re-negotiated the contract with the City of Port Townsend for Prosecuting Attorney services. The new contract states that these services will b~ provided at $20.00 per hour for approximately 1,500 hours. The $20 per hour figure represents an average of the administrative staff and Deputy salaries and benefits. If a matter comes up that is very complicated and takes more hours than projected, the contract would have to be re-negotiated. Commissioner Huntingford asked how the hours will be tracked? Mark Ruth reported that the Deputy that handles District Court will keep track of her hours and staff hours on City cases. Commissioner Huntingford moved to approve the contract with the City for Prosecuting Attorney services. Commissioner Hinton seconded the motion. The Chairman called for a vote on the motion. Chairman Wojt and Commissioner Huntingford voted for the motion. VOL 1 9 rM~ 347 , Commissioners' Meeting Minutes: Week of March 15, 1993 Page 9 Commissioner Hinton explained that he still has some concerns because he feels that the Prosecuting Attorney's services are worth more than $20 per hour. He then voted for the motion. The motion carried by a unanimous vote. After the conclusion of business the Board recessed their meeting and attended a rally at Memorial Field where the Chairman read a Proclamation congratulating the Port Townsend Boys Basketball Team for their second place finish at the Class A State Tournament. The meeting was reconvened on Tuesday, March 16, 1993 at 9:00 a.m. All of the Board members were present to interview persons interested in serving on the Shore- line Management Advisory Board. Appointments to the Jefferson County Shoreline Mana2ement Advisory Commission: After interviewing all interested applicants, Commissioner Huntingford moved to appoint Harvey "Mike" Fleming to a new three year term on the Shoreline Commission representing District #2 (term will expire 03/01/96). Commissioner Hinton seconded the motion which carried by a unanimous vote. Commissioner Huntingford moved to appoint Phil Andrus to a new three year term on the Shoreline Commission representing District #2 (term to expire 03/01/96). Commissioner Hinton seconded the motion. He stated that Phil Andrus has served two terms and he feels that it is time for some new people on the Shoreline Commission. The Chairman called for a vote on the motion. Commissioner Huntingford and Chairman Wojt voted for the motion. Commissioner Hinton voted against the motion. The motion carried. Commissioner Hinton moved to appoint Dave Phinizy to represent District #3 on the Shoreline Commission for a three year term (term to expire 03/01/96). Commissioner Huntingford seconded the motion. Commissioner Hinton and Commissioner Huntingford voted for the motion while Chairman Wojt voted against the motion. The motion carried. MEETING ADJOURNED SEAL: ATTEST: ¿~~ Lorna L. Delaney, Clerk of the Board VOL 19 rM,: 348